DO YOU APPROVE
OF APPROVAL
PLANS?
PROOF OF CONCEPT IN COLLEGE/UNIVERSITY
LIBRARY PARTNERSHIP ENVIRONMENT
by
Gohar Ashoughian & Alexander Eykelhof
Background
 Guelph-Humber
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A unique educational
partnership in Ontario
joint venture between
Background 2
 Integrated approach to post-secondary
education
 Students get the theoretical aspects of
their field of study from U of Guelph
 They get the practical application of their
research from Humber College
 Best of both worlds – a degree and a
diploma
Background 3 - Convergence
 The University of Guelph-Humber - natural
response to the call for closer alliance between
two distinct academic cultures.
 The Best Of Both Worlds – University of Guelph
Humber
“A timely and innovative option in postsecondary education, the University of GuelphHumber builds on the combined strengths and
traditions of the University of Guelph and
Humber College — two of Ontario's leading
educational institutions.”
Background 4 - GH Advantage
 Single admissions process (university
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requirements)
Programs developed from scratch specifically
for Guelph-Humber students
A recognized honours degree from University of
Guelph
A recognized diploma from Humber College
ITAL
Both credentials achieved in 4 years of study
Small Class Sizes
Background 5 - GH Programs
Business
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Marketing
Finance
International
Not-for-profit
Entrepreneurship
Accounting
Computing
Early Childhood Studies
Family and Community Social
Services
Justice Studies
Media Studies
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Journalism
Public relations
Image arts
BAA Justice Studies
Psychology
Kinesiology (new in ’08)
The Library Services
 Provided Jointly by University of Guelph Library and
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Humber Library +TUG Partners
access to about 4.3M book volumes across TUG;
over 13,000 e-journal titles in partnership with UofG
Aligned with Learning Outcomes
Active Participant in Curriculum Development
Process
Academic Liaison
Digital Library
Research Support
Information Literacy and Library Learning Curriculum
Development
Support for E-Learning
GH Library Staff
Liaison Librarians
Caroline Stewart (Guelph-Humber) - Justice, Business &
Electives
Dalia Smith (Guelph-Humber) - Early Childhood studies,
Family and Community Social Services, and Psychology
Mark Bryant (Humber) - Media Studies
Lisa DiBarbora (Humber) – Computing
Library Technicians
Dijana Kladnjakovic
Roland Vila
Denise Rooney
GH Library Acq. Budget Structure
PROVIDER OF SERVICE
SERVICES PROVIDED
% of Acquisitions Budget
Assigned to Service
Provider
TOTAL
GUELPH-HUMBER
Discretionary spending on unique
Guelph-Humber materials, or
consortial subscriptions
15%
GH Total
15%
HUMBER COLLEGE ITAL
Monograph purchasing and processing
Print periodicals and electronic
resources
45%
1%
Humber Total
46%
UNIVERSITY OF GUELPH
Document delivery and interlibrary loan
services (Expenditures will be
tracked based on actual
transactions)
E-journals and other electronic
resources
U of G Total
TOTAL
1%
38%
39%
100%
Monograph Fund Allocation
ALLOCATION FORMULA FOR MONOGRAPHS
Interdisciplinary Acquisitions/Electives
20%
Funds allocated equally among all program areas
10%
Funds allocated based on enrolment
35%
Funds allocated based on circulation transactions/usage
35%
TOTAL
100%
The Challenge
 How do we efficiently build the library
collection, finding the right material and
getting it shelf-ready in an acceptable
time line?
Solution
 Blackwell’s Collection Manager tool for
identifying the right material
 Bibliocentre for cataloguing and
processing
Solution continued…
 Bibliocentre is a major provider of
monographic materials for all Ontario
Colleges of Applied Art and Technology
 Blackwell’s is a major supplier of
academic literature supplying the college
and university market with an enhance
ability to identify curriculum content
Solution continued…
 In the Fall of 2003 Guelph-Humber
library services initiated and developed
an e-Approval Pilot Project in
collaboration with Blackwell’s Book
Services and the Bibliocentre
Results
 Extremely successful!
