Stallholder Application
Liverpool Night Markets 2015
The Liverpool Night Market is a Liverpool City Council event
located on Macquarie Street, Liverpool (NSW) from May 2014 to June 2015.
The market will be held on the first Saturday of every Month (except January 2015).
This is an expression of interest only, there is no guarantee of placement.
Please read the Frequently Asked Questions at:
http://www.liverpool.nsw.gov.au/whats-on/night-markets/FAQ
Applications are assessed on Stall Holder eligibility to the following criteria:
 Local – includes Liverpool LGA  South West Sydney Region
 Fresh Produce
 Culturally Diverse Cuisine
 Eco – Conscience
 Sydney
 Original Design
 Handmade and Pre-Loved.
PRIVACY ACT
Any information provided on this form will be solely used by Liverpool City Council for the purpose of assessing your
application. The provision of this information is voluntary, however, omission of information may affect processing of your
application. Any personal information provided by you on this form is in accordance with its Privacy Management Plan (pursuant
to the Privacy and Personal Information Protection Act 1998.)
APPLICANT DETAILS
STALL TRADING
NAME:
COMPANY /
ORGANISATION:
ABN:
CONTACT NAME:
ADDRESS:
SUBURB:
POSTCODE
EMAIL:
PHONE:
Landline:
Mobile:
Type:
Registration:
WEBSITE:
VEHICLE:
OPERATOR TYPES:
~ Office Use Only
~
Community Vendor (Registered Charity/Non-Profit Organisation)
Commercial Vendor
Completed
Food/Beverage Vendor
1
STALL INFORMATION:
To ensure fair access for businesses to participate in this event there is a limit of one (1) stall allocation per
business/owner per night market.
Please note that music and entertainment is organised as part of this event. Stall Holders must NOT amplify music or
spruik using a microphone during the Night Market Event, unless authorised by the event coordinator.
All stall/marquee infrastructure including power and lighting is supplied by Liverpool City Council.
The infrastructure is installed prior to stall holder bump-in. Confirmed stall holders will be provided with detailed bumpin/ bump-out information.
( Measurements in metres)
Community
General Market
Food /Beverage
$50
$100
$200
$35
$100
$120 + $90 food
inspection fee
$60
$150
$170 + $90 food
inspection fee
Compulsory Bond
(refundable pending final site
inspection)
Single stall 2.4 x 2.4
(includes food truck)
Double stall 4.8 x 2.4
(includes food truck)
Note:
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All food stalls/ food trucks must provide their own hand washing facilities
All Stall holders and Food Truck vendors are responsible for their own chairs and equipment
A maximum of two (2) $90 Food Inspection Fees apply within a 12 month period
Examples of the stalls that can be hired from the Council:
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Double stall 4.8 x 2.4
STALL PRODUCT/S:
In an effort to avoid having multiple sellers of any one product, please list all items you will be selling/displaying and
the price they will be sold at. Please attach an extra page if you need more space.
ITEM
COST
ITEM
1.
7.
2.
8.
3.
9.
4.
10.
COST
11.
5.
12.
6.
Stall Size/Space Options: Select your requirement/s.

Stall 2.4 x 2.4

Double Stall 4.8 x 4.8

Additional space beside my Stall. Please specify dimensions
_________________________________

