1
GVMFA Board Meeting
April 13th, 2016 @ View Royal Quality Foods > 7:00PM
Attendees: John Cardilicchia, Jon Poppitt, Todd Reuther, Cindy Bowles, Mike Reiter, Ryan Woods, Bill Reid
Regrets: Alison Carretero
Call to order: Jon Poppitt
Motion to approve minutes from last meeting: Jon P, seconded Mike R > Motion Passed.
Meeting Agenda
1.
Trophies & medallions - for Gold & Founder Cup games
a.
b.
c.
d.
e.
2.
Need 3 trophies, football themed for Founders Cup
i. Need design or choice done soon, for lead time on development.
ii. Options
1. Old ones to refurbish at Ryan’s work.
2. Purchase new
iii. Cindy has design known for this.
Need 3 trophies for Gold Cup
i. Do three different sizes for each age group.
ii. Cindy has design known for this
@Cindy to give details to Mike Reiter to try and get preferred pricing Showcase Awards.
@Mike R to get quote for similar options from Heritage
Medallions
i. Gold Medallions for First Place
ii. Silver Medallions for Second Place
Saanich vs GH jersey colors for this weekend
a.
b.
c.
For this weekend, see how it goes.
Bringing helmet pinnies just in case.
3.
Clarify where Volunteer Deposit money goes when cheques are cashed
a. Motion to have money go To Teams / Parks, Mike R, seconded Cindy B > Motion
Passed
4.
Game Commissioner Report discussion
a. Mercy rule - @Jon to tell Murray (Head Ref) to enforce the mercy rule and that there is no
change in time management. Only if both coaches agree will the game go to running time.
Check on Recruiting Bonus protocol – new player vs returning player (does it still apply?)
a.
5.
Next Meeting Date: May 9th, 2016 - 7:00PM @ Quality Foods (View Royal)
Motion to Adjourn: Jon P, seconded Mike R > Motion Passed
2
Next Meeting Agenda (and/or Parked for Future Meetings) >
1. Discuss and delegate work of creating guidelines for out of catchment moves.
2. Protocol on Decision making process to Close the fields for all Victoria Parks.
3. Bylaws and a clearly defined set of policy and procedure. A system in writing for us and future
board to have a clear understanding of jobs rules assignments
To-do’s:
1.
2.
3.
4.
5.
6.
@Cindy to give details to Mike Reiter to try and get preferred pricing Showcase Awards.
@Mike R to get quote for similar options from Heritage
@Jon to tell Murray (Head Ref) to enforce the mercy rule and that there is no change in time
management. Only if both coaches agree will the game go to running time.
Results of Survey to Spring 2015 players that haven’t signed up yet.
a. @Bill – do a survey of why kids play football for current registrants.
i. After Week 1 – Why did you sign up, why do you like football?
ii. At end of Season – would you come back?
b. @Bill – add to first page, how many seasons did you play? What grade?
c. Need to do this survey again next Spring.
@Cindy – get an electronic copy of Terry’s grant application to Greg Steves.
Park Coordinator Manager
a. Oversee Park Coordinators
b. Recruit Park Coordinators
c. Create a list of expectations for the role – a document
d. Support and train Park Coordinators