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CCC Chinese Education Program, a partnership of students,
parents, staffs and community, is committed to develop a
life-long enjoyment of Chinese language and culture as
well as passing the passion to generation after generation
through the rigorous pursuit of knowledge and language
capabilities, prepares each student for the challenges of a
diverse society and a complex world. We promote fun and
challenge curricula tailored for diversified students in a safe
and supportive environment.
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 Total Students – 385 ~;
 Two Campuses; Two Programs;
 45 Regular Teachers;
 CCSU Classes: CHL - 17
 TEM Classes: CHL - 7
CFL - 2
CFL - 5
ASA - 10;
ASA - 6
 15 substitute teachers
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S
O
N
D
J
F
M
A
M
2009
J
J
A
2010
School
Registration
Start & Last
Database Christmas 2nd
Day of
st
Break
1
update
Parents
Registration Parents Complete
Meeting
(09/13/09) Meeting
(3/21/10)
Education
Teacher
PHASE 1 (1st Test &
Parent Meeting )
Training
Quality
PHASE 2 (2nd Test &
Parent Meeting)
Text
Materials
Ordering &
Receiving
Teacher
Recruiting
Open House & Registration
Events
Improvement
On Daily Job Basis
PHASE 3 (Final Test & School
Fair)
SUMMER ACTIVITYS
Monthly CCLA Board meeting, Teacher Auditing, Review and feedback, Parent Survey
MidAutumn
Festival
Chongyang
Festival, or
Double Ninth
Festival
Year Book
Publishing &
Delivery
New Year Celebration
“I Can Speak
Chinese”
Speech
School Fair
Year Ending
Celebration
New
Teacher
Orientation
& Teacher
Training
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Job descriptions
400
350
300
250
200
Yr 2005
150
Yr 2010
100
50
0
Total
Student
Number
Total
Class
numbers
Total
Student
Number
Campus
Number
Regular Substitue
Teachers Teacher
number
Number
Regular Substitue
Total Class Campus
Teachers Teacher
numbers Number
number Number
Yr 2005
95
12
1
12
4
Yr 2010
385
47
2
45
15
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Issues & Challenges:
School Administration Team
Limit resources
Huge amount work for operation
Improve customer (parents)
satisfaction
Ensure teaching quality and
continuous improvement.
Expand and enhance ASA programs.
Integrate summer programs
Web site enhancement
Registration process improvement
Build teacher talent pool
Principal:
•Strategic planning and oversight of school
operation
Campus Directors
•Run day-to-day operation
Teacher Quality Control
•Evaluate, Monitor and Improve Teaching
Quality
Financial Officer:
•Facilitate school related financial transaction
Database maintenance administrator
Maintain and improve school website and
registration system
Text Book Manager:
• Manage book ordering and distribution
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Proposal:
 CCLA will operate under the budget and plan approved by CCC Board.
 CCLA daily operation will be managed by CCLA administration team.
 Recruitment process for CCLA administration team will be
transparent; job description will be posted on line.
 Moderate tuition increase to support 2010 -2011 plan.
Monitor
CCC Education
Committee
CCLA
Administration
Team
CCC Board
Report
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Overall Goals:
Ensure our parents satisfaction by delivering high quality Chinese
language and culture teaching experience via multi programs and
activities. Achieving 500 students headcounts by 2013.
Fundamentals:
Effective administration team
Team member’s continuity contribution
Team member’s responsibility and accountability
Team member’s dedication
Reward system
Half volunteer half incentive
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 School Functions
 School Business Model
 Roles and responsibilities
 Process management
 School Organization Structure
 Bench mark - Southern Connecticut Chinese School
 CCLA
 Updated Financial
 Vote
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School Functions:
a. School curriculum development and management
b. Registration management:
c. Book management: teacher vs. student
d. Teacher management
e. Parents-all-hands meeting management:
f. Summer camp:
g. School event and activity management:
h. Financial transaction management
I. Financial planning and budget
j. School system exchange activity:
k. School onsite operation:
l. School newsletter
m. Year book planning,
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Business Model:
I.
II.
III.
IV.
V.
Sustainability and Growth
Hiring Process and Continuity
Quality
Advocacy and Volunteerism
Career Orientation Services
Management Process:
1.Policy and procedure will be defined and
developed for each major school function by
CCC education committee by end of May.
2. CCC education committee will define
qualification of job candidate and hiring
process for administrative team.
Sample Proposed Management Process
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Roles and Responsibilities:
1.
2.
3.
4.
5.
6.
