1617 SAR Comment Codes C-Codes
FA76VAL0 - FM76CCDX)
This replaces the original data match
Updated 4/25/16
Page 1 of 9
This program identifies the c-codes and sets the remarks on EDE/Pell and Verification as well as
sets the Opt Docs on Tracking.
New Transactions on Active and Admitted students are reviewed. C-Code processes records
with an * in the AC field. The asterisk is set when the New ? TN is changed to N.
I. On All Electronic Records with New ? TN = "Y":
A.
C-Code
If Dependency Status = "D" or "I":
1. Set AC = blank.
2. Set VSC = blank.
3. If REJ Opt doc 43 exists: set received and processed date to today’s date.
B.
4. Add Opt doc 99 (XFLE) to Tracking, if it isn’t already there.
FM76XFL0
If reject (1408,14) ≠ blank:
FM76REJ
1. If Tracking FASFA field = 99999999 DO NOT RUN THROUGH REMAINING PROGRAM.
2. If prior ISIR TN’s EFC ≠ blank:
a. Add REJ Opt doc 43 to Tracking
b. Add remark #64 to Verification file – “Rejected SAR after processed. Student
notified.”
3. Set AC = blank.
4. Set VC = blank.
5. For REJ Opt docs added in today’s run:
FA76REJ
a. If remark #52 is present for the prior TN: Print UFID on report for manual review.
b.
If 5a is not true and Tracking ACT STAT = A and ADM STAT = A or P: Set Tracking
pending communication field = Reject.
c.
DO NOT RUN THROUGH REMAINING PROGRAM.
SFA SERVER:WP/SFA/DELIVERY SYSTEMS/Delivery Systems 16-17/EDE/SAR Comment
Codes C-Codes Opt Docs Key
16-17 C-Code Specs
Updated 4
4/25/16
Page 2 of 9
C.
If C Code = 030 and ACT = A and ADM = A and Dep ≠ X or Y
1. If EDE Male = Blank and Tracking Gender = F set Opt doc 16 (SSVR) and double date
it.
D.
If Verification class or college = blank and Tracking class and college ≠ blank:
1. Move Tracking class/college to Verification class/college.
E.
If Verification class or college ≠ Tracking class or college:
1. Move Tracking class/college to Verification class/college.
II. Identifying C-Codes and adding Opt docs and remarks. If ACT = A and ADM ≠ A
C-Code2
and ≠ P and EDE SAR C = Y set comment code remark on EDE screen and do not run through
remaining program .
A.
If ACT =A and ADM = A or P
B.
If C-Code = 030, 033 or 057 Then display Opt Doc 16 (SSVR-Selective Service
Verification). Add Remark 89 (Req’d selective service verification) to both EDE/Pell and
Verification.
C.
If C-Code = 359 or 360 Then display Opt Doc 20 (UEHR-Unusual Enrollment
History) if Opt Doc 20 not already double-dated. (Manually set Opt Doc 98 (UEHPUnusual Enrollment History Petition). Add Remark 85 (Unusual Enrollment History) to
EDE/Pell Only.
D.
If C-Code = 046, 105, 109, {141 but no 146}, 142 or 144 Then display Opt Doc 39 (CTZNDocumentation of INS Citizenship Status). Add Remark 26 (Req’d DHS citizenship
verification) to both EDE/Pell and Verification.
1. If Opt doc 39 (CTZN) is present on Tracking but not received and processed and
EDE DHS Secondary Match Flag (2735,1) = P, C, X or Blank and today’s date is
not ≥ ISIR processed date + 14 and Opt doc 39 was added in this run, add remark
#40 to the Verification screen: “Pending automated DHS secondary
confirmation.”
E.
C-Code = {141 and 146}, or 146 Then display Opt Doc 48 (CTZS-Documentation of SSA
Citizenship Status). Add Remark 25 (Req’d SSA citizenship verification) to both EDE/Pell
and Verification.
SFA SERVER:WP/SFA/DELIVERY SYSTEMS/Delivery Systems 16-17/EDE/SAR Comment
Codes C-Codes Opt Docs Key
16-17 C-Code Specs
Updated 4
4/25/16
Page 3 of 9
F.
If C-Code = 124,132, 134, 135 or 136 Then display Opt Doc 52 (LDFT-Student in Default
of a Federal Loan). Add Remark 36 (Student notified of loan default status) to EDE/Pell
Only.
G.
If C-Code = 020, 038, 039, 041, 042, 043, 346 or 347 Then display Opt Doc 73
(POPE-Potential Overaward-Pell Grant). Add Remark 53 (Student notified of Pell Grant
overpayment) to EDE/Pell Only.
H. If C-Code = 010, 065, 066, 067, 077 or 079 Then display Opt Doc 74 (POSE-Potential
Overaward-SEOG). Add Remark 59 (Student notified of federal SEOG overpayment) to
EDE/Pell Only.
