Exercise: Schedule for Helpful
Consultants Ltd
Print these instructions if you wish and then follow the steps below. The instruction videos
will provide more information on how to do these exercises.
Step 1 – Insert a table
Open a new Word document (use this one for instructions and as an example only)
Insert a table with 6 columns and 6 rows, and type or copy, the following data:
Mon
Tue
Wed
Thu
Fri
Harry Helpful
Freddy
Friendly
Eric Expert
Chris Cunning
Step 2 - Split cells
Split the cells in each of the weekday columns (selected below). 5 columns will become 10. After
selecting the cells, move to the LAYOUT tab on the Table Tools ribbon and use the Split Cells button
in the Merge group.
Mon
Harry Helpful
Freddy
Friendly
Eric Expert
Chris Cunning
Tue
Wed
Thu
Fri
Step 3 – Insert new row, copy data, Autofit
Insert a header row above the row “Harry Helpful” and type or copy the headings (see highlighted
below). Then copy the content from these columns to your table. Autofit the columns if necessary.
You will find Autofit on the LAYOUT tab of the Table Tools ribbon.
Consultant
Harry
Helpful
Freddy
Friendly
Eric Expert
Chris
Cunning
Mon
Customer
Wildfire
Ltd
Rainy Day
Ltd
Stormy
Weather
Ltd
Sunny Day
Ltd
Tue
h Customer
8 Wildfire
Ltd
5 Rainy Day
Ltd
6 Stormy
Weather
Ltd
8 Sunny Day
Ltd
Wed
h Customer
6 Wildfire
Ltd
7 Rainy Day
Ltd
8 Stormy
Weather
Ltd
8 Sunny Day
Ltd
Thu
h Customer
7 Wildfire
Ltd
6 Rainy Day
Ltd
4 Stormy
Weather
Ltd
8 Sunny Day
Ltd
Fri
h Customer
8 Wildfire
Ltd
8 Rainy Day
Ltd
6 Stormy
Weather
Ltd
6 Sunny Day
Ltd
h
6
5
7
8
Step 4 – Sort the table data
Now sort the names of the consultants in alphabetic order. You will find the Sort button on the
LAYOUT tab of the Table Tools ribbon (click the table first), in the Data group. Select just the cells
you want to sort, the other data rows will follow.
Consultant
Chris
Cunning
Eric Expert
Freddy
Friendly
Harry
Helpful
Mon
Customer
Sunny Day
Ltd
Stormy
Weather
Ltd
Rainy Day
Ltd
Wildfire
Ltd
Tue
h Customer
8 Sunny Day
Ltd
6 Stormy
Weather
Ltd
5 Rainy Day
Ltd
8 Wildfire
Ltd
Wed
h Customer
8 Sunny Day
Ltd
8 Stormy
Weather
Ltd
7 Rainy Day
Ltd
6 Wildfire
Ltd
Thu
h Customer
8 Sunny Day
Ltd
4 Stormy
Weather
Ltd
6 Rainy Day
Ltd
7 Wildfire
Ltd
Fri
h Customer
6 Sunny Day
Ltd
6 Stormy
Weather
Ltd
8 Rainy Day
Ltd
8 Wildfire
Ltd
h
8
7
5
6
Step 5 - Use formulas
Sum up the hours for each weekday on the last row. Click the last empty cell in Monday column’s
hours.
Mon
Consultant Customer
Chris
Sunny Day
Cunning
Ltd
Click
here to
Eric Expert Stormy
Weather
insert
a
Ltd
formula
Freddy
Rainy Day
Friendly
Ltd
Harry
Wildfire
Helpful
Ltd
h Customer
8 Sunny Day
Ltd
6 Stormy
Weather
Ltd
5 Rainy Day
Ltd
8 Wildfire
Ltd
Tue
h Customer
8 Sunny Day
Ltd
8 Stormy
Weather
Ltd
7 Rainy Day
Ltd
6 Wildfire
Ltd
Wed
h Customer
8 Sunny Day
Ltd
4 Stormy
Weather
Ltd
6 Rainy Day
Ltd
7 Wildfire
Ltd
Thu
Fri
h
Customer
6
Sunny Day
Ltd
6
Stormy
Weather
Ltd
8
Rainy Day
Ltd
8
Wildfire
Ltd
h
8
7
5
6
On the Table Tools ribbon on the LAYOUT tab, you will find the Formula function in the Data group.
Click the Formula button and the SUM-function will be automatically shown and inserted when you
press Enter. Repeat this in each column, you cannot copy the formula in itself.
