Future Apprenticeships Webinar:
Register of Apprenticeship Training Providers Response best practice
3 November 2016 10.30 am – 11.30 am
Commissioned and funded by ETF. Delivered by AELP and partners.
Future Apprenticeships Webinar:
Register of Apprenticeship Training Providers Response best practice
3 November 2016 10.30 am – 11.30 am
Webinar Chair: Mike Cox, Operations Director, AELP
Facilitator: Samantha Rye, Head of Programme
Implementation – Providers, Skills Funding Agency
The Register
of Apprenticeship
Training Providers
October 2016
Content
•
•
•
•
purpose
application routes
interested in applying
application process
• next steps and timeline.
Purpose
Entry route for
organisations that want to
deliver apprenticeship
training
Provide assurance to
employers and government
Register of
Apprenticeship
Training
Providers
Allow employers who wish
to deliver training to their
own employees to do so
Sets a high bar for providers
to meet if they want to
deliver apprenticeship
training
Application routes
There are three application routes to facilitate delivery
of apprenticeship training. You can only apply for
one route
Main Application
Route
Employer
Provider Route
Apply for one route only
Supporting Route
Main application route
The main application route is for organisations that:
• want to directly deliver any value of apprenticeship training
• want to be eligible for selection through the digital
apprenticeship service
• are a levied employer and want to train staff in their own
supply chain or apprentices in other organisations
• have the capacity and capability to deliver most of the
frameworks and standards that they offer
• want to participate in the SFA procurement for delivery of
apprenticeship training to employers that will not have a digital
account to pay for apprenticeship training
Employer provider route
The employer provider route is for levy paying employers that:
• want to provide training to their own staff
• want to act as a subcontractor to their appointed main provider,
delivering training to their own staff.
Organisations that apply to this route cannot:
• deliver apprenticeship training to other organisations, including their
supply chain.
If you plan to deliver less than £100k as a subcontractor then you are
not required to apply.
Supporting route
The supporting route is for organisations that:
• want to deliver as a subcontractor only
• are new to the apprenticeship market
• do not have the capacity to be a main provider.
Organisations that apply to this route cannot:
• deliver more than £500,000 of training per year
• deliver apprenticeship training directly to employers.
If you plan to deliver less than £100k as a subcontractor then you
are not required to apply.
Interested in applying?
• will you be delivering apprenticeship training?
• have you been trading as a business for at least three months?
• have you been awarded an Ofsted grade 4 for your
‘effectiveness of apprenticeship provision’ within the last three
years?
• have you been awarded an Ofsted grade 4 for your ‘overall
effectiveness’ within the last three years?
• have you completed the financial health self assessment and
scored at least a satisfactory?
Interested in applying?
• Familiarise yourself with the Joining the Register of
Apprenticeship Training Providers – application instructions to
learn more about our requirements
• registrations you need to undertake – UKRLP and Bravo
• on-line application route
Application overview
Register with UKRLP
To obtain a UKPRN to include on your application.
Register with ICO
Register with information commissioners Office (ICO) for
education and training.
Register for an account on the bravo e-tendering portal
Read the registration guidance on our website.
Complete your application
Read Joining the Register of Apprenticeship Training Providers
– application instructions to help you.
Ensure you sense check your application and upload the right
information.
Application
Due diligence:
• we capture and verify your organisation details
• you self declare against our mandatory and discretionary
exclusion criteria
• compliance questions.
Application
Financial health:
• upload a self-assessment toolkit
• some organisations exempt from submitting financial
statements
• most organisations must populate the toolkit with their
latest financial information and upload their latest financial
statements
• organisations graded as satisfactory, good or outstanding will
pass our financial health assessment.
Application
Capacity and capability to deliver that you should
consider:
• how you will ensure safeguarding of apprentices
• the PREVENT strategy
• how equality and diversity is built into your processes and
policies
• details of your apprenticeship training offer including the
expertise of your staff and ability to meet the needs of an
apprentice.
Common mistakes when
making an application
Not reading our Joining the Register of Apprenticeship Training
Providers – application instructions.
Failing to upload financial statements if not exempt.
Not proof reading an application.
Not fully answering questions that require a written answer.
Not allowing enough time to complete an application.
Next steps
Be mindful of the deadline.
Sense check your application.
Check contact details on the e-tendering portal.
Digital apprenticeship
service
• Main apprenticeship route:• the course directory portal
• review your information
• visible to employers on the course directory portal.
