Orientation and
Summer Institutes
Implementer’s Forum
October 2005
Susan Barrett
PBIS Maryland
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What are the coordination and coaching structures in
place?
How do we create process/structure that will increase
the success of initial start-up?
What are the critical features that need to be in place
before team training?
How will the teams access support and technical
assistance?
How will teams share/network /have access to
reinforcement?
How will your district build training capacity?
How will your team meet the new demands each year?
Preparing Teams
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Commitment
-State-District-Administration-School Staff
Scouting/Awareness Presentations
(Spring Forum)
-date set in advance
-invite from superintendent
-Expectations defined
-application
- Planning Phase
Spring Forum
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Purpose: Recruitment
Date: March (set one year in
advance)
Participants:
Administrators from interested schools,
 Potential coaches
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School presentations
Planning Phase I Begins
Planning Phase I (March-July) (Year 1)
Task
Completion date
Establish 80% staff commitment
May 1
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Identify team members and team
leader
June 1
Allocate $500-$1000 for PBIS in school
budget
June 1
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Complete PBIS Staff Survey
June 1 (please bring completed summary to July
Institute)
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Complete school profile
June 1 (please bring completed copy to Institute)
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Schedule at least 2 full day Aug team
meetings for team planning
June 1
ID behavior support coach (appointed
by LSS)
June 1
Revise/Update Office Referral Form
June 1
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PBIS
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State Team Visit, SET
Entire team attends MD Institute 2002
June 30
July 15 & 16
Organizing
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Establish Meeting Cycle
Small or Large Group?
Planning Phase Structure
Division of Labor-Planning Committee (secure
site, agenda, invites)
Agenda and Seating Arrangements
Training Day
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Registration
Handouts
Evaluation
Opening Remarks-Key Leaders
Pictures-Marketing
Poster Session
Exemplar presentation
Action Planning
July Institute
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Trainers: George and Teri
Day 1: Coaches
Day 2&3: New Team Training
Day 4&5: Returning Team Training
Exemplar Exhibits
Reception
 Raffles
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Planning Phase II Begins
Planning Phase II
July 16-September 1
Task
Completion Date
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September 1, submit to
coach (teams will have
Complete Annual Action Plan
time to work on action
planning during training)
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Complete PBIS Team Implementation Checklist
September 1, submit to
coach
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Complete PBIS Team Implementation Checklist Action Plan
September 1
 Conduct at least 2 full day team meetings in August.
The following critical features should be finalized and presented to staff before
the start of school: ( refer to the PBIS Team Implementation checklist)
 Identify 3-5 positively stated rules/expectations
 Design rules matrix
 Design lesson plans for teaching behavioral expectations in all settings
 Design teacher expectations for all settings
 Design system for positively rewarding students and staff.
September 1
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Present Overview of PBIS to school staff
September 16
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Present results of PBIS staff survey
September 16
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Provide coach with:
Updated roster of team members
Team meeting schedule
September 1
Planning Phase III
September – January
Year 1
Task
Completion Date
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Collect discipline data (office referrals) by :
 Problem Behavior
 Time
 Location
 Student
 Frequency(# of Referrals per day per month)
Ongoing
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PBIS Team meets monthly , administrator is present, established meeting
time, team uses data to make decisions
Ongoing
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PBIS team reports feedback to staff (data generated reports and PBIS
updates are given regularly during staff meetings, newsletters, other mtg
Ongoing
 Complete Documentation:
(refer to Maryland Matrix )
Form A Team Implementation Checklist
o Form B On-going monitoring checklist
o Committee/Workgroup Review
o Annual Action Plan
Ongoing
Due monthly to coach
Due monthly to coach
Annual Oct 1
Annual Oct 1
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Team Leader to attend Regional/Local PBIS Meeting
Schedule meeting with Local PBIS Coordinator/Coach Facilitator
Schedule a SET (School-wide Evaluation Tool)
Fall and Spring
Fall and Spring
Optional
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Establish regular contact with Behavior support coach ( site visits should be
scheduled monthly, phone or email contact should be made weekly)
Ongoing
Fidelity
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What tools ? TIC, Self Assessment, SET
Who will track?
How will teams use the data?
Coaching
Sustaining/ Outcomes
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Returning Team Training
Exemplar Program
Progress Reports
Coaching
Regional Meetings
Needs Assessment
Targeted/Intensive-Local
Cost/Benefit