-*+-
Expression
of
Interest
For
Selection of Advisory Firm
For determination of
Various Land Rates.
_______________
Disclaimer
1. Though adequate care has been taken in preparation of this Expression of Interest (EOI)
document, bidders submitting the proposal in response should satisfy themselves that
the information provided in this document is complete in all respects.
2.
Delhi Development Authority (DDA), Government of India does not make any
representation or warranty as to the accuracy, reliability or completeness of the
information in this document.
3.
Neither DDA nor its employees will have any liability to any prospective Advisory
Company/ Firm or any other person under the law of contract, tort, the principles of
restitution or unjust enrichment or otherwise for any loss, expense or damage which may
arise from or be incurred or suffered in connection with anything contained in this
document, any matter deemed to form part of this document, the award of the
assignment, information or any other information supplied by or on behalf of DDA or their
employees, to any advisor or otherwise arising in any way from the selection process for
the assignment.
4. DDA reserves the right to withhold or withdraw the process at any stage with an
intimation to all applicants.
5. DDA reserves the right, without any obligation or liability, to accept or reject any or all the
bids at any stage of the process, to cancel or modify the process or change/
modify/amend any or all provisions of this document, at any time, without assigning
any reason whatsoever.
Abbreviations
Advisory Firm
A company or firm selected by DDA to perform this Assignment.
Assignment
Services rendered by Advisory Firm to DDA for determination of various
land Rates as elaborated in this document elsewhere hereinafter.
Authority
Authority means the body constituted under the provisions of DD Act,
1957 with Hon’ble L.G. of Delhi as the Ex-Officio Chairman.
Section 1: Context
1.1
Background
1.1.1
Consequent upon the notification of MPD 2021 on 07.02.2007, Additional Floor Area
Ratio (FAR) was permitted for various categories of properties i.e. Commercial, Industrial,
Institutional, Residential etc. besides use conversion from Industrial to other permissible
uses. Thereafter, additional FAR for other categories and plots in Low Density Residential
Areas (LDRA) and use conversion from Industrial to Residential has been permitted as
per the revised provisions of MPD – 2021. In addition, enhancement of FAR in respect of
Motels, Hotels, Hospitals etc. has also been permitted as per MPD-2021.
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1.1.2 To implement these provisions, the DDA notified the charges for Additional FAR and use
conversion at different points of time. These may be seen at the website of DDA or in the
office of Director (LC) at INA Vikas Sadan New Delhi-23. Since a considerable period has
elapsed after these rates were notified by DDA with the approval of MOUD, it has now
been felt necessary that the rates should be revised considering the current market
scenario and other relevant parameters. Besides, some other land rates required by DDA
for different purposes have been included in the scope of work.
1.1.3
DDA now intends to hire services of an Advisory firm for determination of various
land rates including rates of Additional FAR charges as elaborated in this document
elsewhere hereinafter.
1.2
Schedule for submission of Expression of Interest
Date for obtaining hard copy if required, may be obtained from Up to 17.00 Hours on
the Office of Dy. CAO (LC)-I, B-220, IInd Floor, DDA Office Vikas 7th January, 2016.
Sadan, New Delhi-110023 on any working day during 11.00 AM
to 5.00 PM.
17.00 Hours on
January 2016
11th
Application meeting minimum qualification criteria shall be invited 15.00 Hours on
for Pre-bid meeting in the Conference Hall B-Block, Ground January 2016
Floor Vikas Sadan, INA, New Delhi-110023.
15th
Last date for submission of EOI in the office of Dy. CAO (LC) - I,
B-220, IInd Floor, DDA Office Vikas Sadan, New Delhi-110023.
Section 2: ELIGIBILITY CRITERIA
To be eligible for evaluation of its proposal, the applicant should fulfill all of the
following conditions;
2.1
Length of experience of Advisory Firm.
The applicant firm should be engaged in carrying out the consultancy work in India
for at least 10 years.
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2.2
TECHNICAL CRITERIA
The applicant should have experience of providing services in respect of Real
Estate Sector to a Government Authority/Public Sector Organization/Private Public
Partnership Project where Govt. is also a party. The applicant should provide documentary
proof of each completed project in the form of a certificate from client.