Timeline
Open for
Applications
SFA Evaluates
Applications
25 October 2016
October
Publication of
RoATP
March 2017
Nov - Feb
November December January
February
March
April
May
June
July
July
25 November 2016
Close for
Applications
Launch of RoATP
May 2017
March 2017
Feedback to
Applicants
Delivery can
begin
Further information
• Register of apprenticeship training providers webpage
https://www.gov.uk/government/collections/register-ofapprenticeship-training-providers
• Joining the Register of Apprenticeship Training Providers –
application instructions
• financial health self-assessment toolkit
• guidance to access the e-tendering portal and application
questions
• information on the procurement is available on contracts
finder
Invitation to tender
Apprenticeship training delivery for employers
not using the digital account
October 2016
Content
•
•
•
•
background
objective
process overview
specification questionnaire and funding/volume
• what you must not do and common mistakes
• timeline
• next steps
Background
• The way government funds apprenticeships in England is changing
• ITT is for delivery of apprenticeship training to employers that will not
be using the digital apprenticeship service digital account
• Public Contracts Regulations 2015 - light-touch regime
• Those successful in the ITT will be awarded a contract for services
with the SFA
• Procurement is for new apprenticeship starts only, from May 2017
Objective
This procurement will support government ambition to:
•
•
•
•
Increase the number of apprenticeships
Supply quality training that modern economy needs
Have coverage across sectors, levels and England
Offer a wide range of apprenticeship standards, and
frameworks that have not yet been replaced
It is important that those successful are able to, and willing
to, flexibly meet the evolving needs of smaller employers.
Procurement process overview
If you are interested in taking part in the procurement you must:
• Complete PQQ 28910 – Main Route (RoATP)
• Read the specification for this procurement
• Fully complete and submit the invitation to tender for the
procurement
• specification questionnaire
• funding and volumes spreadsheet
• Complete all the above by 5.00pm on 25 November 2016
Specification questionnaire
What applicants will need to demonstrate/consider:
1. Readiness to deliver from the contract
commencement date
2. Track record
3. Management, reporting and quality assurance
4. Engaging with and meeting the needs of employers
5. Delivery of wider apprenticeship training support for
employers and their apprentices
6. A comprehensive plan for the delivery of the Service
Evaluation of specification
questionnaire
Fully meets
requirements
Meets most
requirements
Partially
meets
requirements
Fails to meet
requirements
/ no answer
provided
100
75
40
0
Evaluation criteria table
Criteria
Readiness to deliver
Track record of delivering the
Service
Management, reporting and
quality assurance
Engaging with and meeting the
needs of employers
Delivery of wider apprenticeship
training support for employers
and their apprentices
Delivery plan
Related
question
Maximum Minimum
available acceptable
score
score
1
100
75
2
100
75
3
100
40
4
100
40
5
100
40
6
100
40
Funding and volumes
This is an Excel spreadsheet where we ask for:
• Number of apprenticeship starts you will offer
• Estimated delivery costs
• Estimated additional costs
• Sector subject areas and levels
• Regions you plan to deliver in
Funding and volumes
To help you complete the spreadsheet you should
consider the following:
• Guidance tab in the spreadsheet
• Document: Apprenticeship funding in England from
May 2017
https://www.gov.uk/government/publications/apprenti
ceship-funding-from-may-2017
What applicants must not do
• Seek help, assistance or opinions from SFA or DfE staff
on the procurement process, outside of the support
provided on the e-tendering portal message board
• Submit a partially completed ITT
• Leave any queries to the last minute
• Attempt to submit the ITT after the deadline
Common mistakes made
• Not reading the specification
• Failing to upload all requested documentation
• Not addressing all areas in the specification questionnaire
• Applications are not proof read
• Leaving your application to the last minute
Contracts
• Minimum initial contract award is £100,000
• Maximum initial contract award is £5,000,000
• We will not award more than 100% of your turnover
• Organisations without financial track record have
further limits in place
Procurement timeline
Activity
Publication of ITT
Applicant briefing by narrated presentation
Last day to send clarification messages on the
e-tendering portal
PQQ 28910: Main Route - Register of
Apprenticeship Training Providers closes
ITT 30190 : Apprenticeship training delivery for
employers not using the digital account closes
Notification of tender results
Deadline
25 October 2016
From 25 October 2016
5pm on 23 November
2016
5pm on 25 November
2016
5pm on 25 November
2016
14 March 2017
Day 1 of mandatory standstill period
14 March 2017
Day 10 of mandatory standstill period
24 March 2017
Contracts issued from
31 March 2017
Delivery commences
01 May 2017
Next steps
Contracts finder
https://www.contractsfinder.service.gov.uk/Notice/f771c6f9de91-4f5d-bf83-1fbf3d401e61
Bravo e-tendering portal guidance
https://www.gov.uk/government/uploads/system/uploads/attach
ment_data/file/562651/RoATP_Etendering_portal_guidance_October_2016.pdf
Ensure you have read the requirements and if you
have any queries please use the Bravo message board
and you will receive a response within 72 hours.
Future Apprenticeships
Staff Support
Programme
www.futureapprenticeships.org.uk
Future Apprenticeships Webinars
8 Nov
Apprenticeship Funding May 2017 onwards
Sarah Stear, SFA
Jan 17 Governance Apprenticeships Reforms
Sue Pember, Holex
Feb 14 Governance Apprenticeships Reforms
Sue Pember, Holex