Construction Assessment Hearing
May 23, 2001
Shawnee Middle School Cafeteria
1
Overview of Tonight’s
Meeting:
I.
II.
III.
IV.
V.
VI.
VII.
Review the objective of tonight’s
meeting.
Review the history of the project.
Review the proposed sewer layout.
Review the statutory procedures.
Review the project cost and
financing.
Review the tentative schedule.
Questions and answers.
2
I. Meeting Objective
A. This meeting will provide for public participation
on the consideration of the construction
assessments for the Oakview Subdivision Area.
This project consists of providing sanitary sewer
service to the Oakview Subdivision Area,
Zurmehly Road, Wapak Road, and Nancy Sue
Drive.
Discussion items will include cost of sewer lines
and locations, tentative cost for
construction and schedules.
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II. Project History
April , 1999
Allen County Health Department completes evaluations
of 13 on lot home systems.
April 27, 1999
Water test samples were collected from ditches.
June 10, 1999
Second set of water test samples were collected from
ditches. Testing Table
August, 1999
November 17, 1999
Letters were mailed by Allen County Health Department to
homeowners of the Oakview Subdivision explaining
pollution problem in the ditches.
Ohio Environmental Protection Agency (OEPA)
contacted the Board of County Commissioners and
informed the board to submit a Permit To Install (PTI)
within six month outlining the sewerage improvements
necessary to alleviate the pollution problem in the Oakview
Subdivision.
4
II. Project History (continued)
December 7, 1999
Informational Meeting is held to explain the details of the project.
December 15, 2000
OEPA issued Draft Orders to sewer the project area. Consent Orders
February 24, 2000
Detailed Planning Hearing was held to discuss and explain the
project.
May 23, 2001
Construction Assessment Hearing.
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III. Proposed Oakview Subdivision Sewer Layout
Existing Pump Station Site
Proposed Pump Station Site
Proposed Force Main
Proposed Sewer
Proposed Party Boundary
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IV. Proposed Sewer Layout (Cont.)
Zurmehly Rd.
15” Sanitary Sewer
12” Sanitary Sewer
N
Amanda Lakes #3
Subdivision
Existing
Pump
Station
Zurmehly Rd.
7
IV. Proposed Sewer Layout (Cont.)
Zurmehly Rd.
12” Sanitary Sewer
N
Zurmehly Rd.
8
Zurmehly Rd.
IV. Proposed Sewer
Layout (Cont.)
Nancy Sue Dr.
12” Sanitary Sewer
8” Sanitary Sewer
N
9
5277
N
3245
3270
3257
IV. Proposed Sewer
Layout (Cont.)
S.R. 501
3275
3278
3297
3306
3319
3345
3360
3363
3385
12” Sanitary Sewer
4” Force Main
3397
3368
3450
3425
3475
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IV. Proposed Sewer Layout (Cont.)
Fort Amanda Rd.
8” Sanitary Sewer
N
11
N
IV. Proposed Sewer
Layout (Cont.)
Fairgreen Dr.
8” Sanitary Sewer
12
Maple Dr.
1337
IV. Proposed Sewer
Layout (Cont.)
Fairgreen Dr.
8” Sanitary Sewer
1355
1352
1368
1369
1376
1387
3899
N
13
N
5653
IV. Proposed
Sewer Layout
(Cont.)
Forest Dr.
5567
1226
5595
1239
1244
1251
8” Sanitary Sewer
1254
1261
1260
1265
1268
1271
1276
Parkway St.
1283
1284
1295
14
1308
1307
1316
N
1321
1322
IV. Proposed Sewer
Layout (Cont.)
Forest Dr.
1323
3850
Maple Dr.
1345
3853
8” Sanitary Sewer
Lift Station
1365
1360
4” Force Main
1370
1385
1380
1391
15
N
1201
IV. Proposed
Sewer Layout
(Cont.)
Wayside Drive
1207
5529
8” Sanitary Sewer
1215
1216
1231
1228
1258
1259
1266
1267
3826
1271
Parkway St.
3285
16
IV. Proposed Sewer Layout (Cont.)
Parkway St.
8” Sanitary Sewer
1271
3826
1271
Parkway Street
1283
3825
N
17
IV. Proposed Sewer Layout (Cont.)
Maple Drive
8” Sanitary Sewer
N
3850
1313
Maple Drive
1337
3853
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IV. Proposed Sewer Layout (Cont.)
