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Lindfield Activity Centre
Phone: (02) 9416 1936
Email: [email protected]
Vacation Care Program 26th September – 7th October
Dear Parents and Carers,
Lindfield Activity centre is pleased to provide a Vacation Care Program for the 2016 September/October
school holidays. We have nine days of fantastic activities programmed that include visits from specialist
activity providers and excursions.
You can choose to enrol your child on any or all days of vacation care. It is important to note that only one
program will be run each day, so if an excursion is programmed, there are no alternative activities
provided. All staff working on the excursion day will attend excursions and the LAC building will be closed
on departure of the children and re-opened when they return.
Please read the attached documentation carefully and provide your completed form back to me as soon as
possible to secure your position.
We look forward to spending time with your children and are confident your children will have a great time
at LAC these holidays.
Kind regards
LAC - Centre Manager
Ph – 02 9416 1936
RS 2nd September 2016
Vacation Care Program 26th September – 7th October
Please note that the program described here is subject to change dependent upon enrolment numbers,
wet weather or availability.
OPERATING TIMES
The centre will be open from 7.30am to 6.00pm each day.
On Excursion Days, all children must be at the Centre by 9.00am. If your child is not signed in by the time
the bus departs, your child will not attend the excursion. As only one program will be run each day, if an
excursion is programmed, there are no alternative activities provided. All staff working on the excursion
day will attend excursions and the LAC building will be closed on departure of the children and re-opened
when they return.
FOOD
LAC will provide breakfast (cereal and toast) as an option for children arriving before 8:30am.
All children must bring their own morning tea, lunch, and afternoon tea snack plus a refillable water bottle.
No nuts are permitted.
Please ensure all lunch boxes and drink bottles are labeled with your child’s name.
A late afternoon/evening snack will be provided by LAC each day.
ELECTRONIC EQUIPMENT AND DEVICES
Children are not allowed to bring electronic devices to LAC. Staff at LAC will take no responsibility for loss
or damage to electronic equipment brought into the centre by the children.
CLOTHING
Please ensure children bring a hat and shoes suitable for walking each day.
Singlet tops and shoestring straps are not appropriate wear according to our Sun Safe Policy (see our
website at www.lindfieldactivitycentre.com.au )
Please take the time to read and think about the programmed activities to make sure your children are
dressed appropriately every day, particularly with hats and sun/rash shirts. (Please avoid singlet tops and
strap dresses that leave shoulders exposed. PLEASE LABEL CLOTHES!!! (We accumulate mountains of lost
property!)
RS 2nd September 2016
SUN SAFETY
Please make sure that your child comes to vacation care with sunscreen applied or help yourself to the
bottle on the sign in desk.
Your child must bring a hat. Children without an appropriate hat will not be allowed to participate in any
outdoor activities.
EXCURSION CLOTHING
A compulsory Excursion T-Shirt is required for excursion days only – T-shirts can be purchased at the
centre for $10 each. It is also a requirement that children are in closed shoes (no thongs or sandals).
FEES
The cost of all activities and transportation is included in the fee of $70.00 per day (7:30am-6pm or part
thereof).
BOOKING
How to book:
1.
2.
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5.
Complete a LAC enrolment form (if your child has not attended the service before)
Complete a Vacation Care Booking Form, ensuring you sign the terms and conditions.
Complete a consent form for each excursion activity nominated on your booking form
Return all the forms
Bookings will be confirmed via email once payment has been made.
Please note – this program is priced based on a minimum number of enrolments and therefore
once confirmed with payment, bookings are not refundable.
PAYMENT
Payment must be made prior to attending vacation care.
_______________________________________________________________________________________
RS 2nd September 2016
Excursion Consent Form
1. I, ___________________________________ hereby give permission for my
child/children to participate in programmed activities and attend Excursion Days
nominated on the program for the holiday period 26th September-7th October 2016,
as well as participate in all walking and use of public transport and contracted buses
required to attend excursions outside the centre.
