Sussex County Football Association
Culver Road
Lancing
West Sussex BN15 9AX
Tel: Governance (01903) 753547
Tel: Development (01903) 766855
Fax: (01903) 761608
Email: [email protected]
Visit: www.SussexFA.com
Dear Club Secretary
Club Affiliation
For the past two years The FA in partnership with County Football Associations has been developing the
Whole Game System, a new IT based football administration system designed specifically for the grassroots
game.
The Whole Game System will allow the many volunteer club administrators and other officials to carry out
key administrative processes Online, saving valuable time and money. Referees are now able to use the
system to register for the coming season and report misconduct from games they have recently refereed.
The Whole Game System will shortly be used by Club Secretaries to affiliate their Club for the coming
2014/15 season, thereby removing the need to work through the paper based process in order to complete
affiliation. We are hoping to receive feedback from Club Secretaries who will be testing the process shortly;
hoping this will indicate that they found affiliating through the Whole Game System a far more pleasant
experience than the previous paper-based process and that it saved them valuable time also allowing the
payment online if they wished.
Should you wish to affiliate online, you will need to use your FAN (Football Association Number) and
associated password to access the Whole Game System. If you are unable to recall your FAN my colleagues
at the County Football Association office will be able to help you or if you know your FAN but have
forgotten your password, you will be able to reset your password from the Whole Game System logon
page. There is a guide to accessing the Whole Game System in the Help section on the FA.com at
www.thefa.com/my-football/more/whole-game and the portal logon page can be found at
https://wholegame.thefa.com
The system set-up should be finalised by 4th June in order for you to start the affiliation process should you
wish to do so online; if not the paper forms will also be issued for completion and return. When you enter
the Whole Game System you will need to click on your role as Club Secretary and then follow the “Affiliate
2014-15” tab which will appear on the left hand side of your screen. You can complete the affiliation
process gradually so don’t worry if you do not have time to complete the process in one sitting, the
information will be saved for when you next return.
When you enter your club’s affiliation form online you will find that last season’s information and teams
have been migrated across and updated to how they may appear during the new season (i.e. Under-10s
moved up to Under-11s etc). You will still need to review the team details carefully to ensure that they are
in line with your club’s actual plans but you will be able to amend this information accordingly.
In addition to affiliating for season 2014/15 you will also be able to enter your teams in the appropriate
County Cup Competition. The Whole Game System will recognise which competition is the right one for
each of your teams and calculate any competition entry fees for you. Once you have worked through the
Developing Football for Everyone
Sussex County Football Association Limited Incorporated in England Registered Address Culver Road Lancing West Sussex BN15 9AX
Registered No. 3870268 VAT Registration No. 508 6758 17
affiliation form you can complete the process by paying your fees electronically. Online payment is
provided through Barclaycard’s Smartpay gateway, a reliable and secure system that is used extensively
across the UK and beyond. Again, you do not need to pay immediately but can create an invoice which you
can pay later, either electronically or via cheque or cash as in previous years.
A series of training materials have been produced to assist you through the affiliation process. These
include a printed guide, Frequently Asked Questions (FAQ’s) and a short video detailing the affiliation
process. The materials can be found on the Help page on the Whole Game Portal or from
http://www.thefa.com/my-football/more/whole-game/club-affiliation. Additional support can be provided
by calling the office on 01903 753547.
The Whole Game System has been designed to make the administrative experience easier for the 400,000
volunteers who work so tirelessly to support the grassroots game and I hope that you will take up the
opportunity to use it to affiliate for season 2014/15.
Kind regards
Kind Regards,
Ken Benham
Chief Executive
Ashley Slaughter
General Manager