I.
If C-Code = 086, 090, 100, 101, 102 or 107 Then display Opt Doc 75 (POPKPotential Overaward-Perkins). Add Remark 78 (Student notified of Perkins Loan
overpayment) to EDE/Pell Only.
J.
If C-Code = 254, 255, 256, 260, 392 or 393.Then display Opt Doc 76 (POST-Potential
Overaward-Stafford). Add Remark 63 (Student notified of Stafford Loan overpayment)
to EDE/Pell Only.
K.
If C-Code = 115, 116, 124, 132 or 393 Then display Opt Doc 77 (ACTB-Active
Bankruptcy). Add Remark 87 (Active Bankruptcy) to EDE/Pell Only.
L.
If C-Code = 053, 054, 056, 058 Then display Opt Doc 78 (DROP-Certification of
Eligibility-Drug). Add Remark 99 (Federal notification of drug offense status) to both
EDE/Pell and Verification.
M. If C-Code = 289, 290, 291, 292, 293 or 294 Then display Opt Doc 79 (POTHPotential Overaward-TEACH Grant). Add Remark 91 (Student notified of TEACH Grant
Overpayment) to EDE/Pell Only.
N. If C-Code = 138 Then display Opt Doc 85 (PEVS-Potential Error in Vital
Statistics). Add Remark 74 (Req’d verification of student’s name and DOB) for C-Code =
138 to both EDE/Pell and Verification.
O.
If C-Code = 063 or 064 Then display Opt Doc 51 SSNP-Documentation of Student’s
Social Security Number) Add Remark 33 (Req’d verification of student’s SSN) to both
EDE/Pell and Verification.
P.
If C-Code = 309, 310, 311, 312, 313 or 314 Then display Opt Doc 90 (POIG-Potential
Overaward of Iraq and Afghanistan Service Grant). Add Remark 28 (Student notified of
IraqAfghanServiceGrant Overpay) to EDE/Pell Only.
Q.
If C-Code = 162, 173 or 180 Then display Opt Doc 13 (VETS-Documentation of
Veteran Eligibility) and Opt doc 26 DICP. Add Remark VV (Student notified of
documentation of veteran eligibility) to both EDE/Pell and Verification.
SFA SERVER:WP/SFA/DELIVERY SYSTEMS/Delivery Systems 16-17/EDE/SAR Comment
Codes C-Codes Opt Docs Key
16-17 C-Code Specs
Updated 4
4/25/16
Page 4 of 9
1. If C-Code = 162, 173 or 180 and Opt Doc 13 (VETS) is present and not double
dated and prior year Opt doc 18 (INDP) is dated received and processed and
prior year IR = “05” and prior year Opt doc 18 received date ≥ 20150101 set the Opt
Doc 13 received date = “20152016”. Set VERD DEP = I and IR = 05. Add
remark #67 “Independent Status Verified.” Set the Processed date = today’s
date.
OR
2. If C-Code = 162, 173 or 180 and Opt Doc 13 is present and not double dated and
prior year Opt doc 18 (INDP) is dated received and processed and prior year IR = “05”
and prior year Opt doc 18 received date < 20150101 set the Opt Doc 13 received
date = prior year Opt doc 18 received date. Set VERD DEP = I and set IR = 05. Add
remark #67 “Independent Status Verified.” Set the Processed date = today’s date.
R.
III.
A.
If C-Code = 133 Indicates overpayment per NSLDS.
Updating cleared C-Codes
Selective Service Opt Doc 16 SSVR
1. If Opt doc 16 (SSVR) is present on Tracking but not received and processed and
Opt doc 16 (SSVR) is dated received and processed on prior year Tracking and prior
year Opt doc 16 received date < 20150101 Set the Opt doc 16 received date = prior
year received date. Set Opt doc 16 processed date = today’s date.
OR
2. If Opt doc 16 (SSVR) is present on Tracking but not received and processed and
Opt doc 16 (SSVR) is dated received and processed on prior year Tracking and prior
year Opt doc 16 received date ≥ 20150101 Set the Opt doc 16 received date =
“20152016”. Set Opt doc 16 processed date = today’s date.
3. If Opt doc 16 (SSVR) is on Tracking and not processed and Selective Service
Match Flag (SSMT 2794,1) = Y date Opt doc 16 received and processed with
‘99999999’, if not already dated.
B.
Social Security Match Opt Doc 51 SSNP
1. If Opt doc 51 (SSNP) is present on Tracking but not received and processed, and
EDE SSN Flag (2805,1) = 4 date Opt doc 51 received and processed with
‘99999999’.
SFA SERVER:WP/SFA/DELIVERY SYSTEMS/Delivery Systems 16-17/EDE/SAR Comment
Codes C-Codes Opt Docs Key
16-17 C-Code Specs
Updated 4
4/25/16
Page 5 of 9
C.