The applicant should demonstrate a resource pool of full time/equivalent sector for
considering its experience related to the assignment under reference.
2.3
FINANCIAL CRITERIA
The applicant shall have received an average of Rs.20 Crore (Rs. Twenty
Crore) per annum as professional fees from Real Estate Advisory & Business as
Transaction Advisors during the last three financial years. For avoidance of doubt,
the professional fees hereinafter refer to fees received by the applicant for providing
advisory or consultancy services full time to its clients. In the case of a Consortium,
the Lead member for the Consortium is required to meet the above condition. The
Consortium will be allowed to form a Special Purpose Vehicle (SPV) where the
minimum holding of the lead partner should be 51%.
2.4
KEY PROFESSIONALS
Sl. No. Key Expert
Team Leader
1
2
3
Financial Expert
Urban Planner
Qualification
An Engineering
Graduate with /
MBA (Finance)
Minimum Experience
Minimum 15 years of experience in
Planning, managing team resources,
structuring of project transactions,
management consultancy of mega
Real Estate projects. Should have
minimum 5 years of hands on
experience in advisory of Real Estate
projects with public sector clientele.
Added knowledge on municipal
finance and other Urban Local Bodies
(ULBs) will be an added advantage.
Chartered
Minimum 10 years of experience in
Accountant or / financial modeling with at least 5
MBA (Finance) years as financial expert on urban
infrastructure projects and should
have worked as financial expert in
atleast one similar assignment in India.
Masters in Urban Minimum 10 years of experience in
Planning
preparation of master / development/
city development plans for urban areas
in India.
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2.5
EVALUATION OF BIDS
The evaluation of the bid would be carried out in two stages;
Stage-1 Technical Evaluation
Technical evaluation of the bid would be carried out applying the evaluation
criteria specified below. Combined Quality and Cost Based Selection method
(CQCBS) will be followed during the evaluation stage. Each technical bid will be
attributed a technical score as per following breakup:
Sl. No.
1
2
3
4
5
Description
Length of experience of Advisory Firm.
Financial capability of the applicant
Specific experience of the firm in equivalent/ relevant
sectors – experience in carrying out similar
assignments of eligible projects in the last ten years
Key professional experience of the personnel engaged
in the firm
Project understanding, approach &methodology (to be
evaluated by Committee based on presentation of the
Firm.
Weightage
05 marks
20 marks
15 marks
15 marks
15 marks
proposal)
Based on the evaluation of technical bids, the bidders shall be ranked highest
to lowest technical score (St) in accordance with the total marks obtained. The
bidders with technical bid score of minimum 60% will only qualify for opening of
Financial Bids. The number of applicants ranked on the basis of technical scores,
not more than six shall be prequalified and shortlisted for financial evaluation in
the second stage.
Stage-2 Financial Evaluation
The financial proposals of the firms which are not pre-qualified and/or shortlisted
shall not be opened. The financial evaluation shall be carried out by assigning a
financial score (Sf) to each financial proposal. The lowest financial proposal (FM) will
be given a financial score (Sf) of 3 0 Points. The financial scores (Sf) of the other
financial proposals will be determined using the following formula;
(Sf = 30 x FM/F, in which Sf is the financial score, Fm is the lowest price, and F is the
price of the proposal (in INR) under consideration)
Proposals will be finally ranked in accordance with their combined technical (St) and
financial (Sf) scores;
S = St + Sf
Where S is the combined score, the weights assigned to technical proposal and
financial proposal is 0.70 and 0.30 respectively.
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2.4.1
EVALUATION AND SCORING
S.N.
