REQUEST FOR PROPOSALS (RFP):
SUPPLY AND DELIVERY OF CAT LABS
CS/MST/R16-17/33
1.
DETAILS OF THE RFP
RFP NO
CS/MST/R16-17/33
RFP FOR
Supply & Delivery of CAT Labs
SUBMISSION DEADLINE
20 October 2016
RFP SUBMISSION DATE
corner Miriam Makeba & President Street, Newtown,
Johannesburg, 2017
2.
2.1.
BACKGROUND INFORMATION
The Sci-Bono Discovery Centre is an independent Non Profit Company set up by the Gauteng
Department of Education. It is a flagship science centre located in Newtown, Johannesburg.
Sci-Bono’s goal is to enhance interest and learning in mathematics, science and technology.
Sci-Bono works closely with, and on behalf of, the Gauteng Department of Education (GDE), to
enhance curriculum delivery in schools.
RFP: Supply & Delivery of CAT Labs
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3.
PURPOSE
3.1. The purpose of this Request for Quotation (RFQ) is to solicit quotations from reputable service
providers for the Supply and Delivery of CAT Labs.
4. SPECIFICATIONS
4.1.
Bidders must submit a quote that meets the requirement of the items specified in the table
below:
ITEM
Cabinet
DESCRIPTION
QUANTITY
QUALITY 9U Cabinet Rack + Power 5 Way Outlet
1
Brush Panel
Brush Panel 50mm
2
Patch Panel
Patch Panel Cat6 48-Port
Cat5e Cable
CAT5E Network Point
40
Includes: 1 Meter Patch Lead, 2 Meter Fly Lead and Wall Box
Testing and labeling
Sundries
Sundries (Nuts, Bolts, Cable ties, Spiral bind, ETC)
24Port.UnMan.Switch
D-Link 24 Port 10/100/1000Mbps Desktop Ethernet
As per need
2
Switch, D-Link GreenTM Technology
UPS
RCT 850VA Line Interactive UPS - 480 W, LED display, 1 x
2
USB Port with SA Wall Socket
Software
Server
Multipoint Server 2012 Premium with 30 CALs each
2
Intel Core i7-4790 Processor (Quad
2
Core, 8MB, 3.60GHz w/HD4600 Graphics), 16GB (2x4G
1x8G) 1600MHz DDR3 Memory (4 Slots) up to 16GB,
500GB 3.5inch Serial ATA III (7.200 Rpm), 16X Half Height
DVD+/-RW Drive, Onboard Sound, Windows 7
Professional (64Bit Windows 8.1P License, Media), AMD
Radeon R5 240, 1GB, Full Height (DP and DVI-I),
Keyboard : US/European (QWERTY) Dell KB212-B
QuietKey USB Keyboard Black, 10/100/1000 NIC, 3 Year
Next Business Day On-Site
RFP: Supply & Delivery of CAT Labs
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Monitor for Server
(24) LED (1920x1080) 16:9 VGA &
2
DVI-D / 3 Year Advanced Exchange Service
Monitors for terminals
Samsung S19D300N LED Monitor - 18.5" (16:9) - LED,
40
5ms, 700:1 static, simple stand with tilt. Samsung Magic
Bright 3, magic colour, magic Wizzard. Wall Mountable
Terminal 2B-PITC
KeyB & Mouse
Raspberry PI 2B Including tamper proof case or equivalent
40
GIGABYTE KM5300 Slim Wired Desktop Set - Desktop
40
USB Keyboard & Desktop USB Mouse or equivalent
Printer
Samsung SL-M2070FW- A4 MFP Printer - Print, Copy, Scan,
1
Fax, NFC, 20ppm, 128MB, 600Mhz, Ethernet
10/100 Base TX, Wireless 802.11b/g/n, Hi-Speed USB 2.0,
150 sheet input tray, 1000 p/pm or equivalent
Toner
Samsung Single cartridge with yield of 1800 pages @ IDC
1
5% coverage
Data Projector
With excellent Resolution, Lumens, Contrast Ratio and
1
3DUniversal Ceiling Mount Projector Bracket
Universal HDMI Cable
Projector Screen
Router
Wall mountable drop down screen
1
Wireless Router connected to the 2 server
1
Warranty
3 year onsite warranty on all goods procured and installed
Training
Training provided to teachers after installation of equipment
MS Office software
RFP: Supply & Delivery of CAT Labs
MS Office will be provided by the department
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TECHNICAL EVALUATION
Supply and Delivery of CAT LABS.