DRUG Question Opt Doc 78 DROP
1. If Opt doc 78 (DROP) is present on Tracking but not received and processed, and
EDE “Drug Conviction” flag (220, 1) = 1 date Opt doc 78 received and processed
with ‘99999999’.
D.
US Citizenship Opt Doc 48 CTZS
1. If Opt doc 48 (CTZS) is present on Tracking but not received and processed, and
Opt doc 48 (CTZS) is dated received and processed on prior year Tracking and prior
year Opt doc 48 received date < 20150101 Set the Opt doc 48 received date = prior
year received date. Set Opt doc 48 processed date = today’s date.
OR
2. If Opt doc 48 (CTZS) is present on Tracking but not received and processed, and
Opt doc 48 (CTZS) is dated received and processed on prior year Tracking and prior
year Opt doc 48 received date ≥ 20150101 Set the Opt doc 48 received date =
“20152016”. Set Opt doc 48 processed date = today’s date.
3. If Opt doc 48 (CTZS) is present on Tracking but not received and processed, and
EDE SSA Flag (2796,1) = A or blank set Opt doc 48 received and processed date =
“99999999.”
E.
Eligible Noncitizen Opt Doc 39 CTZN
1. If Opt doc 39 (CTZN) is present on Tracking but not received and processed, and
Opt doc 39 (CTZN) is dated received and processed on prior year Tracking and
Tracking DHS Expiration Date > 20152016 and prior year Opt doc 39 received date <
20150101 Set the Opt doc 39 received date = prior year received date. Set Opt doc
39 processed date = today’s date. Set current year DHS Expiration Date = prior year
expiration date.
OR
2. If Opt doc 39 (CTZN) is present on Tracking but not received and processed, and
Opt doc 39 (CTZN) is dated received and processed on prior year Tracking and
Tracking DHS Expiration Date > 20152016 and prior year Opt doc 39 received date ≥
20150101 Set the Opt doc 39 received date = “20152016”. Set Opt doc 39 processed
date = today’s date. Set current year DHS Expiration Date = prior year expiration
date.
3. If Opt doc 39 (CTZN) is present on Tracking but not received and processed, and
EDE DHS Flag (2734,1) = Y or EDE DHS secondary match flag (2735,1) = Y set
Opt doc 39 received and processed date = ‘99999999.’
SFA SERVER:WP/SFA/DELIVERY SYSTEMS/Delivery Systems 16-17/EDE/SAR Comment
Codes C-Codes Opt Docs Key
16-17 C-Code Specs
Updated 4
4/25/16
Page 6 of 9
IV.
Independent Status verification pull forward
A.
Dependent Children Opt Doc 68 DEPC - If prior year Opt doc 18 (INDP) is dated
received and processed and verification prior year IR = “06” add Opt doc 68 to current
year tracking if it isn’t already there.
1. If prior year Opt doc 18 received date ≥ 20150101 set Opt Doc 68
received date = “20152016”.
OR
2. If prior year Opt doc 18 received date < 20150101 set Opt Doc 68 received date
= prior year Opt doc 18 received date.
3. Set Opt doc 68 processed date = todays date.
a. Set VERD DEP = I
b. Set IR = ‘06’.
c. Add remark #67 to the Verification screen and checklist: “Independent Status
Verified.”
B.
Orphan Opt doc 18 INDP - If prior year Opt doc 18 (INDP) is dated
received and processed and prior year IR = “08” add Opt doc 18 to current year
tracking if it isn’t already there.
1. If prior year Opt doc 18 received date ≥ 20150101 set the received date =
“20152016”
OR
2. If prior year Opt doc 18 received date < 20150101 set the received date = prior
year Opt doc 18 received date.
3. Set processed date = today’s date.
a. Set VERD DEP = I
b. Set IR = ‘08’.
c. Add remark #67 to the Verification screen and checklist: “Independent Status
Verified.”
SFA SERVER:WP/SFA/DELIVERY SYSTEMS/Delivery Systems 16-17/EDE/SAR Comment
Codes C-Codes Opt Docs Key
16-17 C-Code Specs
Updated 4
4/25/16
Page 7 of 9
C.
Emancipated Minor Opt doc 18 INDP - If prior year Opt doc 18 (INDP) is dated
received and processed and prior year IR = “09” add Opt doc 18 to current year
tracking if it isn’t already there.
1. If prior year Opt doc 18 received date ≥ 20150101 set the received date =
“20152016”
OR
2. If prior year Opt doc 18 received date < 20150101 set the received date = prior
year Opt doc 18 received date.
3. Set processed date = today’s date.
a. Set VERD DEP = I
b. Set IR = ‘09’.
c. Add remark #67 to the Verification screen and checklist: “Independent Status
Verified.”
D.
