Circle K International
University of California, Los Angeles
2015-2016 Appointed Board Application
Thank you for applying to be a member of the 2015-2016 UCLA Circle K Board! We are excited that you are taking the
initiative to assume a larger role within the club. Please take the time to fill out this application as completely and
honestly as possible. Through this application, we hope to learn more about you as well as gain a better understanding
of your skills, experience and potential as a board member. If you have any questions at all regarding the board or the
application process, do not hesitate to contact us; our information is listed at the end of this application. Good luck and
we look forward to working with you in the future!
I. Personal Information
Last Name:
First Name:
Birth Date:
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MI:
Gender:
Contact (School Year, Current)
Address:
City:
State:
Zip:
E-mail:
Cell: (
)
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Phone: (
)
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)
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Skype:
Contact (Permanent)
Same as above
Address:
City:
State:
Zip:
Phone: (
Academic
Major:
GPA:
2nd Major or Minor (if applicable):
Year in school:
Career Goals:
Miscellaneous
Do you have or plan to have a car on campus?
How many years have you been in the Kiwanis family?
II. Chair Information
Rank up to three (3) positions for which you wish to apply
(Mark “1” for priority)
*You can click on the Position to see its duties
Small-Scale Service
Kiwanis Family Networking:
CKI, Aktion, Kiwanis
Small-Scale Fundraising
Membership Development
and Education
Graphic Design
Spirit and Recognition
Media Relations
Pillow Fight
Large-Scale Service
Kiwanis Family Youth: K-Kids,
Builder’s, Key Club, KIWIN’S
Large-Scale Fundraising
Member Experience and
Retention
Technology
Fellowship
Campus Outreach
UCLA Circle K | 2015 – 2016 Appointed Board Application
Rate the following traits from 1-5, with 5 as the greatest.
1
2
3
4
5
Creativity
Organization
Punctuality
Sociability
Accountability
Teamwork
Tolerance
Initiative
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Circle K International
University of California, Los Angeles
III. General Statements
Provide a brief explanation for your choice(s).
What experience do you have that has prepared you for the position(s) you have chosen? (Include any committee
involvement and events chaired).
Describe any qualities you possess that will help you lead a committee. Explain how you would keep your committee
members and subcommittee chairs actively engaged.
List your time commitments outside of Circle K and list hours per week (include academics as well as present and future
possible commitments).
Describe one of your favorite Circle K memories and why.
What improvements do you think UCLA Circle K should make and how would you be able to do so in your position?
IV. Interview
All applicants must schedule a 10-15 minute interview with the executive board. Please indicate all hours of availability
Interviews will range between the hours of 8:00AM to 11:00PM.
2/21: Saturday
2/22: Sunday
2/23: Monday
2/24: Tuesday
2/25: Wednesday
2/26: Thursday
2/27: Friday
2/28: Saturday
UCLA Circle K | 2015 – 2016 Appointed Board Application
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Circle K International
University of California, Los Angeles
V. Position Statements
Using the prompts from Appendix B of the application, for each position under which you are applying, write a concise
statement detailing the contributions you intend to make in each specific role.
Position #1
Position #2
Position #3
VI. Submission and Certification
Thank you for completing the 2015-2016 Appointed Board Application! Please submit an electronic copy to the
Secretary, Thien Nghiem, via e-mail ([email protected]) by Thursday, February 19th, 2015 at 11:59 PM.
Save this file as “Last Name_First Name_AppointedBoard20152016”
Signature
UCLA Circle K | 2015 – 2016 Appointed Board Application
Date
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Circle K International
University of California, Los Angeles
Appendix A: Position Descriptions
As a member of the APPOINTED BOARD you will be expected to…
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Attend weekly board meetings
Manage weekly committee meetings
Work closely with all other members of the Circle K board
Be on time to all events, meetings, etc.