Consultant
Chris
Cunning
Eric Expert
Freddy
Friendly
Harry
Helpful
Mon
Customer
Sunny
Day Ltd
Stormy
Weather
Ltd
Rainy Day
Ltd
Wildfire
Ltd
h
8
6
5
8
27
Customer
Sunny
Day Ltd
Stormy
Weather
Ltd
Rainy Day
Ltd
Wildfire
Ltd
h
8
8
7
6
29
Tue
Customer
Sunny
Day Ltd
Stormy
Weather
Ltd
Rainy Day
Ltd
Wildfire
Ltd
Wed
Customer
Sunny
Day Ltd
4 Stormy
Weather
Ltd
6 Rainy Day
Ltd
7 Wildfire
Ltd
25
h
8
Thu
Fri
h
Customer
6
Sunny
Day Ltd
6
Stormy
Weather
Ltd
8
Rainy Day
Ltd
8
Wildfire
Ltd
28
h
8
7
5
6
26
(Note: If you change any of the values in the cells, you are required to insert the formula again to
recalculate. If you need to perform more advanced mathematical calculations in a table, we strongly
recommend Excel instead. An Excel spreadsheet can be inserted directly into word by means of the
Insert Table function on the INSERT tab).
Step 6 – Format the table
Format the table as you wish. Click the table and find the tools for this on the DESIGN tab of the
Table Tools ribbon.
Mon
Consultant Customer
Chris
Sunny
Cunning
Day Ltd
Stormy
Eric Expert Weather
Ltd
Freddy
Rainy Day
Friendly
Ltd
Harry
Wildfire
Helpful
Ltd
Total
h
8
6
5
8
27
Tue
Customer
Sunny
Day Ltd
Stormy
Weather
Ltd
Rainy Day
Ltd
Wildfire
Ltd
h
8
6
5
8
27
Wed
Customer
Sunny
Day Ltd
Stormy
Weather
Ltd
Rainy Day
Ltd
Wildfire
Ltd
h
8
6
5
8
27
Thu
Customer
Sunny
Day Ltd
Stormy
Weather
Ltd
Rainy Day
Ltd
Wildfire
Ltd
h
8
6
5
8
27
Fri
Customer
Sunny
Day Ltd
Stormy
Weather
Ltd
Rainy Day
Ltd
Wildfire
Ltd
h
8
6
5
8
27
Also, if you want, you can experiment by changing the Theme on the DESIGN tab.
Step 7 – Resize and move the table
Finally, you can change the page layout from Portrait to Landscape (Orientation tool on the PAGE
LAYOUT tab). Feel free to resize the table by dragging its corner, and feel free to move it by dragging
its crosshair. With the table selected, you can center it on the page with the Center button in the
Paragraph group on the HOME tab.
Step 8 - Quick Parts and Quick Tables
Quick Parts contain many useful preformatted texts and objects.
Choose a suitable header to your table from Quick Parts (Insert, Quick Parts in the Text group,
Building Blocks Organizer). For instance the Integral header.
Click the Insert button when you have selected a quick part. (Make sure there is an empty row above
the table in the document).
Now you can edit the inserted quick part as usual. For instance, Increase the Font Size if you like by
using the button in the Font-group.
Preformatted Tables from Quick Part
You will also find preformatted tables from the Quick Part. Below a few examples of tables retrieved
from Quick Parts. (Insert, Quick Parts in the Text group).
Matrix
City or Town
Point A
Point B
Point C
Point D
Point E
Point A
—
87
64
37
93
Point B
Point C
Point D
Point E
—
56
32
35
—
91
54
—
43
—
Double Table (The Greek alphabet)
Letter name
Alpha
Beta
Gamma
Delta
Uppercase
Α
Β
Γ
Δ
Lowercase
𝛼
𝛽
𝛾
𝛿
Letter name
Nu
Xi
Omicron
Pi
Uppercase
Ν
Ξ
Ο
Π
Lowercase
𝜈
𝜉
𝜊
𝜋
Epsilon
Zeta
Eta
Theta
Iota
Kappa
Lambda
Mu
Ε
Ζ
Η
Θ
Ι
Κ
Λ
Μ
𝜀
𝜁
𝜂
𝜃
𝜄
𝜅
𝜆
𝜇
Rho
Sigma
Tau
Upsilon
Phi
Chi
Psi
Omega
Ρ
Σ
Τ
Υ
Φ
Χ
Ψ
Ω
𝜌
𝜎
𝜏
𝜐
𝜑
𝜒
𝜓
𝜔
Table with Subheadings (Enrollment in local colleges, 2005)
College
Cedar University
Elm College
Maple Academy
Pine College
Oak Institute
Cedar University
Elm College
Maple Academy
Pine College
Oak Institute
Total
New students
Undergraduate
110
223
197
134
202
Graduate
24
43
3
9
53
998
Source: Fictitious data, for illustration purposes only
Graduating students
Change
103
214
120
121
210
+7
+9
+77
+13
-8
20
53
11
4
52
908
+4
-10
-8
+5
+1
90