NEW YORK
8-9-10 March, 2014
APPLICATION FORM for AGENTS
COMPANY / AGENCY NAME
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BRANDS REPRESENTED
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BRANDS’ WEBSITES
http://.................................................................................................................................................................................
http://.................................................................................................................................................................................
http://.................................................................................................................................................................................
http://.................................................................................................................................................................................
http://.................................................................................................................................................................................
http://.................................................................................................................................................................................
CONTACT
Contact name 1........................................................................................................................................................................................
E-mail
Tel ...............................................................
Contact name 2........................................................................................................................................................................................
E-mail
Tel ...............................................................
YOUR SPACE
This is a non binding request. The allocated surface area may vary depending on technical and lay out requirements.
➜ Prices include: racks or shelves, table, chairs, wastepaper basket, lighting, signage, online visuals with a link to the website, page in
the show catalogue.
➜ You will not be billed for the corners, they are at the discretion of the organizer, according to the show design.
7’ x 10’ = $3,990
7’ x 14’ = $4,600
7’ x 16’ = $5,720
10’ x 16’ = $6,960
(2,13 x 3,05 meters)
(2,13 x 4,26 meters)
(2,13 x 4,87 meters)
(3,05 x 4,87 meters)
10’ x 20’ = $8,600
10’ x 23’ = $9,890
10’ x 27’ = $11,340
10’ x 30’ = $12,600
(3,05 x 6,10 meters)
(3,05 x 7,01 meters)
(3,05 x 8,22 meters)
(3,05 x 9,14 meters)
7’ x 8’ = $2,940
small accessories only
(2,13 x 2,43 meters)
=...............................$
Payment by credit card: +2.7% on total =...............................$
Additional pages in the show catalogue. $80 X ........... =...............................$
Total amount of invoice =...............................$
Booth size: .......................
... ➜
Playtime NY New York Office - 34 West 33rd street, suite 314, New York, NY 10001
E-mail: [email protected] - Tel: +1 212 563 7301 - Fax: +1 212 947 3471
Playtime Paris Office - 11 rue Jean Macé, 75011 Paris, France
E-mail: [email protected] - Tel: +33 1 43 72 75 37 - Fax: +33 1 43 73 28 42
YOUR DEPOSIT
➜ A mandatory deposit of 50% of the total amount to pay must be sent along with your application. In the event that the application
is rejected by the organizer, the total amount of the deposit will be returned to the applicant immediately.
BILLING INFORMATION
Company name......................................................................................................................................................................
Address ...............................................................................................................................................................................
City............................................... State................................Zip Code....................... Country...............................................
PAYMENT
Payment by check (US bank only) - payable to : Picaflor Inc.; addressed to : Playtime NY
34 West 33rd street, suite314, New York, NY 10001.
Bank wire - No charge to beneficiary.
>Important: Please don’t forget to mention the brand name in the transfer details
Bank name : Chase Bank
Branch Address : 525 Broadway, New York, NY 10012-4411
Routing Number : 021000021 (Domestic)
Swift code : CHASUS33 (International)
Account name : Picaflor Inc
Account number : 000000932767098
Credit card (Visa and Mastercard only)- An extra 2.7% will be added to the invoice.
Visa
Mastercard
Card Number
CVV number
Company zip code.................... Expiration date
Cardholder’s name
Cardholder’s signature
By signing this document, the cardholder irrevocably waves any rights to contest the above mentioned charges authorized by VISA or MASTERCARD
The balance must be paid no later than February 7th, 2014.
ADDITIONAL RENTAL ITEMS
➜ Your booth is fully equiped but you will also have the possibility to order extra furniture. All options will be displayed on your exhibitor’s interface
(codes will be sent out once the registration has been confirmed).
SIGNATURE
I declare I am aware of the PLAYTIME NY general trade show regulations (page 3-4) and that I accept it all without any restrictions.