Principal: Paid Position ( 20-25 hours/week)
Campus Director: 2 paid positions (10-15 hours/week)
Teacher Quality Controller: 2 positions, tuition waiver
up to 2 kids (4-5 hours/week)
IT Manager: tuition waiver up to 2 kids (5-6
hours/week)
Financial officer: tuition waiver up to 2 kids ( 2-4
hours/week)
Text Book Manager: tuition waiver 1 kid (40
hours/year)
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School
Organization
Structure
Bench mark Southern
Connecticut
Chinese School
SCCS Board of Directors
(7 non paid elected positions, 2 year term)
PTA (assist school)
School
PTA President
Principal
(1-2 year term,
(Paid, 1 year term,
renewable one more term,
appointed by board
Non paid, elected)
Principal Finance Advisor Group
Principal Curriculum Advisor Group
(Non Paid, appointed by Principal
No term limit)
and general member council)
1 First VP + 7 VP
(Non paid, elected or
Nominated by PTA and
approved by board
2 year term
No term limits)
1 Provost + 4 Vice Principals
(Paid, 1 year term,
No term limits
Nominated by Principal
Approved by board)
PTA Groups
Safety team
Student Award Group
Youth volunteer Group
Parent activity Group
Seminar Group
Teaching Assistant Group
Others
Teachers
(Paid, no terms, hired by Principal)
1 IT manager
(Paid, 1 year term, No term limits
Nominated by Principal, approved by board)
1 accountant and 1 tax accountant
(Paid, no terms, hired by Principal)
News Letter Group
1 Chief editor
1 Editor
2 Assistant editors
1 Board advisor
1 Parent advisor
1 Student advisor
(appointed, non paid, 2 year term)
(Non paid, appointed by PTA
No term limits)
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School Organization Structure
CCLA Administrative Team Roster
CCC Education
Committee
CCLA Principal
CCSU Campus
Director
TEM Campus
Director
CCSU site Quality
Controller
TEM site Quality
Controller
IT Manager
PTA Chair
Text Book
Manager
Financial officer
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Proposal for CCLA Administration Team Compensation:
Estimated
working
hours per
week
Reward
hours
per
week
total
School
Weeks
Total
Hours
awarded
Ra
te
Compensation
Principal
20-25
12
33
396
25
9,900
Campus director CCSU
10-15
5
33
165
25
4,125
Campus director TEMS
10-15
5
33
165
25
4,125
Teach Quality Control CCSU
4-5
33
0
25
2 tuition
waiver
Teach Quality Control TEMS
4-5
33
0
25
2 tuition
waiver
Financial Officer
2-4
33
0
25
2 tuition
waiver
Website, Data, IT Support
5-6
33
0
25
2 tuition
waiver
Text Book Manager
1.2
33
0
25
1 tuition
waiver
TOTAL
726
18,150
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School Tuition Increase Proposal
1 Eliminate the $25 per family duty fee and its refund process
why: to avoid administration and bookkeeping difficulties
2 Increase Chinese language class tuition by $30 per student
The impact at family level:
Family with
1 Child 2 Chlidren 3 Chlidren
Current ($220 per
685
465
245
student + $25 per family)
750
500
250
proposed
9%
8%
2%
increase %
why: to support the paid management team, tied teach pay schedule,
teach bonus pool.
3 Increase ASA tuition to $60 from $50, a 20% increase
Why: current tuition is too low and the program runs in deficit. $10
increase is needed to break even based on current enrollment.
Current Student # Proposed $5 increae
11,495
12,540
209
10,450
Tuition
12,750
12,750
12,750
Teach Pay
(1,255)
(210)
(2,300)
Net Income
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CCLA School Year Budget
Income
Tuition received
2009 - 2010
Language class
70,794
ASA
10,450
duty deposit
3,525
registration fee
1,850
United Way Donation
10,600
sub total
97,219
2010 - 2011
80,380
12,500
2,000
10,600
105,480
Expenses
salary
Language teacher
teacher bonus
ASA teacher
Administration Team
classroom supply
events
Duty Fee Refund
teacher training
Facility Rents
year-end appreciation
school fair
gifts for CCSU/TEMS facility
misc
sub total
47,025
2,601
12,750
4,950
2,984
3,000
2,225
3,700
1,750
1,800
2,850
500
1,500
87,635
48,000
6,000
12,750
18,150
3,000
3,000
3,700
1,750
1,800
2,850
500
2,000
103,500
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Surplus / (Deficit)
9,584
1,980
Vote for
School structure change
CCLA Board  CCLA administrative team
CCC Educational Committee  supervise CCLA
administrative team
2010 Budget plan
 Yes
No
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