City and County of San Francisco
Michael Hennessey
OFFICE OF THE SHERIFF
SHERIFF
415 – 554 – 7225
March 19, 2008
BID ADDENDUM NO. 1
Request for Proposal No. SHF2008-02
Electronic Monitoring Services and Case Management Program
For the City and County of San Francisco Sheriff’s Department
TO: ALL BIDDERS
Please note the following changes to the subject request for proposal before submitting your
offer. A signed and dated copy of this Bid Addendum must accompany your bid.
Section IV. currently reads as follows:
IV. Evaluation and Selection Criteria
A.
Minimum Qualifications
Any proposal that does not demonstrate that the proposer meets these minimum
requirements by the deadline for submittal of proposals will be considered non-responsive and
will not be eligible for award of the contract.
1.
The Proposer must be an established agency with documented success in operating
an Electronic Monitoring/Home Detention and Case Management Program.
2.
The Proposer must have a minimum of one year experience in providing an
Electronic Monitoring and Case Management program to public entities involved in the criminal
justice system.
3.
The Proposer must be able to provide assurances (such as an independent audit or
yearly financial statement) that they are in good financial condition, and must have a
demonstrated organizational capability to administer public funds.
CITY HALL RM 456  1 DR CARLTON B GOODLETT PL  SAN FRANCISCO CA 94102–4676  TEL 415-554-7225  FAX 415-554-7050  www.sfgov.org/sheriff
March 19, 2008
RFP no. SHF2008-02
Bid Addendum No. 1
Page 2 of 7
4.
Proposer warrants the possession of all licenses and/or permits required by the laws
and regulations of the United States, the State of California, and the City and County of San
Francisco (“City”) to provide the services.
B.
Evaluation and Selection Criteria
Phase One (100 total points possible)
The proposals will be evaluated by a selection review panel comprised of parties with
expertise in Electronic Monitoring and Case Management programs within the public criminal
justice system. The City intends to evaluate the proposals generally in accordance with the
criteria itemized below.
The review committee panel will conduct a twenty-four hour individual physical equipment
demonstration, with Sheriff’s Department employees acting as program participants. Each
proposer will install their equipment and will monitor the acting participant for the twenty-four
hour period assigned to them. The total number of points scored in Phase Two, by each
proposer, will be added to their score from Phase One. The award will be made to the proposer
with the highest number of total points.
The Sheriff’s Department intends to award this contract to the agency that it considers will
provide the best overall electronic monitoring and case management program service. The
Sheriff’s Department reserves the right to accept an offer other than the proposer with the
lowest fee.
1.
2.
Project Approach (30 points possible)
a.
Understanding of the project and the tasks to be performed, etc.
b.
Availability and commitment of appropriate equipment and resources.
c.
Description of the tasks to be performed, as related to the Scope of Work.
d.
Ability to address a participant base containing cultural diversity, and special needs.
Assigned Case Management Program Staff (20 points possible)
a.
Recent experience of staff assigned to the project and a description of the tasks to
be performed by each staff person; and
b.
Professional qualifications and education; and
c.
Staff availability and accessibility.
d.
Ratio of Case Manager to participant
March 19, 2008
RFP no. SHF2008-02
Bid Addendum No. 1
Page 3 of 7
3.
4.
Experience of Firm (25 points possible)
a.
Expertise of the firm in the fields necessary to complete the tasks; and
b.
Experience with similar projects; and
c.
Results of reference checks. The responses to how well the Agency has responded
to the requirements of their particular Scope of Work, including equipment installation
and maintenance issues, and participant violation issues, will be specifically noted.
Fee Proposal
(15 points possible)
Please provide your Agency’s response to the following fee proposal. The Sheriff’s
Department will not accept a proposal that is 100% participant funded. The Department will not
require the participant to replace, or pay for any lost or damaged equipment. Keep in mind that
neither the Sheriff’s Department, nor the participant, pays for damaged or stolen equipment.