Support other chairs by not only attending but also chairing/helping to plan their events
Keep up to date with CERFs, ERFs, and other paperwork
Approach and be approachable so all members feel welcomed
Fulfill your responsibilities to the best of your ability
Evaluate past events/occurrences
Small-Scale Service Chair [Return to Application]
 Plan recurring weekly and monthly service projects
 Plan service projects to the District Service Initiative and with International Service Partners
 Plan and coordinate with Large-Scale Service Chair for Service Marathons
 Collaborate with Large-Scale Service Chair once a month to organize a joint service project with other campus
organizations
Large-Scale Service Chair
 Plan large-scale service projects (either >20 members or complex logistics)
 Coordinate multi-project service opportunities (i.e. 24 hours of service, Service Marathons) with Small-Scale
Service Chair
 Collaborate with the Small-Scale Service Chair once a month to organize a joint service project with other
campus organizations
 Plan service projects with UCLA Volunteer Center
 Promote and coordinate club participation in UCLA Volunteer Day
Kiwanis Family Networking Chair (CKI, Aktion, and Kiwanis)
 Plan service projects with other Circle K chapters
 Plan service projects with Kiwanis clubs in the area
 Coordinate events with:
o Other Circle K chapters
o Kiwanis clubs, including Santa Monica
o Local Aktion club
 Coordinate club attendance at Kiwanis District Convention
 Coordinate club attendance Circle K International Convention
 Create programs/events to promote Kiwanis Family interaction
 Maintain relations with Santa Monica Kiwanis by:
o Informing UCLA CKI of the activities of the club
o Ensure club representation at Santa Monica Kiwanis meetings and updating them on our club events
o Ensuring Santa Monica Kiwanis members are on the BOL mail reflector
 Plan Kiwanis Takeovers
 Create and manage Kiwanis Career Contacts program
 Create and manage Kiwanis Shadow program
 Work with Pillow Fight Chair to invite other CKI clubs and Kiwanis to attend Pillow Fight
UCLA Circle K | 2015 – 2016 Appointed Board Application
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Circle K International
University of California, Los Angeles
Kiwanis Family Youth Chair (K-Kids, Builder’s, Key Club, KIWIN’S)
 Plan service projects with Key Club and KIWIN’S clubs
 Coordinate events with Key Club and KIWIN’S clubs
 Serve as club advisor to Playa Del Rey K-Kids and coordinate events with them
 Plan events with Playa Del Rey K-Kids
 Serve as club advisor to Lincoln Middle School Builder’s Club and coordinate events with them
 Work with other committees to plan and manage Key to College event
 Coordinate club attendance at Key Club District Convention
 Coordinate club attendance at KIWIN’S District Convention
 Create program/s events to promote Kiwanis Family interaction
 Ensure local Key Club, Builder’s and K-Kids faculty advisors (Div. 1, 3, 13, 16, 19, 25) are on the BOL mail
reflector
Small-Scale Fundraising Chair
 Plan small-scale fundraisers
o Bruin Walk Fundraisers
- Bake Sales, Holiday Grams, etc.
o Food Fundraisers
- Restaurant, Boba Sale, Spam Musubi, etc.
 Manage continuous, online fundraisers:
o Manage iGive fundraiser
o Manage Ralph’s fundraiser
o Manage Jamba Juice fundraiser
 Seek out new small-scale fundraising ideas
 Educate club on charities, District Fundraising Initiatives and causes toward which we are fundraising
Large-Scale Fundraising Chair
 Plan TV taping fundraisers
 Plan large-scale fundraisers such as:
o Dare Week
o Bruin Plaza Fundraiser
o Nautica Malibu Triathlon
 Seek out new large-scale fundraising ideas
 Serve as club coordinator for large-scale UCLA service events:
o Dance Marathon
o Relay for Life
o UNICAMP
 Educate club on charities, District Fundraising Initiatives and causes toward which we are fundraising
Membership Development and Education Chair
 Co-plan Fall, Winter, and Spring Welcome Weeks with ME&R Chair
 Organize and manage the Family System
 Train the Family Heads / Plan Family Head retreats
 Organize large-scale family events
 Educate members on all aspects of Circle K and the Kiwanis family
 Work with Spirit Chair to plan End of the Quarter potlucks
UCLA Circle K | 2015 – 2016 Appointed Board Application
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Circle K International
University of California, Los Angeles
Member Experience and Retention Chair
 Co-plan Fall, Winter, and Spring Welcome Weeks with MD&E Chair
 Organize and manage the Godparent Program
 Organize and manage the Mentorship program
 Oversee New Member Experience and member retention
 Organize new member induction ceremonies
 Plan programs to increase membership retention and recruitment
 Organize large-scale membership retention events (i.e. CKI Night of Fun)
 Coordinate a large-scale activity that is planned by older members
Graphic Design Chair
 Design, manage and oversee all graphic design relevant to:
o Club T-Shirt
o CKI apparel
o Club promotional flyers for tabling, the resident halls, and around campus
 Supervise the creation of the club yearbook (digital and/or print)
o Submission as the traditional scrapbook
 Work with Pillow Fight Chair to:
o Create event decorations and backdrop for Pillow Fight
o Design promotional flyers, t-shirt, and website
 Work with Technology Chair to:
o Design graphics for club website
 Work with other committees to create signage for on-campus events (i.e. Key to College, bake sales)
 Design the website/Facebook general meeting banners
 Design sign board on Bruin Walk
Technology Chair
 Increase website functionality and traffic
 Managing CKI Points (raffles, shops, etc).