A
B
Parameter
SCORE
(MARKS)
Length of experience of Advisory Firm. (MAX. 5
MARKS)
10 TO 15 YEARS
03 Marks
More than 15 years
05 Marks
FINANCIAL CAPABILITY (MAX. 20 MARKS)
Annual Average Professional fees of the Advisory
Firm/lead member in
Real Estate Advisory &
Business as Transaction Advisors / Consultancy
Assignments in last 3 financial years
i)
INR 20 crore & up to INR 30 crore.
ii)
Above INR 30 crore – for every additional one crore
iii)
Above INR 50 crore
C
TECHNICAL CAPABILITY (MAX. 15 MARKS)
10
0.5 marks
would be
awarded
20
Specific experience of the firm in equivalent/
relevant sectors – experience in carrying out
similar assignments of eligible projects in the last
ten years.
i)
Successful completion of One Project related to the
assignment.
05
ii)
Successful completion of Two Projects related to the
assignment.
10
iii)
Successful completion of Three Projects related to the
assignment.
15
D
KEY PROFESSIONALS (MAX. 15 MARKS)
Breakup of marks
a)
Team Leader
7
b)
Financial Expert
5
c)
Urban Planner
3
E.
APPROACH
METHODOLGY
AND
WORK
PROGRAMME AND MANPOWER RESOURCES TO
BE ENGAGED
15
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Section 3: lnstructions to Bidders
3.1
Scope of Work
Scope of work will include:-
i)
Fixation of rates for change of land use from agriculture to the land uses like
Residential, Commercial, Institutional, Motels, LDRP etc. as per the provisions of
MPD-2021.
ii)
Fixation of rates for use conversion as permissible under the terms and
conditions of allotment/lease deed to other uses permissible as per the
provisions of MPD-2021.
iii)
Fixation of use conversion charges on upper floors of existing buildings from
Residential to Commercial as per the provisions of MPD-2021, where the ground
floor is already being used for commercial purpose.
iv)
Fixation of land rates and charges for various categories of properties for
availing Additional FAR as permitted as per the provisions of MPD-2021 as
amended from time to time. For the purpose, the number of Zones in which the
entire Delhi may be divided along with the rate to be charged for each zone may
be delineated.
v)
To decide the parameters and the rates for disposal of Institutional Properties
like Schools, Hospitals, Higher Educational Institutions, Nursing homes etc.
where the existing system for disposal is by auction.
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Section 4: Other bidding terms
4.1
General terms & conditions
4.1.1
The offers should be made strictly as per the formats enclosed.
4.1.2
The advisory firm should bear all the costs associated with the preparation
and submission of its proposal and DDA will in no case be responsible or
liable for these costs, regardless of the conduct or outcome of the bidding
process.
4.1.3 The advisory firm is expected to examine all the instructions, forms and terms
& conditions contained in this bidding document.
4.1.4
Submissions with insufficient information and which do not strictly comply with
the stipulations given above, are liable for rejection.
4.1.5 At any time, prior to the deadline for submission of proposals, DDA may
modify the document/ issue addenda. These addenda shall be posted at the
website of DDA and shall be treated as part of the documents.
4.1.6
DDA may, at its discretion, extend the deadline for the submission of
proposals.
4.1.7
DDA may, at its discretion, abandon the process of the selection associated
with this document at any time.
4.1.8 If the agency fails to complete the assignment or abandons the assignment in
between or any loss is caused to DDA due to any act or omission of the
advisory agency, penalty as deemed reasonable by the Vice Chairman DDA
may be imposed upon it. The decision of the Vice Chairman DDA in this
regard will be final and binding on both the parties.
4.2
Preparation and submission of proposal
4.2.1 The Technical Proposal and Financial proposal should be sealed in separate
envelopes and these two proposals should then be sealed in a separate big
envelope.
4.2.2 O n t h i s outer big sealed envelope, it should clearly be mentioned: "Proposal
for selection of advisory firm".
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4.2.3
O n two inner sealed envelopes, it should be clearly mentioned.
“Technical proposal” & “Financial proposal”
4.3
Corrupt or Fraudulent Practices
DDA requires that bidders under this contract observe the highest standards of ethics.
In pursuance of this policy, DDA defines, for the purpose of these provisions, the
terms set forth hereunder:

"Corrupt practice" means the offering, giving, receiving or soliciting of anything of
value to influence the action of a public servant; and

"Fraudulent practice" means a misrepresentation of facts in order to influence the
decision to award the consultancy contract to the detriment of DDA and targeted
stake holders and includes collusive practice among bidders (prior to or after the
proposal submission) designed to establish bid prices at artificial non-competitive
levels and to deprive DDA and targeted stake holders of the benefits of free and
open competition.