Note: Buses provided may not be fitted with seat belts.
2. I have read and understand the information outlined in the risk assessments for
excursions during the term 3 vacation care period
Note: risk assessments found attached to this document
SIGNED________________________DATE: _______/__________/________
___________________________________________________________________________
RS 2nd September 2016
VACATION CARE BOOKING FORM SEPTEMBER/OCTOBER 2016
Name
Age
DOB
Allergies/medication
School
Child 1
Child 2
Child 3
Please tick:
My child/children are currently enrolled at LAC for 2016 and I have previously completed an OOSH
enrolment form. Please find my vacation care enrolment form attached.
My child/children are NOT yet enrolled at LAC - please find my completed vacation care enrolment
form. (Note: ensure that you have also completed the LAC OSHC enrolment form – available upon
request at the centre)
Please also find my completed LAC OSHC enrolment form attached.
While the Department continues to process matters regarding our Approval ID
for Vacation Care there will be no opportunity for families to qualify for CCMS
benefits ie. CCB,CCR, JET etc for the upcoming Vacation Care period/s until
further notice. We apologise for any inconvenience this may cause.
RS 2nd September 2016
I would like to book my child/children in for the following Vacation Care days:
Date
Monday 26th
September
Tuesday 27th
September
Wednesday 28th
September
Thursday 29th
September
Friday 30th
September
Monday 3rd
October
Tuesday 4th
October
Wednesday 5th
October
Thursday 6th
October
Friday 7th
October
Activity
Child 1
Child 2
Child 3
Example
Jed
Amy
Emily
N/A
N/A
N/A
Animal Awareness
Day
Tie-Dye Tuesday
Wacky Circus Day
Master Chef Day
Laser tag day
PUBLIC HOLIDAY- NO
VACATION CARE
Movie Excursion
Garden Day
Come Camping at LAC
Bowling at AMF
Hornsby
*****All excursions and incursions are subject to confirmation and
may be changed or altered without notice. All reasonable effort will
be made to notify families of changes to the program.
*** VERY IMPORTANT NOTE – PLEASE MAKE SURE THAT YOUR CHILD ARRIVES BY 9.00AM
ON EXCURSION DAYS. WE WILL RETURN TO THE CENTRE BY 3.30PM. ON IN CENTRE DAYS
OUR ACTIVITIES WILL START BY 10.00AM AND FINISH AROUND 3.30PM.
RS 2nd September 2016
Vacation Care 2016 Terms & Conditions
I understand that:
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Current Vacation Care fees are set at $70 per day, including all centre based activities and excursion costs.
I agree that my child/children will arrive by 9am on excursion days. I understand that if my child/children
arrive late, they will not be able to attend the excursion.
Fees are payable in advance in order to confirm position and booking.
Once vacation care is confirmed, fees are not refundable.
It is a legal requirement that a parent/guardian or other authorized person signs my child/children in and
out of the service every day.
It is compulsory that all children wear the approved participant t-shirts during excursions to maximize their
safety. I understand that a replacement shirt will be provided at an additional cost of $10 per shirt if my
child/children does not have the shirt for an excursion day.
If any unavoidable late change to the program occurs, a similar excursion/incursion will be substituted and
parents will be notified as soon as possible.
It is important that my child/children have enough food and water to include morning tea, lunch and
afternoon tea.
This centre is a NUT FREE centre and all and any food brought to the centre must be nut free.
Children are advised not to bring valuable items to the centre
Children are not permitted to bring mobile phones, game boys, electronic equipment etc to the Centre. The
centre/staff cannot take responsibility for these items, especially on excursions. All personal items must be
labeled.
Parents are required to notify the centre of any allergies their child may have.
Parents are responsible for updating all parent contact and emergency contact details including authorised
pick up persons.
Staff can only administer medications with the written permission from a parent/guardian. Parents
requiring staff to administer medication must complete a Medication Authority form (Included in the centre
enrolment form).
