Recruitment Authorization (RAF) and Plan for Contract Professional
HUMAN RESOURCE SERVICES
SECTION 1: POSITION INFORMATION
Position No.:
Position Title:
Hiring Department:
Direct Supervisor:
New Position
Replacement
For (vice):
Terminated on:
FTE:
Compensation: Annual $
Academic Year (10 mo)
Fiscal Year (12 Mo)
Does this position supervise staff members?
Does employee perform work in Montana?
YES
YES
Other: From:
To:
NO
NO (If no, location):
Time Roster Number:
Employee’s Campus Mail/Directory Information:
Dept:
Bldg/Room #:
Phone #:
Position Type
MUS Contract
Administrator w/ Academic Rank
Executive Contract
with Academic Rank
Administrator w/out Academic Rank
Professional
without Academic Rank
Letter of Appointment
Coach
Head Coach
Asst Coach Letter of Appointment
SECTION 2: FUNDING INFORMATION
Department Time Roster Number:
Positions Primary Funding Source:
31-State Funded
32-Restricted/Grant
33-Designated/Gift
34-Auxiliary
35-Endowments
36-Reserved/Grant
37-Plant Funds
38-Agency
Planned Labor Distribution:
INDEX:
ACCOUNT:
FTE:
EXPLANATION:
Background Check Index (Required):
Funding code to be used to charge for background check:
Advertising Index:
Funding code to be used to charge for advertising:
SECTION 3: CONTACT INFORMATION
Person(s) responsible for final selection:
Search Contact name:
Phone:
E-mail:
SECTION 4: APPROVAL FOR RECRUITMENT
Dean/Director/Designee ___________________________________________________ Date: ____________
Vice President/Provost ___________________________________________________
Date: ____________
President ______________________________________________________________________ Date: ______________
5/4/17 AG
Recruitment Authorization (RAF) and Plan for Contract Professional
HUMAN RESOURCE SERVICES
Help us save paper! The following sections may be emailed to
[email protected]. Only the first page with Sections 1-4
need to be printed and submitted for approval and signature.
SECTION 5: DEADLINE AND APPLICATION MATERIALS FOR HOW TO APPLY SECTION
Proposed Priority Application Deadline1:
Open until Filled or
Hard Close Vacancy to be filled by:
Posting timeframe:
10 days
15 days
30 days
other -
Standard Materials Requested:
Letter of Interest/Cover Letter
CV/Resume
Three (3) Professional References
Additional Materials:
Transcripts
Other Materials (please list/describe on job announcement)
SECTION 6: JOB ANNOUNCEMENT AND ROLE DESCRIPTION
Attach Job Announcement/Ad to email to Recruitment Manager for posting. Advertisement to be posted
on UM Jobs website and HigherEdJobs.com and used for any other selected adverting.
Sample Ads and Role Description Templates are available at http://bit.ly/umtrecruit.
SECTION 7: MEMBERS OF THE SEARCH COMMITTEE2:
Role
Name
Email
Title
Department
Search Chair
Committee Member
Committee Member
Committee Member
Student Representative
SECTION 8: TIMELINE (OPTIONAL)
Complete and attach a draft Timeline to the email to the Recruitment Manager or copy and paste here.
1
Subject to change based on date complete recruitment packet received and date posted to website. The
Recruitment Team will work with you to on the best priority application date.
2
Per the UFA CBA, “search committees, in academic units, shall consist of at least one (1) student member unless
the committee is larger than five (5), in which case there must be at least two (2) students” and “search committees
for campus administrative positions shall consist of at least two (2) [student] members” (Collective Bargaining
Agreement between University of Montana University Faculty Association and Montana University System (2013),
p.86-87).
5/4/17 AG
Recruitment Authorization (RAF) and Plan for Contract Professional
HUMAN RESOURCE SERVICES
SECTION 9: RECRUITMENT ADVERTISING SOURCES
Please enter proposed advertising sources below.
o If you’d like quote from Graystone Advertising Group, please check the “Yes” box.
o If your department will handle the sourcing, please note that in “Posted By” column.
o Departments are responsible for all additional advertising costs.
 Hiring Foreign Nations may have specific advertising requirements. Please consult with the
HRS Recruitment Office in advance to discuss sourcing and timelines for advertising.
 We encourage you to also send the posting once live on website to colleagues, professional
contacts, posts to departmental social media accounts such as Facebook, Twitter, etc. All external
ads you post should direct candidates back to the UM Jobs website to apply, and include the
phrase “ADA/EOE/AA/Veteran's Preference Employer.”
 Examples of Sources:
o Websites
o Listservs
o Professional Organizations
o Print Publications
o Conferences
Advertising Outlet
(Name of Source)
Website (note if print
publication)
Cost
UM Jobs site
https://umjobs.silkroad.com/
HigherEdJobs.com https://www.higheredjobs.com/
Historically Black Email List
Colleges and
Universities
(HCBU)
Free
Free
Free
Tribal Colleges
us.jobs by the
National Labor
Exchange
Free
Free
Email List
us.jobs
Recruitment Team may also post on:
UM LinkedIn Company Page
UM Jobs Facebook Page
UM Jobs Twitter Account
5/4/17 AG
Quote by
Graystone
Advertising
Group
Yes
No
Yes
No
Yes
No
Yes
Yes
No
No
Yes
Yes
Yes
No
No
No
Posted By
HRS
HRS
HRS
HRS
HRS