Title:
Name:
Date:
Signature:
Playtime NY New York Office - 34 West 33rd street, suite 314, New York, NY 10001
E-mail: [email protected] - Tel: +1 212 563 7301 - Fax: +1 212 947 3471
Playtime Paris Office - 11 rue Jean Macé, 75011 Paris, France
E-mail: [email protected] - Tel: +33 1 43 72 75 37 - Fax: +33 1 43 73 28 42
GENERAL TRADE SHOW REGULATIONS
Hereinafter referred to as the “Site”, which term, as may be appropriate to the context, shall also refer to the facility, and any official corporate entity
or operating authority thereof.
The Move-in Period will be August 2nd from 12pm to 8pm and Move-Out Period will be August 5th from 5pm to 8pm. Failure by the Exhibitor to occupy
the assigned Exhibit Space at the end of the Move-In Period, shall result in forfeiture of its rights to such space and Playtime New York may retake
the space and reallocate or reassign the Exhibit Space for such purposes as Playtime New York may deem suitable. Notwithstanding anything herein
to the contrary, Playtime New York reserves the exclusive right to assign exhibit space and booth locations as it shall determine in the best interest
of the Exposition.
1. USE OF EXHIBIT SPACE:
A. All demonstrations, interviews or other activities shall be confined to the Exhibitor’s Exhibit Space and nowhere else at the Exposition. Exhibitor
shall not assign, sublet or apportion the whole or any part of its Exhibit Space to any other company, person or entity without the prior written permission of Playtime New York, and taking such action without benefit of such prior authorization shall be grounds for ejection from the exhibition and
forfeiture of all payments or deposits made.
B. Aisles and passageways shall be kept clear. Exhibitor may take orders and consummate sales, services or merchandise and distribute samples
incident to the Exposition in its Exhibitor Space, but shall not solicit or consummate sales or take orders elsewhere on the Expositions premises.
Furthermore, Exhibitor shall not permit any other exhibitor or other third parties to solicit sales, take orders and consummate sales or services or
merchandises in its Exhibit space. Playtime New York’s determination of whether an item sold or distributed is in violation of the foregoing or is permitted shall be conclusive.
C. Exhibitor shall not use or permit the Exhibit Space to be used:
(i) In conflict with any law, ordinance, rule or regulation of any government authority, or in violation of any licensing requirements thereof:
(ii) In any manner which constitutes waste or nuisance.
(iii) In violation of the rules and regulations of Playtime New York or the Site.
D. The Exhibitor and its representatives shall conduct themselves in a courteous manner and respect the rights of other exhibitors.
E. In all cases, the exhibitor undertakes to present its stand in such a way as to make it as attractive as possible.
F. The exhibitor may not remove any product, merchandise or ornament used to decorate its stand prior to closing time.
2. LABORS AND SERVICES:
Provision to the site and exposition of all services, including but not limited to those concerning waste, waste water, plumbing, electrical and compressed air and certain other services as set forth shall be arranged by exhibitor solely and exclusively with Playtime New York or the Official
Decorator in accordance with and using appropriate personnel authorized under established procedures and/or rules of the site.
3. INDEMNIFICATION:
Exhibitor shall indemnify, hold harmless, and defend Playtime New York, its board of directors, executive committee, officers, agents and employees
from all losses, claims, liability, damage, action, judgment recovered from or asserted against Playtime New York or expense (including, without limitation attorneys’ fees and expense) arising in any way in connection with the use and enjoyment or other participation by the Exhibitor in the
Exposition, including but not limited to any injury to or death of any persons and any loss of damage to property and damages arising out of the use
of patented, trademark or copyrighted materials, garments, equipment, devices, processes or dramatic rights furnished to or used by Exhibitor.
In addition, Exhibitor acknowledges that Playtime New York does not maintain insurance covering Exhibitor’s property and that it is the sole responsibility of Exhibitor to obtain insurance covering such property damage and a business interruption as Exhibitor may require.
Exhibitor agrees to hold harmless Playtime New York and the Site from any and all damages to or destruction, including theft or mysterious disappearance, of any and all equipment owned by or leased to the Exhibitor.
If Playtime New York shall be made a party to any litigation commenced by or against Exhibitor, or relating to this Agreement or to the Exhibit Space,
Exhibitor shall pay all costs and expenses including reasonable attorneys’ fees and court costs incurred by or imposed upon Playtime New York by
virtue of such litigation. The foregoing indemnification shall not be effective if damage or injury results from the sole negligence or willful misconduct of Playtime New York.
