Civil Rights Data Collection Report
The Civil Rights Data Collection Report will create 4 CSV files to be uploaded to the CRDC site. Data
elements not created by the export report (elements not stored in iPass) may be entered on the CRDC
Mapping screens to be included in the CSV files. Entering the data elements in the CRDC Mapping will
eliminate the need for multiple file formats when completing the online report.
Common
Go to DOE ID Manager and click on CDRC Data Setup
Change the school year to the previous school year, ex. 2011-2012.
Select Common from the CRDC File drop-down menu
Click on
Use the Guideline for CRDC Report to complete the Common fields, aligning the race elements.
Be sure to enter the as of date for October 1 for the previous school year, ex. 2011-2012 if the current
year is 2012-2013.
CRDC Mapping LEA 1
Go to DOE ID Manager and click on CDRC Data Setup
Change the school year to the previous year, ex. 2011-2012 if the current year is 2012-2013.
Select LEA 1 from the CRDC File drop-down menu
Click on
Use the Help document Guideline for LEA 1 to complete the data mapping process for the district grade
levels on this screen.
Click on
to record the data mapping selections on this screen.
CRDC Mapping School 1 by Individual School
Go back to the top of the screen and select School 1 for each school in your district and complete the
data mapping on for each school in the district where the data is applicable. For example, at the high
school level, courses will be aligned with the CRDC guideline, while at an elementary school they will
remain blank.
CRDC Mapping School 2 by Individual School
Go back to the top of the screen and select School 2- for an individual school from the drop-down
menu. Each school in your district will have a School 2- screen for discipline that must be completed
and submitted.
Click on
Use the Help document Guideline for LEA 2 to complete the data mapping process for each school in
your district.
Click on
to record the data mapping selections on this screen. Be sure to complete each
school in your district.
CRDC Data Mapping non-iPass School 1
Go back to the top of the screen and select non-iPass School 1- for an individual school in your district.
This screen must be completed and submitted for each school in your district.
Click on
to record the data mapping selections on this screen. Be sure to complete each
school in your district.
CRDC Data Mapping Non-iPass School 2
Go back to the top of the screen and select non-iPass School 2- for each school in the district and
complete the information. Use the CRDC Guideline to help you complete the data required.
Click on
to record the data mapping selections on this screen. Be sure to complete each
school in your district.
CRDC Report
Go to DOE ID Manager and select CRDC Report from the menu.
Change the school year to the previous year, ex. 2011-2012 if the current year is 2012-2013.
The cut-off date will appear as defined previously in the Common Screen.
Click on
to start the report process.
Go to My Data>My Reports or click on
at the top of the screen.
The report output contains four CSV files:
Right-click on each file name to save to your local computer. These files can be uploaded directly on the
CRDC portal.
CRDC Setup Copy
Go to DOE ID Manager and click on CRDC Setup Copy.
Each school will have to be copied to the following year by selecting the school at the top on the drop
down menu and then highlighting the corresponding school below. Copy the previous academic year
mapping screens to the following school year, ex. 2011-2012 to 2012-2013:
Click on
function.
for each school selected before moving on to the next school to record the copy