Place in a sealed, clearly marked envelope, and submit with your proposal:
Description
Unit of
Measure
Rate
No. of
Participants
Time Span
Totals
EM Participation
per Day
$ ______
60
30-day month
$ _______
Cell Phone Participation
per Day
$ ______
10
30-day month
$ _______
Alcohol Testing
Participation
per Day
$ ______
1
30-day month
$ _______
Active GPS Participation
per Day
$ ______
6
30-day month
$ _______
Passive GPS Participation
per Day
$ ______
12
30-day month
$ _______
Urinalysis
per Test
$ ______
60
once per
month
$ _______
Total Dollars for a 30 day month $ ________
The proposer offering the lowest fees will receive all 15 possible points. The other fee
proposals will then be scored by dividing the amount of the lowest fee, by the fee
proposal being scored, and multiplying the result by 15 (the total number of points
assigned).
Example: The lowest proposal totals $10,000 and receives all 15 points.
The next lowest proposal offers $15,000 and receives a score of 9.99 points. ($10,000
divided by $15,000, multiplied by 15 points.
March 19, 2008
RFP no. SHF2008-02
Bid Addendum No. 1
Page 4 of 7
5.
Equipment and Oral Presentation (10 points possible)
All proposers submitting a proposal by the due date and time of Friday, April 4, 2008 by
5:00 p.m. will receive an emailed notification on Monday, April 7, 2008, for their individual
equipment and oral presentation before the review committee. The length of the presentation
will be approximately one hour; with forty-five minutes for proposer presentation, and fifteen
minutes for questions. It is expected that proposers will bring examples and manuals of all the
equipment that would be used for execution of the monitoring portion of participants during the
program.
Selection Criteria Phase Two (50 points possible)
The review committee panel will conduct a twenty-four hour individual physical
equipment demonstration, with Sheriff’s Department employees acting as program participants.
Each proposer will install their equipment and will monitor the acting participant for the twentyfour hour period assigned to them. The total number of points scored in Phase Two, by each
proposer, will be added to their score from Phase One. The award will be made to the proposer
with the highest number of total points.
Section IV. is amended to read as follows:
IV. Evaluation and Selection Criteria
A.
Minimum Qualifications
Any proposal that does not demonstrate that the proposer meets these minimum
requirements by the deadline for submittal of proposals will be considered non-responsive and
will not be eligible for award of the contract.
1.
The Proposer must be an established agency with documented success in operating
an Electronic Monitoring/Home Detention and Case Management Program.
2.
The Proposer must have a minimum of one year experience in providing an
Electronic Monitoring and Case Management program to public entities involved in the criminal
justice system.
3.
The Proposer must be able to provide assurances (such as an independent audit or
yearly financial statement) that they are in good financial condition, and must have a
demonstrated organizational capability to administer public funds.
4.
Proposer warrants the possession of all licenses and/or permits required by the laws
and regulations of the United States, the State of California, and the City and County of San
Francisco (“City”) to provide the services.
March 19, 2008
RFP no. SHF2008-02
Bid Addendum No. 1
Page 5 of 7
B.
Evaluation and Selection Criteria
Phase One (100 total points possible)
The proposals will be evaluated by a selection review panel comprised of parties with
expertise in Electronic Monitoring and Case Management programs within the public criminal
justice system. The City intends to evaluate the proposals generally in accordance with the
criteria itemized below.
The review committee panel will conduct a twenty-four hour individual physical equipment
demonstration, with Sheriff’s Department employees acting as program participants. Each
proposer will install their equipment and will monitor the acting participant for the twenty-four
hour period assigned to them. The total number of points scored in Phase Two, by each
proposer, will be added to their score from Phase One. The award will be made to the proposer
with the highest number of total points.
The Sheriff’s Department intends to award this contract to the agency that it considers will
provide the best overall electronic monitoring and case management program service. The
Sheriff’s Department reserves the right to accept an offer other than the proposer with the
.lowest fee.
1.
2.
3.
Project Approach (20 points possible)
a.
