Table of Contents
Part One
2017 Committee List………………………………………………………………………………………3
Introduction- Getting Started……………………………………………………...………………4-5
Duties at a Glance…………………………………………………………………….............................6
Internal Zebbie Matters.................................................................................................................7
Data Management- Sporting Pulse Website..........................................................................10
Getting Started...................................................................................................................................13
Incident Management Club Guidelines....................................................................................14
Club Theme Song...............................................................................................................................18
Team Managers Handbook
2017 East Sandringham Committee List
Rick Bierens
President
[email protected]
P: 0403 253 018
Brad Langdon
Vice President
Incident Manager
Matt Tuohey
Secretary
[email protected]
P: 0414 339 909
[email protected]
P: 0438 099 045
Tom Foster
Treasurer
[email protected]
P: 0416 097 411
Justin Wernham
Merchandise/ICT
[email protected]
P: 0413 375 822
Joe Mandarino
ICT
[email protected]
P: 0414 288 783
Matt Tuohey
Team Manager &
Property Coordinator
Melissa Owen
Registrar
[email protected]
P: 0438 099 045
[email protected]
P: 0438 110 500
Kellie Tighe
General Committee
[email protected]
P: 0417 505 643
[email protected]
TBA
Fundraising/Social
events
[email protected]
Peter Hickey
First Aid
Coordinator/Sponsorship
[email protected]
George Hopey
Auskick Liaison
P:
P: 0412 569 480
P: 0406 362 951
1.
Introduction
Thank you for volunteering to be the Team Manager.
Please remember to have fun at all times!!!!
The role of the team manager is a key administrative function in getting your team on
the park and playing footy. The general idea is that the coaches can focus on
coaching and pretty much everything else that does not relate to playing footy is
handled by the Team Manager.
For ease for all, the SMJFL 2017 Team Managers Handbook is attached. This
Handbook contains detailed explanations of:
1.
2.
3.
4.
5.
6.
Team Manager duties
Match requirements
Officials/Team Roles, including match and break duration by age group
Team and Match Official’s Attire
Key Rules including those relating to loaning of players
Send Off Rules and Disciplinary Issues
Please take the time to read this information, as it will make your life much easier.
You will see that at the end of the Handbook there are brief and user-friendly
descriptions of each of the various match day roles. You may wish to print and
laminate one of each and have them in your kit bag.
As some of you will know, there are a range of match day duties that need to be
completed by the parents of the children in your team. The easiest way to manage
this is to set up a parent roster as early as possible in the season and allocate tasks.
Please note that some of the tasks, particularly umpiring, will require mobility. Once
set up you should make it the responsibility of the person with the duty to make any
swaps and advise you.
A sample roster is on the Zebbies website. All forms can be found at the following
link: http://www.gozebs.com/team-managers.php?Forms-1.
Ongoing Initiatives – 2017
Zones – For the 2017 Season Under 8, 9 and 10 (mixed) and U11 Girls will again
play in 3 equal zones. Players from each zone are required to wear different
coloured SMJFL wrist bands – forwards (blue), centre (red) and backline (yellow).
Zones will also need to be distinguished through the use of disks across the ground
following the half forward and half back lines. The disks and wrist bands will be
provided by the club for the relevant teams. Please remember to collect both
these items after the game.
Only forwards can kick goals and to transition from back to forwards a centre zone
must be involved in the link.
This will require some explanation to the parents involved.
Team Umpire – Continuing on from the 2017 season, the SMJFL will not be
providing umpires for all U8/9/10 (mixed) and U11 (girls) matches. Instead, each
team must supply one volunteer to co-umpire the games – two umpires in total. The
umpire must be at least 18 years of age and have completed the SMJFL Provided
training. For Team Managers this is likely to be one of the hardest positions to fill
with volunteers so should be one of the first matters that is attended to.
Details on umpiring courses will be made available to you.
To assist in understanding the differing rules that apply to the various age groups, an
SMJFL Ready Reckoner can be found at the end of this handbook.
2.
Duties at a Glance
Pre-Game Day



Collect satchel (after 5 pm on a Friday from the umpire’s room at the Zebbies
clubrooms)
Get all paper work ready – Print off 3 X team sheets from SMJFL Sporting Pulse
website (one signed version for the umpire, one for the opposition and one for
you), 2 X Zebbies B&F vote sheets, Match Report Book or sheets (home games)
and satchel contents (time card, goal card, awards)
Check umpire appointments and ground venue on SMJFL website.
Before Game