Space for a food truck/van. Please Specify dimensions _______________________
Completed
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Stall Type:
 Food  Organic  Local Produce  Handmade  Pre-loved  Art & Design
 Bric-a-Brac  Books  Music  Inventions  Flowers/Plants  Fashion
Completed
 Other: _______________________
DO YOU REQUIRE POWER?
(please circle one)
No
Yes
Completed
If yes please provide details i.e. what type of power, for example
standard outlet or 3 phase and what is it used for?
Power type______________________________________________
How many outlets required__________________________________
What equipment are these outlets used for? ____________________
________________________________________________________
DO YOU HAVE YOUR OWN WARM RUNNING POTABLE WATER FACILITY?
Completed
Please note ALL food stalls MUST have access to hot water to meet NSW Health
regulations
(please circle one)
No (as you require a unit)
Yes (as you have your own unit)
Stall Holder Owned Equipment:
For Risk Management purposes please list all equipment, furniture or display items that you
intend to use at the market (ie: BBQ, deep fryer, bainmarie, electric fry pan, power cords, etc)
( Please circle one *If insufficient room, please attach a list to this application)
BBQ
Deep Fryer
Chairs
Tables
Power Cords
Bainmarie
Freezer
Clothing Racks
Completed
Other ______________________________________________________________
_______________________________________________________________________
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FOOD OPERATORS
The current Food Safety Standards require that each food business needs to appoint at least one Food Safety
Supervisor per stall. The Food Safety Supervisor must be trained by a Registered Training Organisation approved by
the NSW Food Authority.
For further information in regards to food safety please contact the Council’s Environmental Health Officer on
02 9821 8883.
Name of registered Food Safety Supervisor: _______________________________________________
Only professional food outlets that have a Food Safety Supervisor Certificate (FFS) will be permitted to operate
a stall at this event.
Please attach a copy of your FFS Certificate to this form. Applications will NOT be considered if the certificate is
not attached.
Please note:
Liverpool City Council Environmental Health Officers may be in attendance at the event to inspect food stalls to
ensure compliance with food safety legislation and standards. Failure by food operators to comply may result in on the
spot fines and or/prosecution. Council may also refuse to allow a food stall to trade if requirements are not met.
The current Food Safety Standards require that food operators involved in temporary events to notify the NSW Food
Authority of their business details. Please note that Liverpool City Council will notify the NSW Food Authority on the
successful applicant’s behalf.
PUBLIC LIABILITY INSURANCE DETAILS
It is the responsibility of all stall holders to arrange Public Liability Insurance
All Stall Holders must have a current Public Liability Policy to the value of $10 million.
Please attach a copy of your certificate of currency for your public liability insurance to this form.
Food Operators must also have Products Liability Insurance.
Applications will NOT be considered if the Public Liability certificate of currency is not attached .
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AGREEMENT
I (print your full name)
have read and agree with the terms and
conditions set out in this application for all stall holders. I agree to conduct my business in accordance
with these Guidelines.
Signature………………………………………………………… Date……………………………………………………...
Witness …………………………………………………………. Date ……………………………………………………...
This form is a register of your interest only.
Stallholder applications are assessed and selected based on the event’s criteria.
If you are selected you will receive a booking confirmation prior to the event.
Please return this application with a photo of your stall / van/ truck to the Night Markets
Coordinator:
[email protected]
Post:
Economic Development – Night Markets
Attention Saskia Vromans
Liverpool City Council
Locked Bag 7064
Liverpool BC NSW 1871
In Person:
Liverpool City Council
Level 2
33 Moore Street
Liverpool NSW 2170
Stall Holders must complete payment of Market Stall/Space + Bond prior to booked market
date.
Failure to finalise payment by the deadline will result in booking cancellation.
Payment details will be provided upon Booking Confirmation
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TERMS AND CONDITIONS
General
1. The Liverpool City Council (LCC) Night Market Coordinator cannot guarantee site preferences. It is at
the discretion of the Coordinator to position the stalls in consideration of the overall market design and
visitor experience.
2. Stall spaces will be allocated and marked at the site location. Stalls must fit within the specified space.
Encroaching beyond the limits of the allocated site will result in one (1) warning. On the second (2)
warning the permission to operate at the Night Market will be withdrawn.
3. Food items planned on being sold must be disclosed in the application form. Permission to operate
may be withdrawn if this information is not disclosed.