Centre and vacation care rules are established for the safety and enjoyment of all children. Children are
expected to respect and follow these rules. Breaches of these rules will result in children being excluded
from activities or, following consultation between centre staff and parents, the rest of the program. Any
critical incidents will result in immediate exclusion from the service.
LAC closes at 6.00pm and late fees will be charged in accordance with LAC late fee policy.
I agree to my child/children travelling with staff via public transport, chartered bus, car and walking where
appropriate as part of the vacation care excursion program.
I understand that if my child/children is sick, fees are non refundable.
I acknowledge that G and PG rated movies, DVD’s and games may be shown at the centre where and when
appropriate.
RS 2nd September 2016
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I agree to my child/children being photographed to assist with ongoing evaluation of the program and child
observations in accordance with the National Quality Framework (Quality Area 1)
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I agree to my child/children being photographed for use in current and future promotions and activities
arranged by the centre.
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YES / NO
YES / NO
I agree to my child/children watching G and PG movies at the centre where and when appropriate.
YES / NO
Parent/Guardian
Name:__________________________________________________________________________________
Signature :________________________________________________Date: __________________________
Parent/Guardian Authorisation
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I hereby indemnify LAC, its officers and agents and keep them indemnified against all claims, demands,
actions and liabilities of any kind.
I give permission for LAC educators and supervisors to perform First Aid when needed
In the course of participation or attendance, I authorise LAC, its officers and agents in the event of accident
or illness to obtain such medical and hospital assistance as required and agree to meet any and all expenses
thereby incurred.
I understand that my signatures below are providing permission to participate in the specific activity as
detailed for the persons under my care.
I understand that no refunds are given to confirmed booking and the centre does not accept cancellations
to bookings made.
I agree that my fees will be paid in advance by cheque or cash.
I have read the vacation care enrolment form, excursion information form and LAC OSHC enrolment form
and acknowledge that my child/children will be exposed to all normal risks associated with the participation
in this program.
I, the undersigned, have read and accept all the terms and conditions outlined in the Vacation Care enrolment form
and LAC OSHC enrolment form (if you have a problem or question relating to any of the above, please contact the
Centre Manager). If your child/ren are attending one or both of the excursion days
Parent/Guardian
Name:__________________________________________________________________________________
Signature :______________________________________________________ Date: _____________________
Contact phone: ____________________________________________________________________________
Email: ____________________________________________________________________________________
RS 2nd September 2016
Vacation Care Program Sept/Oct 2016
Monday 26th
September
Tuesday 27th
September
Wednesday 28th
September
Wacky Circus
Day
Animal
awareness day
Come into the
centre to meet,
learn about and
interact with
animals!
Tie-Dye
Tuesday
PUBLIC HOLIDAY
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Get crafty with tiedye! Make sure to
bring in your own
white t-shirt or
pillowcase and
make your own
patterns!ob got a
certificet for being
awsome
Welcome to the
RS 2nd September 2016
Laser Tag
Day
Master
Chef Day
circus! Come in
and get your face
painted, watch a
circus performer
and maybe you’ll
learn a few tricks
Cook up a storm
and show us how
a master chef
cooks! You will get
to make your own
delicious treats to
eat or take home
at the end of the
day 
Tuesday 4th October
Wednesday 5th
October
Thursday 6th
October
Movie
Excursion
Garden Day
Come Camping
at LAC
Enjoy a day out to
the movies with
friends 
Vacation care is
not on today!
Friday 30th
September
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as well!
Monday 3rd
October
Thursday 29th
September
Come help LAC
plant new veggies
and flowers to
make our centre
beautiful! You can
even make your
own grass head
too!
Come in and
battle your friends
in a game of laser
tag!
Choose your team
by coming either
red or blue.
Friday 7th October
Bowling at AMF
Hornsby
Join us for a day
filled with fun
camp activities!
Marshmallows,
scavenger hunts,
stories and pizza
making.
Enjoy a fantastic
day to the AM F
bowling
Lunch provided