CRITERIA
Proof of
guarantee /
warranty
(15)
Project and
Implementation
Plan
(20)
Compliance to
specifications
(55)
Tenderer's
Experience
(10)
SCORE RANGE
OEM proof
POINTS
SCORE
No proof submitted
0
Proof submitted
15
APPROPRIATENESS OF SUGGESTED DELIVERY SCHEDULE
INDICATING TARGETS AND TIME FRAMES PER FINANCIAL
YEAR AND ABILITY TO REACH AND EXCEED THE SET
TARGETS
No understanding of the PROJECT
Demonstrate understanding of PROJECT and clear
timelines.
Demonstrate understanding of PROJECT, clear timelines,
and targets.
Demonstrate understanding of PROJECT, clear timelines,
targets, and engagement strategy.
Supplier must provide the hardware/software as per the
specifications
Poor functionality - no evidence of picture items to be
supplied / no training manuals and commissioning
Satisfactory - not all items quoted / some pictures of
actual product to be supplied no training manual and
commissioning
Good - meets 100 % of items with picture or products no
training manuals and commissioning
Very Good: meeting 100% of items all the specifications +
training manuals and commissioning. Ability to install and
maintain fully functional computer laboratories and
equipment.
Specialist tool and equipment supplier
0 – 2 years
3 years above
SCORE
20
0
10
15
20
SCORE
55
15
30
40
55
SCORE
5
10
10
TOTAL
RFP: Supply & Delivery of CAT Labs
15
100
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4.2
The minimum score for technical compliance will be 70
4.3
Shortlisted service providers may be subjected to a site visit to view the actual items to be
supplied and to verify the capacity to deliver.
4.4
Note that bidders must not provide full catalogues. Only pictures detailing the product, brand
name and technical specifications (if applicable) of items to be supplied must be provided.
These must be numbered as per the item number and in sequence. Bidders should display the
ability to install a fully functional computer laboratory and provide maintenance thereof.
4.5.
Bidders will be disqualified if 4.4 is not complied with.
4.6
The quotation to include price list for all items specified.
4.7
Shortlisted service providers will be required to present to a panel of subject specialists and
include a record of delivery of the similar services
4.8 Date of delivery of goods and services to schools 31st October 2016
5.
MINIMUM REQUIREMENTS
5.1. Bidders must supply Sci-Bono with the below-mentioned minimum requirements; failing to
provide these requirements shall constitute automatically disqualification:
Suppliers must submit the following:
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
(x)
Written Quotation (clear & unambiguous; with VAT implications)
Proof of Company Registration.
A valid Tax Clearance Certificate & B-BBEE certificate (SANAS).
Fully completed SBD forms (SBD 4, SBD 8, SBD 9) (see attached).
Stamped Letter Confirming Bank Details (see attached).
Proof of Business Address
Proof of Registration with the Central Suppliers Database System.
References of Previous Projects/Services Successfully Completed.
Guarantee Letter where applicable.
Two Separate Envelopes, (1) Quotation/Price (2) Functionality/Project Plan.
RFP: Supply & Delivery of CAT Labs
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5.2.
REFERENCES
5.2.1. Bidders must further supply Sci-Bono Discovery Centre at most with two (2) contactable
references where the bidder has delivered the similar services by simply stating the following:

Name of client

Position

Contact telephone numbers

Dates and Work performed.
