Susan Murray
SW District 4-H Program Specialist
FORMS
Download forms from the State 4-H website at
http://4h.okstate.edu/awards
Oklahoma Report Form – Revised in 2011 – no revisions for 2014
Oklahoma 4-H Level III & IV Scholarship Application
 Revised yearly to reflect current scholarships available
 Download from website after January 1 each year
THE OKLAHOMA REPORT FORM
Sections I-A, II and III
 Based on linked text boxes
 Cannot go to second page until first page is full
 When the end of the field is reached, no more
information will be displayed
THE OKLAHOMA REPORT FORM
Formatting Suggestions
 Use tables or graphs to illustrate repetitive activities or show
time spent on project work
 Use short statements to report one-time or short-term
activities (include number of times or number of participants
as appropriate)
 Use short paragraphs to show impact of an intensive
program, share details of a research project or career
exploration activity
 Selectively use bold type and/or color for emphasis
 Be sure to show work toward each of the project’s objectives
in some part of the 4-H member’s Record Book
THE OKLAHOMA REPORT FORM
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THE OKLAHOMA REPORT FORM
Creating tables in spreadsheet programs
• Advantages:
• It is not necessary to “build” the table from scratch
• The program will perform calculations (total the data) the
information for you in most situations
• Disadvantages:
• The default font is Arial 10. If the font is not changed to Times New
Roman, Arial or Courier 12, the font will be too small and the book
will be disqualified
• The table will not automatically be sized to fit inside the text box –
several adjustments may be necessary
THE OKLAHOMA REPORT FORM
Columns inside the text box
Create a table without lines
THE OKLAHOMA REPORT FORM
THE OKLAHOMA REPORT FORM
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ORF/COMPUTER INCOMPATIBILITY
Solution:
Advantages Disadvantages
Regenerate
(retype) the
whole form
No need to work
around limitations
of text boxes
Create a blank
document with
margins slightly
larger than the
text box and put
information into
new document.
Copy and paste
the information
into the ORF
It is not necessary It may take several
to recreate the
tries to get the
whole form
margins exactly right
Formatting may be
easier in a blank
document than it is
in the ORF
template
Duplicating formatting
and margins may be
difficult
DOCUMENTING WITH PHOTOS
Include in 4-H Record Book:
3 pages of photos
3-4 photos per page
 High quality photos
 Show member engaged in
 Project Work
 Project-related Leadership
 Project-related Community Service
Descriptive Captions
Attractive Presentation
PHOTO EDITING PROGRAMS
FOR DIGITAL PHOTOS
Adobe Photoshop®
 Expensive, but produces the best results
 Difficult for those with little photo editing experience
 Hard to create pages with photos and text
Microsoft® Digital Image
 Easy to use
 Good for fixing contrast/lighting effects
Broderbund® Print Shop
 Easy to use toolbars and options
 Facilitate cropping, resizing, adjust lighting, etc.
 Easy to create photo pages
PHOTO EDITING - CROPPING
PHOTO EDITING - RESIZING
PHOTO EDITING - RESIZING
PHOTO EDITING - RESIZING
CREATING PHOTO PAGES
CREATING PHOTO PAGES
Creating Photo Pages –
Resizing/cropping photos
Creating Photo Pages –
Resizing/cropping photos
Creating Photo Pages –
Arranging photos
Creating Photo Pages –
Adding Text
Creating Photo Pages –
Writing Captions
Creating Photo Pages –
Removing Lines from Text Boxes
CREATING PHOTO PAGES
FILM PHOTOS
Manually crop photos
Use 3-4 per page
Layout photos on paper
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Trace around photo
Measure from edge of paper
Create text boxes on a blank page
Print a test copy
Place photos on test copy and adjust alignment as
needed
CREATING PHOTO PAGES
FILM PHOTOS
Use high quality paper
 26# or heavier
Attach photos securely with
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Rubber cement
Glue stick
Art/scrapbooking corners
Double-stick tape