 Work with Graphic Design to design club website
 Manage club website
o Member updates (Hours, Member of the Week, etc)
o Improve mobile functionality
o Online event sign-ups
 Manage Pillow Fight website
 Create weekly prezi for general meetings
 Create video slideshows for:
o Large event recaps
o End of the quarter potlucks
o Member of the quarter
UCLA Circle K | 2015 – 2016 Appointed Board Application
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Circle K International
University of California, Los Angeles
Spirit and Recognition Chair
 Create and incorporate themes for general meetings
 Oversee the planning and execution of an ice breaker at general meetings
 Create and lead spirit cheers for general meetings and district events
 Organize skit for Fall Training Conference (FTC)
 Organize talent act for CKI District Convention
 Create a cheer manual that conveniently organizes all relevant cheers
 Design and create gifts for Star of the Moment
 Oversee recognition of:
o Members for obtaining Member of the Week/Quarter/Year
o Members for obtaining Star of the Moment
o Members’ birthdays
o Member recognition program
 Plan End of the Quarter potlucks with MD&E
Fellowship Chair
 Plan large-scale socials such as:
o Snowcial
o Club camping trip
o Humans vs. Zombies
 Organize and manage the Buddy Program
 Organize club socials
 Organize club participation in intramural sports
 Organize club outings to campus events (i.e. culture nights and sporting events)
 Organize club outings to area attractions (Griffith Park, Disneyland, etc.)
 Promote club participation in UCLA Dinner with 12 Strangers program
Media Relations Chair
 Oversee creation of news stories about events for the club website, Sunburst, and Circle K magazine
 Manage online photo account
 Ensure photos and video clips are taken at all events
 Submit photos, videos, and news stories to the Circle K Cal-Nev-Ha District and Circle K International
 Develop and utilize media contacts at campus and community newspapers, radio stations, and television
stations to promote the club
 Manage:
o Club Facebook page
o Club Instagram account
o Club Twitter account
o Club YouTube account
o Caption This
 Create videos to:
o Promote the club in general
o Promote the club’s service projects and events
o Be entered into district contests (i.e. FTC and DCON)
o Recognize Member of the Year
UCLA Circle K | 2015 – 2016 Appointed Board Application
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Circle K International
University of California, Los Angeles
Campus Outreach Chair
 Manage BOL mail reflector mailing list
 Compose and send weekly digests of club news
 Manage Bruin Walk tabling
 Manage club booth at Enormous Activities Fair
 Manage club booth at Summer Orientation sessions
 Maintain the Bruin Walk sign board
 Publicize club with ORL
 Come up with new creative ways to publicize our club and events
 Work with all event chairs on publicizing their respective events
 Plan programs for general meetings (i.e., guest speakers from on-campus departments, other organizations,
etc.)
 Organize Flash Mob and additional publicity events for Pillow Fight
Pillow Fight Chair [Return to Application]
 Coordinate monthly events with Alexandria House (i.e. Cook nights, fairs, etc.)