4. All stallholders must hold current public liability insurance cover to the value of $10 million. For those
stallholders selling food and drinks, the policy must be extended to include goods sold under the
products liability section of the required public liability policy. A copy of this must be attached to your
application form. It is the responsibility of all stallholders to arrange public liability insurance to cover
any claim arising out of the activities of stallholders.
5. At the conclusion of the event a site inspection will be carried out by the Liverpool City Council Night
Market Coordinator. It is the stall holder’s responsibility to remove all material and rubbish from their
site by the end of the event. The stall holder will need to bring their own garbage bags. In the event that
stall holders are in breach of the site inspection the bond deposit in full will NOT be reimbursed.
6. The Night Market Coordinator will provide a detailed schedule for stall holder bump-in and bump-out to
enable direct car vehicle access to the market stall for delivery and pick-up of stall items. In the event
that stall holders are late for their allocated time they will be directed by the LCC Night Market
Coordinator to drop off/pick-up stall items from the George Serviceway and trolley items into the market
area. Vehicles will need to be parked at the designated stall holder Parking Area in the Warren
Serviceway Car Park. Anyone who does not comply by removing vehicles by the specified time will be
warned and may incur penalties issued by Council Rangers.
7. All stall holders who do not turn up at the event after confirming their stall will forfeit their bond in full.
8. In the event of extreme weather the Liverpool City Council Night Market Coordinator will enact the Wet
Weather contingency plan as at April 2015.
Electrical Equipment:
ALL electrical equipment and leads must have been inspected and tagged by a licensed electrical contractor,
with an expiry date clearly labelled. Leads that have surpassed the expiry date are not to be used, and no
electrical leads are to be placed on the ground. If stallholders do not comply or conform to these
regulations, permission for stallholders to operate at the Night Market will be withdrawn.
LIST OF BANNED ITEMS:
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Weapons of any kind, including, but not limited to:
- replica guns (including plastic guns, pellet guns, water pistols, capguns)
- ornamental copies (eg Ninja swords)
- knives and swords (including pen knives)
- martial art supplies (eg nunchuks)
Explicit and hardcore t-shirts
Fake cigarettes
Fuel type fire lighters (eg zippo)
Playing cards (nude or lurid)
Pressure pack fart gas
Drug related goods (including cocaine kits, bongs etc)
Stink bombs
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Water bombs
Silly string
Fireworks / crackers
Laser pointers
Pop downs / throw downs
Eight shot caps, strip caps or roll caps
Any form of shooting projectile toys (eg bow and arrows).
The list of banned items may extend to showbags that contain any of these items. If you are selling toy
weapons, please detail these on page 2 of this application form and contact the Events Team on
9821 9244.
The organisers reserve the right to order the removal of any item from a stall which is considered comparable
to any of the banned items. Stallholders selling any items detailed above may be asked to leave the market.
Commercial Stalls
 Avoid the use of plastic bags
 Polystyrene packaging is strictly prohibited
Waste Minimisation and Avoidance
Council is committed to reducing the impact of the event on our natural environment. This event is guided by
the Liverpool City Council Sustainable Event Management Policy.
Use the following as a guide to minimise your waste at Liverpool Council’s community events:
1. Avoid Waste
 reduce unnecessary packaging;
 Limit giving out plastic carry-bags. Use paper or reusable bags.
2. Reduce Waste
Consider other means to serve food if possible, such as a napkin instead of a plate, or a toothpick instead
of a fork.
3. Recycle Waste
Liverpool Council offers event patrons and stall holders recycling facilities for certain items. The following
items can be recycled in the yellow lid bins provided:
o Glass bottles and jars
o Aluminium, steel and aerosol cans
o Milk and juice cartons
o Cardboard
o Paper or cardboard ‘coffee cups’
o Plastic containers
o Paper that is not soiled with food, oil or any other material.
All other material, including waxed cardboard, plastic wrapping, food, organic waste, and plastic
utensils are NOT recyclable at Liverpool Council events. These MUST be placed in the general waste
(red lid) bins, or taken with you at the end of the day for appropriate reuse, recycling or disposal.
You should sort all recyclable and non-recyclable items on the day to ensure that all items are
recycled correctly and to assist with the clean-up.
Pollution Reduction

It is an offence to wash or seep wastewater, oil or rubbish into storm water drains. This offence is
punishable with a fine of $1500 under the Protection of the Environment Operations Act, 1979
Applicant Name: _________________________ Signature : _______________________
Date: ______________
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