DDA will reject a proposal for award of consultancy work if it is observed that the
Bidder recommended for award has engaged in corrupt or fraudulent practices in
competing for the contract in question.

Besides DDA will declare a Bidder Advisory Firm ineligible, either indefinitely or for a
specified period of time for award of a contract(s), if at any time it is observed that the
Bidder has engaged in corrupt or fraudulent practices in competing for, or in executing
the consultancy contract.
4.4
Performance Security
The Successful Bidder, for due and faithful performance of its obligations and as a
pre-condition for signing of the advisory agreement with DDA, shall be required to
submit ‘Performance security’ equivalent to 5% of its total fee. This security shall be in
the form of a bank guarantee of a scheduled bank valid upto a period of six month from
the date of signing of consultancy agreement between DDA and the Advisor Firm.
Section 5: Important milestones during the course of execution of this assignment.
5.1.1
After submission of draft report by the Advisory Firm, it will be examined by the committee
constituted for the purpose and thereafter will be placed before the Vice Chairman DDA
for approval. It will, thereafter, be placed before the Authority for consideration and
acceptance in the shape of an Agenda Item. If during this process, any observations are
made at any level, it will be duly handled by the Advisory Firm. It will not be treated as
additional work and no cost will be payable to the agency in this regard.
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5.1.2 After the Agenda Item is approved by the Authority, it will be forwarded to the MOUD for
approval. The observations raised by the MOUD, if any, will be duly attended to by the
Advisory Firm. It will also not be treated as additional work and no cost will be payable to
the agency in this regard.
Section 6: Technical Proposal – Standard Forms
Form 6A
:
General information
Form 6B
:
Financials – Annual Turnover
Form 6C
:
Bidder's experience
Form 6D
:
Employee strength
Form 6E
:
Description of approach, methodology and work plan for
performing the assignment/job
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Form 6A
General Information and Financials of the Firm
(To be submitted on firm’s letter head)
[Using the format below, provide information about your firm.]
General information form
1.
State whether applying as sole Firm /Agency or Lead member of a Consortium:
2.
Name of the Company/ Firm: ..................................................................
(Attach an attested photocopy of Certificate of Registration.)
3.
Legal status of the Firm:
4.
If the applicant is a Lead member of a consortium, furnish the details of each of the
other member firms.
5.
Registered Address, telephone, tele-fax in Delhi
………………………………………………………………….…..
………………………………………………………………….…..
6.
Contact Person, Designation and Address including email ID
………………………………………………………………….…..
…………………………………………………………….………..
(Signature of Authorized signatory)
Name of Authorized signatory:
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Form 6B
Financials – Annual Turnover
(To be submitted on Auditor’s letter head)
S. No.
Financial Year
1.
2012-13
2.
2013-14
3.
2014-15
Annual Turnover from Real Estate Advisory
Business of Bidder in India
(Indian Rs.)
Certificate from the Statutory Auditor
This is to certify that ………………..[Name of the applicant] has received the payments
shown above against the respective years on account of professional fees.
Name of Authorized Signatory:
Designation:
Name of the firm :
(Signature of the Statutory Auditor)
Seal of the Firm
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Form 6C
Bidder's experience
(To be submitted on firm’s letter head)
[Using the format below, provide information on each assignment for which your firm, and
each Affiliate for this assignment, was legally contracted either individually as a corporate
entity or as one of the major companies within a JV for carrying out consulting services
similar to the ones requested under this assignment.]
1
Assignment name and project cost:
2
Country:
Location within country:
3
Name of Client:
4
Address:
5
Start Date (Month/Year):
Completion Date (Month/Year):
Name of Lead Partner:
Name of Associated Consultants, If any:
6
7
8
Description of actual services provided by
your staff within the assignment
9
Approx. value of the contract (in INR in
Crore)
10
Duration of assignment (months) :
11
Total No. of staff-months of the assignment:
12
Approx. value of the services provided by
your firm under the contract (in INR in Crore):
13
No. of professional staff-months provided by
associated Consultants.