4. SELECTION CRITERIA:
A. The exhibitor shall provide the organizer with any information the organizer may request so that it may knowledgeably assess the identity and creative character of the exhibitor seeking admission.
B. In the event that the application is rejected by Playtime New York, the total amount of the 50% deposit shall be returned to the applicant immediately.
C. Companies wishing to take part in Playtime New York are required to fill in the application form provided for this purpose and send it by post to
Playtime New York, 34 West 33rd street, suite 314, New York, NY 10001, USA or to Playtime, 11 rue Jean Macé, 75011 Paris, France. The application
may also be scanned and sent by email at [email protected]. Said application form shall be signed by a person who is a suitably qualified representative of the exhibiting company. Any signed commitment is final.
4. CANCELLATION, INTERRUPTION OR DELAY OF EXPOSITION:
In the event of cancellation, interruption or delay of the Exposition, or interruption of all or part thereof by reason of ordered evacuation of the premises, for any reason whatsoever, Playtime New York shall not be liable to the Exhibitor for partial or total failure to hold the Exposition as scheduled. Refunds may be made to Exhibitor at the sole discretion of Playtime New York. It is further agreed that in the event the Site or any part thereof,
shall be evacuated by reason of fire, strike, picketing, job action, riot, unruly demonstration, bombing, bomb threat or other incident or occurrence,
actual or threatened, whether such evacuation is directed by the Site, local police authorities or otherwise, Exhibitor shall, and does hereby, release
Playtime New York, the Site and all officials, officers, representatives, agents and employees thereof from any and all liability for injury, loss of life,
loss or damage to property or any other loss or damage whatsoever, economic or otherwise, suffered or sustained as a result of such evacuation or
direction to evacuate. Exhibitor, for itself and for its successors and assigns, hereby covenants and agrees, in the event of such evacuation or direction to evacuate to indemnify and save harmless Playtime New York, the Site, their officials, officers agents representatives and employees from any
and all claims that may be asserted by third parties for injury, loss of life, loss or damage to property or any damage or loss of an nature whatsoever
economic or otherwise, suffered or sustained as the result of Exhibitor’s evacuation or direction to evacuate.
5. CONTRACT CANCELLATION:
A 50% deposit is non-refundable. Cancellations afterJune 19th, 2013 require full payment.
6. ELECTRICAL SERVICE:
Electrical Service shall be made available by Playtime New York on the terms and conditions set forth in the Exhibitor’s interface, and shall be subject to rules and regulations of Playtime New York and the Site.
7. PHOTOGRAPHY:
Management reserves the right to photograph the Show, which rights may be granted in whole or in part to third parties and also used in Show marketing. Photographing of specific items in the Display of Exhibitors may be forbidden at their request. No photographs, movies, videotapes or other
recording devices may be used in the exhibit hall without prior written permission of Playtime New York, which shall be displayed upon demand by
any Playtime New York or Security personnel. In the event such permission is granted, the grantee shall be solely responsible for and shall hold
Playtime New York and its officers and directors harmless from, any damage or legal expenses incurred as a result of copyright or other litigation
involving the use of such equipment by the grantee. No booth or exhibit may be photographed, taped or be subject to recording by the grantee without
the prior consent of the booth exhibitor in question. Breach of any of the foregoing, which shall be determined solely by Playtime New York, is a violation of show regulations and a basis for confiscation of the film, tapes or recordings and the barring of the individuals and companies committing
the violation from future participation in the Exhibition.
8. MARKETING:
A.The exhibitor may be included in all Playtime promotional activities and agrees that the organiser may take photographs of the exhibitor’s booth,
for any promotional use by Playtime without compensation to the exhibitor. The organization may use any material (logo, web and catalogue images)
related to the brand for promotional material and press releases during the entire season.
