Assessment Team Meeting
EMPLOYER HERE
Action Planning
for a Healthy Workforce
DATE HERE
Thurston County Public Health & Social Services Department
Public Health and Social Services Department
www.co.thurston.wa.us/health
Introductions
Employer XXX Assessment Team
– Site Coordinator
– Assessment Team Members
– XXXXXXX
– XXXXXXX
– XXXXXXX
XXXXXXX
XXXXXXX
XXXXXXX
Thurston County Public Health & Social Services Department
About Steps
Chronic Disease Prevention
– Physical Activity, Nutrition, Tobacco Use
– Asthma, Diabetes, Obesity
Approach
– Outcome-based
– Evidence-based
– Community-Informed Design
Thurston County Public Health & Social Services Department
About WorkWell Action Planning
What:
– Help interested employers identify where to
focus efforts
Why:
– To promote changes that make healthy
choices easier for employees
How:
– Organization-wide, self-assessment
– Leadership engaged action planning
Where:
– Government workplaces (public sector)
based in Thurston County
Thurston County Public Health & Social Services Department
Assessment Timeline
• 1st Meeting
– Orient and Organize for Data Collection (Topic Groups)
– Discuss Homework/Outside of Meeting Tasks
– Select Leads and Topic Group Members
• 2nd Meeting
– 3-5 weeks from today
– Present Preliminary Scores
– Consensus on Final Scores
• Assessment Report
– Prepared by XXXXXXX
Thurston County Public Health & Social Services Department
Materials
Orientation
– Assessment Tool
– Comment Sheet
– Handout “Select a Topic Lead and Score
Development Group”
– List of worksites
– List of team members
Four Topics
–
–
–
–
Workforce Health Promotion
Physical Activity at Work
Healthy Eating during Work Hours
Air Quality at Work
Thurston County Public Health & Social Services Department
Orientation continued…
Focus:
People shape and are shaped by
their work environment
1.
Expression of leadership support and commitment
to employee health
2.
Presence of environmental assets and supports
throughout the workplace
3.
Expansion of written polices and/or formal
practices within the organization
Thurston County Public Health & Social Services Department
The Assessment Tool
Organizational support and leadership
engagement is necessary
– Culture, climate and values of an
organization shape priorities
– Priorities drive the commitment of
resources
– Resources shape the level and type of
change that will occur in the future
– Pages 2-3
Example: value statement
Thurston County Public Health & Social Services Department
The Tool continued…
Environmental Assets and Supports
– Design of the work environment
– Tangible, visible things that influence
employee decision making
– Things that make healthier choices, easier
or harder
– Pages 4 and 6
Example: bicycle rack
Thurston County Public Health & Social Services Department
The Tool continued…
Policy and Practices
– Formal, written and unwritten ways that an
organization does business
– Express an organization’s expectations,
permissions, priorities and values
– Written somewhere/somehow (policy)
– Unwritten, but consistently demonstrated or
universally understood (practice)
– Pages 5, 7 and 8
Example: scent free policy, menu substitution
Thurston County Public Health & Social Services Department
Organizing for Data Collection
Structure
– 4 Topic Groups
– 4 Leads, 1 for Each Topic
– Assessment Team members volunteer to be on 1 (or
more) topic groups
Homework
– Between now and Meeting 2
– Determine a ‘preliminary’ score for each action
statement individually
– Each topic group needs to gather information
(See Handout)
Thurston County Public Health & Social Services Department
Communication
• Topic Group Members
• Topic Group Lead
• Site Coordinator
Thurston County Public Health & Social Services Department
Scoring
Assumptions
– Action statements represent things that are
either present or absent, in place or not
– Not every employer could do or would
desire to do everything covered by the
assessment
– However, everything covered is valuable and
influences employee health and fitness
– Not applicable (NA) is not an option
– All buildings that house employees should
be considered
– No surveying of co-workers is needed
Thurston County Public Health & Social Services Department
Scoring continued…
Developing a preliminary score
– Based on what the action statement
actually says
– Seek out expertise and documentation
– Thoroughness is very important
– No one ‘correct’ way to gather the
information
– Topic group consensus is desired
Any questions or problems, contact your site coordinator
Thurston County Public Health & Social Services Department
Example Score
Environment Asset/Support
– Bicycle racks
– Present at 0, 1 in 3, 2 in 3 or all buildings
Policy
1 in 3 buildings = score of ‘Under Development’
– Scent/fragrance free environment
– Supervisor x has discussed this with staff
Score of ‘Not in Place’
– Written and formally adopted for all
buildings and not for vehicles, but is not
enforced
Score of ‘Partially in Place’
Thurston County Public Health & Social Services Department
Scoring continued…
Be Prepared for… Questions
– Why are you asking me for this
information?
– Does your supervisor know you are
doing this?
– Who do I talk to about this?
– When do I get to see the results?
Thurston County Public Health & Social Services Department
Meeting 2 - Reporting Out
Basics
– Presenter
– Give score and briefly explain why
– Full team discussion
– Finalize the score
Valuable Context
– Description of why
– Comment sheets
Thurston County Public Health & Social Services Department
Connection
Employers are more likely to engage
in change if the proposed will…
– Impact a large number of employees
– Yield long term benefits for
employees and the organization
– Be sustainable across time
Thurston County Public Health & Social Services Department
Recommendations
Keep a “big picture” perspective
and
Don’t be shy about asking questions
related to the tool, scoring, or the
process!
Thurston County Public Health & Social Services Department
Time to Organize
1st: Identify the Topic Group Leads
2nd: Volunteer for Topic(s)
•
•
•
•
Workforce Health Promotion
Physical Activity at Work
Healthy Eating during Work Hours
Air Quality at Work
3rd: Share contact information
Thurston County Public Health & Social Services Department
Questions?
Site Lead
Name Here
Thurston County Public Health & Social Services Department