 Streamlined the acquisition process for
monographs
 Full production – October, 2004
Results continued…
 higher level of efficiency, especially during the
peak ordering periods
 Capitalizes on robust functionality of Collection
Manager, Blackwell's powerful web-based
collection development and acquisitions tool,
 and Bibliocentre’s well-organized processes for
cataloguing and item processing.
Workflow
Workflow 2
 Create a subject profile with Blackwell
 collection profiles for Guelph-Humber
academic programs developed in close
co-operation with GH faculty
 Selectors receive eNotes electronic
reports indicating new publications
Workflow 3
 Selector is notified by e-mail with a link
to the Collection Manager when a report
about new items in a specific subject
area becomes available in the system
Workflow 4
 Selector has a choice…
Order the entire eNotes report
or
Order the titles in the report selectively
Workflow 5
 Selector completes requests directly in
Collection Manager
 Library Technician orders selector requests
directly in Collection Manager
 Orders are fulfilled by Blackwell’s
 Blackwell’s sends order directly to Bibliocentre
for cataloguing and processing (barcode,
tattletape, label, etc)
Workflow 6
 GH exports the order records from Blackwell’s
Collection Manager to FTP site accessible by
Bibliocentre staff and delivers a list of expected
materials to Bibliocentre
 Bibliocentre confirms and processes the
material as it arrives but also…
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Handles payment and billing
Handles claims
Does the quality control
Bibliocentre in brief
 Established by the Government of Ontario in 1968
 Unique cost saving enterprise that saves colleges money,
staffing, computing resources, space, planning services,
and provides leadership in information provision
 Serves all Colleges in Ontario, some Universities,
Canadian Colleges, and other customers
Bibliocentre Mandate
 Support libraries & learning resource
centres with the technological &
bibliographic infrastructure to provide
their communities with access to content
and to meet learner needs in the digital
environment
Bibliocentre and GH
 Worked with GH to fine-tune bibliographic quality
standard to meet specific GH needs
 Material handling:
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Receiving (including quality control)
Cataloguing
Physical Processing (binding, call number, tattletape)
Shipping
 Material delivered to GH shelf-ready
Collaborative Collection
Development 1
 Purpose is to enhance the joint collection
 Begun in 2005 - ongoing with multiple phases
 Building the breadth of the interdisciplinary
monograph collection in support of elective
courses was the main goal of Phase I
 Supports elective courses at both the University
of Guelph-Humber and the Applied Degree
Programs at Humber College
Collaborative Collection
Development subject areas:
 Art,
 Popular Culture,
 Astronomy,
 Psychology,
 Canadian Studies,
 Science,
 Film,
 Sociology,
 Ethics,
 Sociology of
 Ethics and Moral Theory,
Consumption,
 Social Aspects of
Technology,
 Statistics, and
 Urban Studies
 Philosophy,
 Political Science,
Collaborative Collection
Development 2
 Humber library staff helped with the
collection development
 Librarians at both institutions trained on
the Blackwell Collection Manager
 Huge benefit to both parent institutions
Collaborative Collection
Development – Phase 2
 Develop Collections for overlapping
program areas
 These include:
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Business,
Media,
Early Childhood Services,
Family and Community Social Services,
Justice Studies
 Very successful development!
Collaborative Collection
Development – Phase 2
 Program areas at Humber that would
benefit were identified
 Each librarian at Humber and GuelphHumber was assigned a program area to
collect for
 This approach produced great
efficiencies in overall collection
development
 Capitalized on librarians’ subject
expertise
From Collaborative Collection
Development to Collaborative
Academic Liaison Model
 Collaborative Collection Development
led to exploration of collaborative
academic liaison services.
 Fuller engagement of Guelph-Humber
and Humber Librarians with Faculty at
Humber and Guelph-Humber
 Examples of Collaboration: Business
and Media Studies
The Collection Manager
 And now for a quick demo of the
Blackwell Collection Manager…
http://cm.blackwell.com/
Thank You!
Questions?
Gohar Ashoughian
Associate University Librarian
University of Regina
[email protected]
Alexander Eykelhof
Director, Information Technology
Ontario Colleges Bibliocentre
[email protected]