B. All Playtime participants agree to actively communicate their presence to all of their buyers and prospects.
9. CHANGES TO SITE:
Exhibitor shall not: (a) injure, mar or deface the Site or any equipment furnished therein; (b) drill holes or place any nails, hooks, tacks, screws or
any other items into any part of the Site, (c) make any alterations, improvements or changes to the Site, or (d) without the prior written consent of
Playtime New York, paste, nail, tape or otherwise attach to escalators, ceilings, columns or trim of the exterior or interior walls of the Site or any
equipment therein, any bills, signs, floor coverings, self-adhesive stickers, badges or other articles.
10. HAZARDOUS MATERIALS:
No explosives, fuel combustibles or hazardous materials, decorative materials not fire proof nor flame proof or any materials or substances being
deemed hazardous by local Fire Department authorities may be brought into the Site.
11. NO REPRESENTATION BY PLAYTIME NEW YORK:
Except as expressly provided for herein, Playtime New York has not made and does not make any express or implied representations or warranties
of any kind, including without limitation, any representation or warranty as to the size, configuration or fitness of the Site for any purpose.
Furthermore, Exhibitor’s rights and authority hereunder are subject to the terms and rules of the Site, and the Exhibitor shall not in any event be
entitled to, and Playtime New York shall not be liable for, indirect or consequential damages of any nature, including but without limited to, loss of
profit or promotional expense, injury to reputation or loss of customers.
12. SPECIAL RESTRICTIONS:
Exhibitor may install machinery and equipment, including but not limited to amplifying, audio-visual or manufacturing equipment, for use in or as
part of its booth display only with prior written approval of Playtime New York and the Site.
13. ARBITRATION:
Any dispute arising out of or in any way relating to this Agreement shall be settled by arbitration in New York City in accordance with the rules of the
American Arbitration Association before (3) arbitrators. The arbitrators shall have no power to alter or modify the express provisions of this
Agreement or to make any awards by which any such alteration or modification is effected. Exhibitor consents to the jurisdiction of the Supreme Court
of the State of New York and the United States District Court for the Southern District of New York and the United States District Court for the
Southern District of New York for all purposes in connection with arbitration including the entry of judgment on any award and further consent that
any process or notice of motion or any other papers in connection with arbitration including the entry of judgment on any award and further consent
that any process or notice of motion or any other papers in connection therewith may be served by Certified or Registered Mail or personal service
provided a reasonable time for appearance is allowed. Any provisional remedy which, but for this Agreement to arbitrate disputes, would be available at law, shall be available to the parties hereto pending arbitration, and Exhibitor hereby consents to the jurisdiction of the Supreme Court of New
York for such purposes.
14. COMPLIANCE WITH LAWS, RULES AND REGULATIONS:
Exhibitor shall comply with (i) all applicable laws, rules and license requirements of any governmental bureau or authority having jurisdiction over
the Exposition premises, including but not limited to, those pertaining to equal opportunity employment, and (ii) all rules and regulations of the relevant Board of Fire Underwriters, or similar bodies and with the rules and regulations of Playtime New York and the Site.
15. NO WAIVER:
The failure to insist upon the strict performance of any portion of this Agreement shall not constitute a waiver of any of Playtime New York’s rights
hereunder. No provision of this Agreement shall be deemed to have been waived by Playtime New York unless such waiver shall be in writing signed
by an authorized Playtime New York official.
16. MISCELLANEOUS:
A. If more than one party is the Exhibitor, each such part shall be liable, jointly and severally, for Exhibitor’s obligations herein.
B. This Agreement shall be construed in accordance with the laws of the State of New York.
C.This Agreement shall bind and inure to the benefit of Playtime New York and Exhibitor and their respective successors and permitted assigns.
D. If Exhibitor is found to be in violation of any of the rules and regulations regarding the Exhibition, (whether set out in the Agreement or in the
Exhibitor manual for the Exposition) or in violation of any of the terms provided for in this Agreement, then in the sole determination of Playtime New
York said Exhibitor shall immediately cease and desist from such action and further, Playtime New York shall have the right to remove the Exhibitor
from the Exhibit Space as it deems necessary.
17. ENTIRE AGREEMENT:
This Agreement, including any addendum, constitutes the entire Agreement between parties respecting the subject matter hereof. This Agreement
may not be extended, renewed, terminated or modified, except in writing signed by the parties.