 Recruit sponsors for Pillow Fight
 Make all necessary reservations and permits for Pillow Fight
 Recruit new entertainment for Pillow Fight
 Maintain BOL mailing list for Pillow Fight
 Review 2015 Pillow Fight survey
 Work with Creative Relations to:
o Design Pillow Fight t-shirt
o Design Pillow Fight website
o Create event decorations and backdrop
 Work with Technology to:
o Maintain Pillow Fight website
 Work with Media Relations to:
o Create promotional videos
 Work with Campus Outreach Chair to:
o Speak at other campus organization’s meetings about Pillow Fight (i.e. Greek Organizations, service
organizations, ORL)
 Work with Treasurer to:
o Apply for school funding for Pillow Fight
o Oversee production of Pillow Fight t-shirt
UCLA Circle K | 2015 – 2016 Appointed Board Application
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Circle K International
University of California, Los Angeles
Appendix B: Prompts [Return to Position Statements]
Small-Scale Service Chair
Describe three new small-scale service projects that you would be interested in planning. How would this expand the
diversity of our service program or foster better relations with other organizations?
Large-Scale Service Chair
Describe one new large-scale service project with a budget of $1000. Describe another new large-scale service project
with a budget of $500. How would you plan and execute these two events and how would these events create a
meaningful impact on the community?
Kiwanis Family Networking Chair (CKI, Aktion, Kiwanis)
Describe a new method you would use to promote participation of other Circle K members in our activities, and
another method to strengthen our relations with the Metro Division. In addition, describe a project you would like to
co-host or create with our sponsoring Kiwanis Club.
Kiwanis Family Youth Chair (Key Club, KIWIN’S, Builder’s, K-Kids)
Describe at least two different methods you would use to reach out or work with the high school branches of the
Kiwanis family beyond Key to College. Additionally, describe three new service events you could implement with either
K-Kids or Builders Club.
Small-Scale Fundraising Chair
Describe two small-scale fundraisers, one you would hold on Bruin Walk and one dealing with a food delivery
fundraiser, and include estimated cost and profit. How would these fundraisers attract people outside of Circle K
International? How would these fundraisers differ from the typical fundraising events?
Large-scale Fundraising Chair
Describe a large-scale fundraising event that you would be interested in planning, including estimated cost and profit.
How would this event attract people outside of Circle K International, and how would you educate these people on the
three District Fundraising Initiatives?
Membership Development and Education Chair
Describe ways in which service can be incorporated within the family system. In addition, describe two new large scale
family events, along with improvements to the current family system.
Member Experience and Retention Chair
Describe what you think defines the role of a godparent. In addition, how would you address the problem of old
member retention within the club? How will you get older members more involved within the club?
Graphic Design Chair
Design and describe two apparel ideas: 1. for new CKI apparel (i.e. shirt, sweater, beanie, etc.) that would appeal to all of
Circle K International, and 2. for a club t-shirt with the hypothetical theme of "Disney" without using copyrighted
characters, encompassing the three tenets of Service, Leadership, and Fellowship. Please attach a sketch/draft of both
designs.
Technology Chair
Describe two ways you could improve the website that would increase functionality and traffic. Explain how these
changes would benefit the club and the members.
Spirit and Recognition Chair
Create one new cheer for the club, and explain how you would plan to educate members about the cheers. Also,
describe how the current recognition programs (drivers, swipers, MRP, etc.) can be improved on and when to present
these.
UCLA Circle K | 2015 – 2016 Appointed Board Application
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Circle K International
University of California, Los Angeles
Fellowship Chair
Describe one new large-scale social for Circle K and describe the steps you would take in planning it. How would this
event impact the members in a more meaningful way beyond social interactions?
Media Relations Chair
Describe an idea for a video that promotes our club to the general UCLA campus. Also, describe how you would utilize
media contacts to promote our club (ex. how you would work with The Daily Bruin).
Campus Outreach Chair
Describe two new ways you would publicize UCLA Circle K to our campus community and one improvement to our
current publicity system.
Pillow Fight
Describe two new changes you would like to implement towards Pillow Fight to draw greater attendance from the
UCLA community.
Appendix C: Contacts
President
Lisa Chong
(702) 430-0399
[email protected]
Administrative Vice President
Juliana Deer
(626) 393-2148
[email protected]
Secretary
Thien Nghiem
(714) 854-2122
[email protected]
Treasurer
Jong Choi
(808) 264-9753
[email protected]
UCLA Circle K | 2015 – 2016 Appointed Board Application
Service Vice President
Juelline Lieng
(916) 710-6737
[email protected]
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