Ground set up (first game of the day for home team)
Ground inspection report – Need to use the online APP – To download the app,
search for AFL Match Day in the Apple store or JLT AFL Match Day
Team sheets signed – make any necessary hand written adjustments by adding
registered players and crossing out players who are not in attendance
Home Team duties – welcome umpire, provide Match Report book, provide
match balls, advise opposition locations of change rooms, umpire’s room, time
keeper spot and players interchange area
For home ground set up, need to set up goal post pads, siren, scoreboard and
any advertising banners
During Game



Ensure all SMJFL rules are observed – 4 bibbed officials only on the bench,
spectators are well clear of playing boundary, all players, coaches and spectators
behave appropriately, uniforms are correct and inter-change procedures are
correct
Hand in signed time sheets to umpire by Half Time
Exchange team sheets with opposition
After Game







If you are the Home Team, ensure that the umpire has completed all paper work
and taken it with them. (NB: U8/9/10 – Mixed and U11 Girls – The Home Team
umpire is responsible for submitting the Umpires Match Report (White Copy))
If you are the Home Team, ensure opposition gets all paper work
If you are in opposition, ensure that you have all paperwork
If you are the last home team for the day, pack up ground
Return satchel by 7pm on game day with completed Match Report form, signed
team sheet, completed B&F vote cards, completed goal keeper and time keeper
cards (x2 signed and counter signed)
Organise coach’s report and photos for uploading onto the club’s website
Upload information into the SMJFL website by 8pm of the Match Day – Ensure
written and website team sheets are correct and match by deleting players who
did not play and adding registered players who were not on the original team
sheet (jumper numbers must be shown).
3.
Internal Zebbies Matters
In addition to the requirements of the SMJFL Handbook, Team Managers need to
also deal with the following:
Match jumpers and kit bag – You will be issued with and be responsible for a kit
bag that will contain your team’s jumpers, match footballs, time clock, match day
bibs, whistles, coaches board and goal umpire uniform and flags and for U8/9/10
(mixed) and U11 (girls) zone wrist bands, zoning disks and a parent umpire top.
The team coach will receive training balls, bibs and ball pump. You will need to
organise with the coach who will be responsible for the water bottles.
You will need to issue the jumpers to the members of your team and record which
number belongs to which player. These jumpers are then kept by the player and
returned to you at the end of the season. Jumpers need to be returned to club clean.
Please follow the washing instructions on the jumper as it may not only impact the
material but the sponsorship logos.
Return of club equipment will ensure that teams will not be charged an extra fee if
equipment is lost or misplaced.
Code of Conduct – This is a very important task that needs to be completed prior to
the commencement of the season. Please distribute the code of conduct to each
player and parent. Then have all players and parents sign a master list
acknowledging that they have read, understood and agree to abide by the terms of
the Code of Conduct. Code of Conduct forms and the master signing list are
available on the Zebbies website. http://www.gozebs.com/about.php?Codes-OfConduct-9
Working with children – It is a requirement that Working with Children checks are
obtained by coaches, team managers and trainers. These take time to process (3 –
12 weeks) so you will need to get onto this as soon as possible. The check lasts for
5 years so those with existing checks should review the expiry date. Application
forms are available at Australia Post or the Department of Justice website http://www.workingwithchildren.vic.gov.au. The completed application form needs to
be lodged at an Australia Post Office with a photo and proof of identity. There is no
cost involved with a Volunteer Application.
Match Day Satchels – Each team manager will need to collect from the Umpires
Room at the Zebbies Club Rooms each week the Match Day satchel for their team.
Each team will be identified. The satchel will contain the Player/Official Report Form,
match day rewards for the players and other information or items that need to be
distributed.
Satchels will be available from 5.00pm on the Friday afternoon before the weekend’s
matches and must be returned by 7.00pm on Match Day.
Incident Reports – The Club is committed to ensuring that appropriate standards of
conduct both on and off the field are enforced at all times. Team Managers play an
integral part in raising matters with the other team and within our teams. Wherever
possible, matters should be dealt with on Match Day to the satisfaction of all parties.
A proactive approach seeking to resolve matters on Match Day can diffuse situations
and prevent escalation through the Committee and President.
An incident reporting guide and escalation procedure to assist Team Managers will
be released at the beginning of the season. In the meantime, if there is any issue
that you feel needs to be raised, then please contact any member of the Committee.
Injury Reports – Injuries (other than minor injuries) to a Zebbies player should be
reported back to the Club by completing the Sports Injury Form located on the
Zebbies website and including in your satchel. These injuries would include
concussion, broken bones, torn ligaments, dislocations and the like. This enables
the Club to be better placed to understand the welfare of its players, keep in contact
with parents of an injured player as required and deal with any legal ramifications
such as insurance notifications.
http://www.gozebs.com/team-managers.php?Forms-1
Player Reports - If any Player is reported during your game from either team, then
the Team Manager must advise the Zebbies Secretary (or other member of the
Executive Committee) as soon as practicable after the match. There are specific
time critical procedures that must be followed for the challenging or accepting the set
penalty which must be escalated through the Club Secretary.
Mouthguards – Mouthguards are compulsory for all matches. No mouthguard, no
play!
Yearbook - Each year the Club provides a Yearbook which is distributed to each
player. The Yearbook recognises the contribution of our sponsors, identifies the
award winners from each team, has a short comment from the Coach and includes
team photos. There is a Team Stats section which always includes games and
goals. Please ensure that you record games and goals for each player to make the
end of season Yearbook preparation easier for all.
We will be using Sporting Pulse as the keeper of games stats for the 2017 season.
This should make it easier for us to run reports for you. Given the issue of accuracy
and availability pre-2017, please use the 2016 Yearbook games as the starting point
if there is any conflict with Sporting Pulse.
This means that you will need to update Sporting Pulse to correctly reflect players
that are playing and those that do not.
B&F Votes – For each game for each team during the Home and Away rounds,
votes must be separately cast by a selected parent and the Coach. Please use the
forms on the Zebbies website and submit after each week in your satchel.
Clubrooms – Coaches and Team Managers are responsible for the state of the
rooms after training sessions, social events and post games. Please ensure that
rooms are tidy and all rubbish removed after each team has completed their
respective sessions. Those teams playing the final game at any home venue should
complete a final clean up and pack up of the ground and change rooms.
50/100 Games banners – These are available from the club but there are limited
numbers of banners. Only games with the Zebbies or Zebbies combined teams
qualify towards 50/100 games. Please book banners through Matt Tuohey.
Pavilion and lights access – Duncan St and Petersen Ovals – Will be advised.
4.
Data Management – Sporting Pulse website
Team sheets and match results need to be provided through the SMJFL Sporting
Pulse website.
All team Managers need to set themselves up on Sportingpulse Passport. The link
for directions on how to do this is provided below.
http://smjfl.com.au/index0213/
Once set up, Team Managers will be provided with access to the database to enable
them to perform their duties each round. Those who were Team Managers last year
will already have access, unless their email address has changed.
Team Sheet Preparation – A team sheet will need to be prepared for your team
each week in the Sporting Pulse website. Please:










Go to the SMJFL website , click on “Club Admin” and then “Membership”
http://www.smjfl.com.au/index.php?id=85
o Login with your allocated username and password (Use your “Passport”
Account linked to Zebbies – East Sandringham Junior Football Club)
Click on “Comp Management” and then “Match Results” from the Horizontal
menu
Click on “Show Matches”. This will bring you to your upcoming game details. If
not, enter the appropriate date range and try again
Click on “Enter Result” to get to the Main Match Menu
Under your team, Click on “Team Selection For This Match” to go to the players
list.
o If you have not selected players previously, select individual players from
the list (clicking “Add” after each selection).
o Once done, Click “Save List”.
o If you have already selected players previously, click “Load Players From
Previous Match” to load your list. You can now add and delete players as
necessary.
o Click on “Save List” when done.
Return to Main Match Menu
Click on “Assign Match Jumper Numbers and Positions”.
o Update jumper numbers as necessary.
o Ignore positions.
o Click on “Update Jumper Numbers & Positions”
Return to Main Match Menu
Click on “Assign Officials”.
o If you have not previously assigned officials, follow prompt to assign the
four officials (coach, team manager, runner, trainer).
o If you have previously assigned officials, Click “load Officials From
Previous Match” then make any alterations as necessary then Click “Save”
or “Update Official”.
Return to Main Match Menu
o Click on “Team Sheet”.
o If you have done all the above correctly, all details should appear on your
team sheet.
o Print three copies – resizing may be required to get all signatures on to a
single page.
Uploading Results After Game


Go to Main Match Menu as per instructions above
o If you are the Home team, Click on “Enter Match Results” then enter
quarter by quarter scores + final results. Ignore the match summary
section.
o Click on “Save”
Click on “Enter Detailed Player Results”.
o Then enter the goal kickers and save information.
o Ignore best players.
o These should be noted on the Best & Fairest voting slips for submission in
the Match Day satchel.
5.