Legal Guardian Opt doc 18 - If prior year Opt doc 18 (INDP) is dated
received and processed and prior year IR = “10” add Opt doc 18 to current year
tracking if it isn’t already there.
1. If prior year Opt doc 18 received date ≥ 20150101 set the received date =
“20152016”
OR
2. If prior year Opt doc 18 received date < 20150101 set the received date = prior
year Opt doc 18 received date.11
3. Set processed date = today’s date.
a. Set VERD DEP = I
b. Set IR = ‘10’.
c. Add remark #67 to the Verification screen and checklist: “Independent
Status Verified.”
E.
Independent per Professional Judgment If Tracking DO field = O:
1. Set VERD DEP = I
SFA SERVER:WP/SFA/DELIVERY SYSTEMS/Delivery Systems 16-17/EDE/SAR Comment
Codes C-Codes Opt Docs Key
16-17 C-Code Specs
Updated 4
4/25/16
Page 8 of 9
2. Set IR = “15”
3. Add Opt doc 18 to Tracking, if it isn’t already there. Double-date with ‘99999999’
4. Add remark #67 to the Verification screen and checklist: “Independent
Status Verified.”
F.
Dependent Override not by UF
1. If EDE Dep status fields (ALLF): B (587,1), M (588,1), G (589,1), A (590,1), V
(591,1),(592,1),D (593,1), O (594,1), EM (595,1), LG (596,1), UY1 (597,1), UY2
(598,1), UY3 (599,1) all = 2 or N or blank, and FAA school code (FASC) (1121,6) ≠
001535 or blank:
a. Add Opt doc 26 to Tracking, if Opt docs 26 or 27 aren’t already there.
b. Add Opt doc 18 to Tracking, if it isn’t already there.
c. Put remark #22 on Error List: “Dependency Status Questionable. Override not
by UF.”
V.
Data Retrieval Tool updates
A. Student Tax Data
1. If Opt doc 34 (TAXS) is present and not double dated and Verification SIRS
(Student DRT) (1150, 2) = 02 set Opt doc 34 received and processed date =
‘99999999.’
2. If Opt doc 21 (SNFS) is present and not double dated and Verification SIRS
(Student DRT) (1150, 2) = 02 add Opt doc 34 (TAXS) and place “99999999” in
both received and processed fields. Delete Opt doc 21.
3. If Opt doc 34 (TAXS) is present and double-dated “99999999” on Tracking, and
Student IRS Request Flag (1150, 2) ≠ 02, delete received and processed dates. If
Opt doc 26 (DICP) or 27 (VALP) is also present delete received and processed
dates.
B. Parent Tax Data
1. If Opt doc 36 (TAXP) is present and not double dated and Verification PIRS
(Parent DRT) (1152, 2) = 02 set Opt doc 36 received and processed date =
‘99999999.’
SFA SERVER:WP/SFA/DELIVERY SYSTEMS/Delivery Systems 16-17/EDE/SAR Comment
Codes C-Codes Opt Docs Key
16-17 C-Code Specs
Updated 4
4/25/16
Page 9 of 9
2. If Opt doc 19 is present and not double dated and Verification PIRS (Parent DRT)
(1152, 2) = 02 add Opt doc 36 (TAXP) and place “999999999” in both received
and processed fields. Delete Opt doc 19.
3. If Opt doc 36 (TAXP) is present and double-dated “99999999” on Tracking, and
Parent IRS Request Flag (1152, 2) ≠ 02, delete received and processed dates. If
Opt doc 26 (DICP) or 27 (VALP) is also present delete received and processed
dates.
VI. Determining if PJ is not by UF
A. If EDE EFC/PJ (1364,1) = 1 (Y) and school code ≠ 001535.
1. Add Opt doc 26 to Tracking, if Opt docs 26 or 27 aren’t already there.
2. Add remark #20 to the Verification screen: “PJ Questionable. Override not by UF.”
3. Print UFID, Name and PJ school code on error list: PJ Questionable. Override not by UF.
VII.
Updating the AC field.
A. If Opt doc 13 is on Tracking and not double dated Set AC field = I. Otherwise set AC
Flag = D.
VIII.
Setting IRF print flag
A. If any Opt docs (13, 16, 18, 39, 48, 51, 52, 73, 74, 75, 76, 77, 78, 79, 85, 90) were added
this run and are present on Tracking and not double dated Set IRF print flag = D.
B. If Opt doc 39 (CTZN) is present on Tracking and not double dated and EDE DHS
Secondary Match Flag (2735,1) = P, C, X, or Blank and today’s processed date is not
≥ ISIR processed date +14: Blank Verification IRF Print Flag (PI).
SFA SERVER:WP/SFA/DELIVERY SYSTEMS/Delivery Systems 16-17/EDE/SAR Comment
Codes C-Codes Opt Docs Key