Forest Drive
8” Sanitary Sewer
1376
1385
1387
Forest Drive
1380
3889
3863
N
1391
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IV. Proposed Sewer Layout (Cont.)
Force Main Location
4” Force Main
8” Sanitary Sewer
Lift Station
12” Sanitary Sewer
3278
3306
1365
N
3364
3360
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V. Statutory Procedure
A.
Conduct Detailed Planning Assessment (DPA) Hearing.
B.
C.
Legislation approving DPA.
Complete construction plans.
D.
Finalize DPA costs, and mail billings to property owners.
E.
Conduct a Construction Assessment Hearing.
F.
Five day wait for written objections.
G.
Respond to all written objections.
H.
Ten day wait for filing of all appeals to Probate Court.
I.
J.
Settle all appeals.
Proceed to the construction of the project.
K.
L.
M.
N.
Complete construction of the project.
Finalize cost of construction and mail billings to property owners.
Notify property owners to connect to project.
Certify assessments to the tax duplicate of the property owners.
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VI. Cost to Property Owners and Financing
1.
Estimated Detailed Planning Assessment (DPA)
DPA – 5 year Assessment with interest:
Engineering
Soils
Miscellaneous Expense
Advertising
Note Interest
Estimated
$71,400.00
8,100.00
3,975.00
1,000.00
5,400.00
Final
$69,300.00
$ 9,152.75
$
0.00
$ 674.62
$ 7,620.00
Total DPA Cost
$89,875.00
$86,747.37
Estimated DPA = $89,875.00/136 households = $660.85
Final DPA to be billed to each property owner:
$86,747.37 / 137 households = $633.20
Note ~ Assessment may be paid in cash or placed on taxes for five years with
interest.
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Cost to Property Owners and Financing (cont.)
2.
Estimated Construction Assessment (CA)
CA – 20 year Assessment with interest:
Engineering (Administrative, Bidding, and Soils)
Construction
Legal
Note & Bond Issuance Fees
Advertising
Permits
Interest on Notes
Easement Acquisition
Contingency
Total
$120,000.00
$1,145,000.00
$10,000.00
$10,000.00
$1,000.00
$10,000.00
$90,000.00
$5,000.00
$110,000.00
$1,501,000.00
Total Estimated CA
Principal Estimated CA:
CA = $1,501,000.00 / 137 households = $10,956.21
Note ~ Assessment may be paid in cash or placed on taxes for twenty years with
interest.
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Cost to Property Owners and Financing (cont.)
3.
Miscellaneous Non-Assessed Cost to Property Owners
a.) Abandonment of existing private sewage system/tank and installation
of sanitary sewer lateral to the project. Approximate cost - $700.00
to $1,000.00.
b.) Once a property has connected to the project he or she will receive a
quarterly sewer bill to pay for operation, maintenance and future
major capital expenditures for the sewer district.
The Breakdown of the County Sewer Billing is as follows:
Month’s Billed
Billing Date
Due Date
Cost
Jan-Feb-Mar
May
June
$75.00
Apr-May-June
Aug
Sept
$75.00
July-Aug-Sept
Nov
Dec
$75.00
Oct-Nov-Dec
Feb
March
$75.00
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Cost to Property Owners and Financing (cont.)
4.
Project Financing:
Half Year Additional Tax Payments:
Construction Project Cost = $1,501,000.00
$525,000 funded by 0% Issue 2, 20 year loan
$976,000 funded by 5%, 20 year General Obligation Bonds
Additional Half Year Tax Payment without 0% Issue 2 Loan = $440 per half year.
Additional Half Year Tax Payment with 0% Issue 2 Loan = $380 per half year.
Total Estimated Annual Cost = Amortized CA + Annualized Sewer Billing
= $760.00 + $300.00
= $1,060.00 per year or $88.33 per month
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VI. Tentative Schedule
Informational Meeting
DPA Hearing
CA Hearing
Begin Construction
Complete Construction
Assessment Billing
Tax Certification
12/17/1999
2/24/2000
5/23/2001
8/15/2001
2/15/2002
4/15/2002
10/1/2002
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Intermission
Before beginning the question
and answer portion of the
program, we would like to take a
5 minute intermission to allow
everyone to use the restrooms,
stretch, or leave if you have no
questions or concerns pertaining
to the project.
Thank you.
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VII. Questions & Answers
Note: Please State Your Name and
Address, for the record, before
asking your question.
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