Understanding of the project and the tasks to be performed, etc.
b.
Availability and commitment of appropriate equipment and resources.
c.
Description of the tasks to be performed, as related to the Scope of Work.
d.
Ability to address a participant base containing cultural diversity, and special needs.
Assigned Case Management Program Staff (20 points possible)
a.
Recent experience of staff assigned to the project and a description of the tasks to
be performed by each staff person; and
b.
Professional qualifications and education; and
c.
Staff availability and accessibility.
d.
Ratio of Case Manager to participant
Experience of Agency (20 points possible)
a.
Expertise of the agency in the fields necessary to complete the tasks; and
b.
Experience with similar projects; and
March 19, 2008
RFP no. SHF2008-02
Bid Addendum No. 1
Page 6 of 7
c.
4.
Results of reference checks. The responses to how well the Agency has responded
to the requirements of their particular Scope of Work, including equipment installation
and maintenance issues, and participant violation issues, will be specifically noted.
Fee Proposal
(15 points possible)
Please provide your Agency’s response to the following fee proposal. The Sheriff’s
Department will not accept a proposal that is 100% participant funded. The Department will not
require the participant to replace, or pay for any lost or damaged equipment. Keep in mind that
neither the Sheriff’s Department, nor the participant, pays for damaged or stolen equipment.
Place in a sealed, clearly marked envelope, and submit with your proposal:
Description
Unit of
Measure
Rate
No. of
Participants
Time Span
Totals
EM Participation
per Day
$ ______
10
30-day month
$ _______
Cell Phone Participation
per Day
$ ______
3
30-day month
$ _______
Alcohol Testing Participation
per Day
$ ______
2
30-day month
$ _______
Active GPS Participation*
per Day
$ ______
45
30-day month
$ _______
Passive GPS Participation**
per Day
$ ______
0
30-day month
$ _______
Urinalysis
per Test
$ ______
120
once per
month
$ _______
Total Dollars for a 30 day month $ ________
*As defined by SFSD, Active Participation shall mean “In real time”.
**As defined by SFSD, Passive Participation shall mean, “Must be downloaded”.
The proposer offering the lowest fees will receive all 15 possible points. The other fee
proposals will then be scored by dividing the amount of the lowest fee, by the fee
proposal being scored, and multiplying the result by 15 (the total number of points
assigned).
Example: The lowest proposal totals $10,000 and receives all 15 points.
The next lowest proposal offers $15,000 and receives a score of 9.99 points. ($10,000
divided by $15,000, multiplied by 15 points.
March 19, 2008
RFP no. SHF2008-02
Bid Addendum No. 1
Page 7 of 7
5.
Equipment and Oral Presentation (25 points possible)
All proposers submitting a proposal by the due date and time of Friday, April 4, 2008 by
5:00 p.m. will receive an e-mailed notification on Monday, April 7, 2008, for their individual
equipment and oral presentation before the review committee. The length of the presentation
will be approximately one hour; with forty-five minutes for proposer presentation, and fifteen
minutes for questions. It is expected that proposers will bring examples and manuals of all the
equipment that would be used for execution of the monitoring portion of participants during the
program.
Selection Criteria Phase Two (50 points possible)
The review committee panel will conduct a twenty-four hour individual physical equipment
demonstration, with Sheriff’s Department employees acting as program participants. Each
proposer will install their equipment and will monitor the acting participant for the twenty-four
hour period assigned to them. The total number of points scored in Phase Two, by each
proposer, will be added to their score from Phase One. The award will be made to the proposer
with the highest number of total points.
If you have already submitted a sealed bid, you are required to submit your bid
amendment(s) before the bid due date in order to comply with the change(s) indicated above.
You must submit your bid amendment together with this Bid Addendum signed and dated in a
separate sealed envelope stating the request for proposal number and due date.
Any bid amendments received after the bid due date will not be considered.
All other terms and conditions remain the same.
Acknowledgment of receipt:
_________________________________________
Signature
Date
_________________________________________
Print Name and Company Name