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Space Request Form for AACC Library/AACC Gallery
Rental Fee: Full day/weekend $300.00, Half day $150.00 and Hourly $50.00. The AACC Director reserves the right to
adjust/waive fees for student organizations, department units and AACC community partners
RENTAL SPACE: Library (Capacity: Seating 25 / Standing 35)
 Fee Waiver

Fee Adjustment:
Gallery (Capacity: Seating 35 / Standing 50)
 Fee Cost:
*Application Date:
*Name of Organization:
*You are a: 
UIC Undergrad Org
UIC Department Unit
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UIC Graduate Org
UIC Alumni Organization
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AACC Community Partner
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Other
*Person Responsible
*Alternate Contact:
*Person Responsible Email:
*Alternate Contact Email:
*Person Responsible Phone :
*Alternate Phone:
* Event Description: (be specific, e.g. public event or meeting; speaker and presentation topic):
*Equipment Required:
Date(s)

Yes
Pre Event Set Up
No
(See back of sheet for listing)
Time Event Begins Time Event Ends Post Event Clean Up
Estimated Attendees
What percentage of the attendees will be UIC affiliated?
What percentage of the attendees will be non-UIC affiliated?
%
_%
Will food or beverages be served?
Yes, No
(If catering is being used, organization must arrange set up and pick up and will be responsible for cleanup and proper
disposal of food, trash/waste. See policy #7 on next page)
Will the event be advertised? No
Yes, On Campus
Yes, Off Campus
(If yes, any event held at the AACC MUST state that it is accessible to all participants. See policy #11 on next page.
Make sure to provide the AACC with advertisement copy. Any flyers posted for the event in the spaces of the AACC
must be removed by the hosts at the end of the event.)
Equipment Offered by the AACC:
Please indicate what items are required for event/meeting:
 Television with remote
 Computer access / wireless internet
 HDMI adapters (Mac and PC)
 Extension Cords
 Extra Chairs (please indicate how many extra will be needed)
 Audio/Video (specify)
 Other
*
*It is recommended that student organizations coordinate A/V in advance with AACC staff additional coordination may be
obtained through the Learning Environments & Technology Services (LETS) Department and/or the University library
(classrooms.uic.edu). Fees may apply.
By signing below you agree to follow all the procedures stated in this document and to follow all policies.
Failure to do so will result in the AACC denying any future space requests.
Signature of person responsible for the event:
X
Date
Please complete this form and return to the AACC Offices via email, fax or in person.
African American Cultural Center (AACC)
830 South Halsted St. - 209 Addams Hall (AH) - Chicago, IL 60607-7030
Phone: (312) 996-9549 - Fax: (312) 413-7639
Office Hours: Mon-Fri 9am-5pm ~ Email: [email protected]
Room Set up
The AACC Library (Rm 200) contains: 4 round tables, 1 rectangular table, 25 chairs (approximately), 1 side table, 1 wallmounted flat-screen television, 2 computers, 1 microwave, and exhibit artifacts - additional chairs can be requested.
 Library is typically in a default set-up prior to event and must be returned to default setup after event.
 Default set-up (except television, computers,& exhibition artifacts) can be rearranged.
The AACC Gallery (Rm 207) contains: 6 rectangular tables, 20 chairs with arms, 1 armchair, 1 side table, 2 display
cases, 1 computer, 1 wall-mounted flat screen television, exhibition artifacts – additional chairs can be requested.
 Gallery is typically set in a default set-up prior to events and must be returned to default setup after event.
 Default set-up items (6 tables, 24 chairs, and 1 side table) ONLY can be rearranged
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WHO IS ELIGIBLE TO RENT THE SPACE
1. UIC departments, units, faculty, staff, registered student organizations or AACC community partners. (defined
as organizations that actively collaborate on projects with the AACC).
2. Student organizations MUST be registered with UIC Campus Programs; newly formed student organizations may
utilize the space with the permission of the Director.
3. Registered student organizations that reserve space in the African-American Cultural Center twice within a
semester agree to participate in at least 1 AACC exhibit based program per semester and at least 1 AACC public
programmed event ___________ (Initial here)
Policies and Procedures that your organization agree to follow:
4. After hours and weekend rentals – Are arranged under special circumstances by organizations/department
units that must obtain card swipe access that is coordinated between the AACC and campus security.
5. As requested by UIC Police, the African-American Cultural Center will not host events that extend past 8pm.
6. Members/ staff from your organization/department unit must set and re-set the room.
7.
If catering is being used, organization/staff must arrange set up and pick up and will be responsible for
cleanup and proper disposal of food, trash/waste (no garbage should be left inside the room especially food.
8. You will be responsible for costs incurred by any damage caused to the African-American Cultural Center
facility, exhibit items, and/or equipment as a result of use. ___________(Initial here)
9. All organizations must turn in sign-in / attendance sheets after events before another event can be scheduled.
10. No organization other than the organization that made the request may use the space.
11. To be in compliance with UIC accessibility of event(s) held at the AACC - promotional material MUST state:
“If you require any accommodations to participate, please contact the AACC “
12. Notify AACC Staff if event/meeting is cancelled as soon as possible.
13. This form does not guarantee usage of the African-American Cultural Center. The African-American Cultural
Center personnel must confirm all room requests.
14. The African-American Cultural Center reserves the right to cancel this reservation, and in such cases will notify
you promptly
PLEASE KEEP THIS SHEET FOR YOUR RECORDS
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