5.2.2. The failure to provide the above shall constitute a disqualification as it shall be deemed that the
bidder does not have the required experience.
6.
PRICING SCHEDULE AND DELIVERY
6.1.
GENERAL PRICING FEE
1) The bidder must provide a clear and unambiguous price schedule (quotation).
2) All disbursements and related costs shall be provided separately, if any, and may be
negotiated during the project implementation period.
3) Only unconditional discounts shall be accepted. All discounts granted must be specified on the
Quotation Form.
4) Note that the price must be fixed and will not be subjected to change based on foreign
exchange fluctuations.
RFP: Supply & Delivery of CAT Labs
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6.2.
DELIVERY
1) The delivery address shall be the abovementioned schools in Gauteng. . The delivery address
for the schools will be provided to successful bids. Any changes for the delivery will be
communicated with the successful bidders.
2) Service providers must confirm the availability of stock and the delivery date. This must be
detailed in the project plan. Failing to provide this information may result to the disqualification
of the tenderer’s bid.
7.
CONDITIONS FOR SHORT LISTING
7.1.
Proposals submitted will be evaluated using a system Method 4 (Financial Offer, Quality and
Preference) in line with Section 7.3 (Table 5: Standard Tender Evaluation Method) prescribed
by Sci-Bono’s Supply Chain Management Policy.
7.2.
All bids shall be subjected to the preliminary evaluation process. Bidders who shall not meet
the minimum requirements (item 5) set by this RFP shall automatically disqualified and shall
not be evaluated for functionality, price and preference.
7.2.1. Service providers are required to submit all documents specified on item 5.1 of this RFP,
otherwise failure to submit all documents shall constitute disqualification.
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8.
8.1.
PRICE EVALUATION
The proposals / bids shall be evaluated using the 90/10 preference point scoring system
Where a 90/10 preference point system, which will be calculated be calculated as follows:
Where:
Ps
= Point scored for comparative price of bid under consideration;
Pt
= Comparative price of bid under consideration; and
Pmin = Comparative price of the lowest acceptable bid.
9.
9.1.
POINTS FOR B-BBEE
A 90/10 preference points scoring system (B-BBEE points) shall apply and shall be awarded
as follows:
B-BBEE Status Level of
Contributor
Number of points
1
2
3
4
5
6
7
8
Non-compliant contributor
10
9
8
5
4
3
2
1
0
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10.
AWARD CRITERIA
10.1.
The bidder with the highest number of points shall be awarded the contract, unless there are
factors that may lead to a different decision.
10.2.
In the event of two or more bids score equal points s, the bid will be awarded to the bidder
scoring the highest points on B-BBEE or preference.
10.3.
However in the event the two or more bids have equal B-BBEE points, the tender will be
awarded to the bidder with the highest points on functionality, if applicable.
11.
CLOSING DATE AND TIME
11.1.1 Submissions should be hand delivered by hand on or before 20 October 2016 at 12:00,
deposited into the tender box marked “SUPPLY AND DELIVERY OF CAT LABS”. NO
LATE PROPOSALS / BIDS shall be accepted. Late proposals / bids shall be immediately
returned to the bidders. All documents must be to Corner of Miriam Makeba & Helen Joseph
Streets, Johannesburg, 2107.
11.2.2 All correspondences shall be done by e-mail [email protected] ; no
telephonic correspondences shall be done before and after the closing of bid. Bidders may be
informed in writing of the outcome of the bid adjudication process.
12. DISCLAIMER
12.1
Sci-Bono reserves the right to accept or reject any variation, deviation, tender
offer or alternative offer and may cancel the tender process and reject all tender
offers at any time before the formation of a contract. Sci-Bono reserves the right
not to appoint a provider, to accept and / or award the whole or any portion of the
tender, and is also not obliged to provide reasons for the rejection of any tender.
Sci-Bono will not incur any liability to a tenderer for such cancellation and
rejection, but will give written reason for action upon request to do so.
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