Data Management – Zebbies Website
Go to: www.gozebs.com/cmsAdmin
Login using your allocated username and password:
o Username: Your team name (i.e. “U10East” no spaces)
o Password: gozebs (you can change this if you’d like, once logged in)
Click on “Teams”
Click on “modify” on the right of the screen for your team
This will then take you to your team page – On this page you can:
o enter scores/bests/goal kickers - Optional
o enter weekly messages/training details - Optional
o enter Next Match Details - Optional
o enter Last Match Snapshop (won/lost)
o enter – MATCH REPORT – Very Important
o upload photos – very important each week
Click on “save” to save data.
Logging into this Section for the first time – Please check all the details are
accurate – SMJFL fixture may not be updated until Round 1 :
o Scroll to the bottom of the “modify” screen where you will see 5 sections
under “Team Details”. Please Update ALL sections:
 Coach and
 Team Manager contact details
 Sporting Pulse Fixture – URL From Website for YOUR Team
 Sporting Pulse Results - URL From Website for YOUR Team
 Sporting Pulse Ladder - URL From Website for YOUR Team
(Please ask if you have any questions on this)
It is important that this is completed each week.
It is your page to use so please enter results and match reports and upload photos to
your gallery. We had some great galleries over the 2016 season which the players
love to look at.
Zebbies Mobile App
This section will be updated with a supplement once the season starts and the
Fixtures are locked in.
Other Mobile Apps
Have a look at mobile apps like the SMJFL mobile app and Team Stuff that may be
able to assist you in communicating match details and player availability with the
parents of your players.
However, please review in light of the Official Zebbies Mobile App that we launched
in 2015.
6.
Tasks to be Completed by the start of the season
1.
Obtain contact details for each family in your team (address, phone numbers,
email addresses etc). Distribute contact list amongst the team after consent
has been obtained from the families for privacy reasons. Suggest that you
also get consent.
2.
For U8/9/10 (mixed) and U11 (girls), together with the coach recruit two/three
parents to attend the SMJFL umpire training course so that the team can field
an umpire volunteer. Training dates will be made available to you.
3.
Recruit two/three parents to attend Level 1 First Aid training (club organized
and paid for) course. For those who already hold Level 1 First Aid, ensure
that their CPR requirement (yearly update) is up to date.
4.
Recruit your team’s regular helpers – First Aiders (as above), Social
Representative (to help you collect money, sell tickets etc for all club events,
photographer, Match Day reporter and team newsletter person.
5.
Provide information regarding Working With Children checks.
6.
Collect some money from each family for your team’s social activities for the
season. $50 is generally enough to cover all activities for the year(eg. pizza
nights, end of your function, end of your present for coach and other helpers
etc). Contact person is the Secretary – ?? to organize these nights at the
Clubrooms.
7.
Prepare a Master Team Signature Team List with the correct jumper numbers
and ensure all players’ signatures are collected prior to the first game. A
sample is available on the Zebbies website.
8.
Distribute Code of Conduct letters for families to read and sign. Suggest that
this is done at training.
9.
Organise the duty roster.
10.
Once you have received your passwords to the Zebbies and SMJFL websites,
visit those websites and familiarize yourselves with those workings.
Keys to a Smooth Season
Guidelines for Handling Behavioural Incidents
1. Understanding and Expectations
Principle: ensuring parents, players and team officials have a clear
understanding of accepted behaviours and modified rules from the outset
Rationale: a clear understanding up-front minimises the risk of unconscious
infraction and develops social norms within the team, the parent and coaching
groups
Suggestions:
 Ensure that the coaching staff have a clear understanding of acceptable
behaviour at season launch
 At the start of the season (possibly jumper presentation night), explain to
the players and parents the key way junior rules are modified and the
rationale, the concept of the spirit of the game and what behaviours are
considered unacceptable (disputing decisions, language, approaching
umpires etc)
 Have players, coaches and parents co-sign the club behavioural code of
conduct
 Explain that when an incident occurs and we are likely to be at fault then
the best way is often to swallow our pride and offer an
apology...unwillingness to apologise is a major source of unresolved
issues
2. Pre-emptive Action
Principle: Addressing situations at the first signs of trouble.
Rationale: Addressing an issue as it is ‘brewing’ helps defuse a situation before it
becomes an issue
Suggestions:
 Maintain vigilance and alertness around the ground including speaking
with Umpire Escorts who are tasked with behaviour control
 Speak with your own team if their behaviour risks offending or infringing
 Speak to the opposition Manager if you feel something is amiss to diffuse
the situation
3. Rapid Resolution
Principle: Rapid and effective resolution of Incidents in real time prevents a mole
hill turning into a mountain
Rationale: This creates less angst for the parties directly concerned, less time
consumed by you the Manager, by the club and by the League.
Suggestions:
 Where there is a safety or health concern this needs to be addressed and
dealt with immediately
 Wherever possible, remove or cease the source of aggravation as a first
step
 The general premise is to remain calm and to ensure others remain calm