14
Name of senior professional staff of your firm
involved and functions performed (indicate
most significant profiles such as Project
Director/Coordinator, Team Leader):
(Signature of Authorized signatory)
Name of Authorized signatory:
13
Form 6D
Employee strength
(To be submitted on firm’s letter head)
We, [Name of the Firm}, confirm that we have at least 100 (one hundred) fulltime resources
on our permanent payroll in India as on 31st October 2015.
(Signature of Authorized signatory)
Name of Authorized signatory:
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Form 6E
DESCRIPTION OF APPROACH, METHODOLOGY AND WORK PLAN FOR
PERFORMING THE ASSIGNMENT/JOB
(To be submitted on firm’s letter head)
Technical approach, methodology and work plan are key components of the Technical
Proposal. You are suggested to present your Technical Proposal divided into the following
three parts:
a. Technical Approach and Methodology:
In this chapter you should explain your understanding of the objectives of the
assignment/job, approach to the assignment/job, methodology for carrying out the activities
and obtaining the expected output. You should highlight the problems and their importance
and explain the technical approach you would adopt to address them.
b. Work Plan:
The consultant should propose and justify the main activities of the assignment/job, their
content and duration, phasing and interrelations, milestones (including interim approvals by
the client), and delivery dates of the reports. The proposed work plan should be consistent
with the technical approach and methodology, showing understanding of the TOR and ability
to translate them into a feasible working plan.
c. Organization and staffing:
The consultant should propose and justify the structure and composition of your team. You
should list the main disciplines of the assignment, key expert responsible and proposed
support technical staff.
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Section 7: Financial proposal format (Form 7A)
Our professional fee for undertaking the work as mentioned under the heading
‘Scope of Work’ in Section 3.1 of this bid document shall be a lump sum fee
which shall include out-of-pocket expenses but exclude service tax to be regulated
as per provisions Finance Acts of relevant year in which payment is released.
Although the term of this assignment shall be valid for a period of six months
during which period there shall be no change in overall fee, however, we are
expected to complete this assignment in a time bound manner and within a
maximum period of 2 months, unless the same is varied by DDA.
We are expected to provide a team of professionals having requisite skill,
experience and qualifications for carrying out the scope of work and the
team shall not, unless unavoidable, be changed/withdrawn during the entire
duration of the scope of work, and agreed by DDA.
Our offer shall be valid upto 31st March, 2016 or such extended time as may be
deemed necessary and stated in the RFP.
We understand that our fee will be paid in accordance the following
milestones:
Payment milestone
Percentage of total
professional fee
Tentative timelines
Submission of draft report by
the advisory firm/ and
acceptance thereof by the
VC, DDA.
40%/60%
2 months
Submission of report to the
MOUD for approval after
consideration
by
the
Authority.
After giving reply to the
observations of MoUD
20%
1 month
Acceptance of report by
the MOUD.
10%
10%
(Signature of Authorized signatory)
Name of Authorized signatory:
1
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DELHI DEVELOPMENT AUTHORITY
DIRECTOR (LAND COSTING)
EXPRESSION OF INTEREST
Expression of Interest is invited from reputed consultants for
selection as Advisory Firm for fixation of land rates, additional FAR
charges and use conversion charges etc. in respect of different type
of properties in Delhi.
The document for Expression of Interest containing the details of
scope of work, eligibility conditions and other terms & conditions is
available on the website of DDA i.e. www.dda.org.in and a hard
copy, if needed, can also be obtained from the Office of Dy. CAO
(LC)-I, B-220, IInd Floor, DDA Office Vikas Sadan, New Delhi110023 on any working day during 11.00 AM to 5.00 PM upto
7th January, 2016. Last date for submission of Expression of
Interest (EOI) is 11th January, 2016 upto 05.00 PM. Pre-bid
meeting will be held on 15th January, 2016 at 03.00 PM.
Director (Land Costing)
1
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