Ensure criticisms be directed at issues rather than people wherever
possible (no abuse or aggression)
Confer with the other Team Manager and whenever possible act in concert
as a single ‘voice of reason’
When trying to resolve a situation:
o quickly gather and seek agreement from both sides on the facts of
what has occurred; witnesses may be asked to contribute to this
understanding
o try and determine what motivated each side to behave the way they
did and to promote understanding in the other side of these
motivations
o try and resolve the matter on the spot with an:
 acknowledgement of understanding of the other side’s
position;
 acknowledgement by the infracting party that an infraction
has occurred and that it is unacceptable behaviour;
 apology and shaking of hands with no grudges borne.
Where a satisfactory resolution is not possible in real time, you may need
to agree to disagree and to refer the matter through as an official Incident
to be dealt with by the clubs and potentially the SMJFL
4. Incident Reporting and Rapid Resolution
Principle: Incidents that cannot be resolved in real time or where the other team
has or is likely to lodge a complaint then an Incident report should be completed
and submitted to the Club’s Incident Officer. Every effort should be made to
resolve the incident through discussion rather than just email and on the day it
occurred.
Rationale: Issues that are serious warrant being flagged as Incidents to be
effectively dealt with. Dealing with these Incidents quickly, fairly and personally
can again stop a mole hill becoming a mountain.
Suggestions:
 Discuss the issue with the Club Incident Officer – preferably but not
necessarily before completing the Incident Report including the best
approach for its resolution – again the best and speediest resolution is
likely to involve:
o an acknowledgement of understanding from each side of the other
sides position,
o an acknowledgement by the infracting party that an infraction has
occurred and that it is unacceptable behaviour
o an apology – quite possibly in writing
o potentially an undertaking not to re-offend and outlining any
required corrective action
 Where an apology is inadequate to address the behaviour (striking,
abusive or aggressive parents etc), the other rectification actions may
include:
o A Player Report leading to an SMJFL tribunal appearance and
possible suspension;
o A league imposed sanction or fine;
o Suspension of an official or parent;
o Police involvement for criminal offences.
5. Over-riding Principles





The Team Manager is in charge of overseeing match day behaviour and
attempting to resolve issues that arrive
Be fair – hear all sides fully, encourage all participants to see the other
party’s view
Encourage criticism of the issues and not the people involved
Be the source of calmness and reason
Be ‘as one’ with the opposing Team Manager
Incident Report
Submitted by:__________________
Team Role:_________________
Email address:___________________________________
Phone_________________________________________
Home Team: ________________
Age Group:Under________________ Submission Date______________
Away Team: ______________________
Incident Date and Time__________________________
Away Team Manager Contact Details (name, phone number and/or email)
1.Describe the Incident in detail (what happened, who was involved, player numbers,
when and where did it occur, who witnessed it and what provoked the incident?):
2.Describe what happened after the Incident (discussion, points of agreement on
facts, any apologies offered and accepted?)
3.Describe yours and the other party’s expectations for incident follow-up
An Incident Report should be submitted where a behavioural incident has occurred
during or related to your team concerning players, coaches. Officials, supporters or
parents where:
1. The issue was not fully resolved at the time or
2. A complaint or report has been lodged by or is likely to be lodged by the
opposing side or
3. The incident was resolved at the time but the Manager feels that the Club
should be aware of what has occurred.
Signed___________________________________
7.
Zebbies Theme Song
(sung to the tune of the Richmond FC theme song)
Oh we’re from SANDRINGHAM
A fighting fury,
We’re from Sandringham
In any weather you will see us with a grin
Risking head and shin
When we’re behind, well never mind,
We’ll fight and fight and win.
Oh we’re from SANDRINGHAM
We’ll never weaken till the final siren goes
We’re like the Zebras of old,
We’re strong and we’re bold
Oh we’re from Sandy, Yellow and Black!
Oh we’re from Sandringham