FRAMEWORK AGREEMENT FOR EVENTS
AND RELATED SERVICES
Part A - Invitation and Conditions Of Tendering
1.
Invitation to Tender
1.1.
E-ACT (the “Client”) invites tenders for the provision of Consultancy
Services (the “Services”) relating to Events and Related Services in
accordance with the attached Brief (the “Brief”).
1.2.
This Invitation to Tender (ITT) consists of three parts and the Form of
Tender
Part A
the Invitation and Conditions of Tender
Part B
the Brief
Part C
the Terms and Conditions of Contract
Form of Tender
1.3.
IMPORTANT - To register your firm’s interest and ensure that you receive
any updates to this ITT, email the person named in section 5 confirming
that your firm will respond.
2.
Basis of Tenders
2.1.
Tenders must be submitted for the whole of the Services. Tenders for part
only of the Services will be rejected.
2.2.
A place on the framework agreement will be awarded to the most
economically advantageous tender, applying criteria of financial and
economic standing, technical ability, meeting legal criteria, methodology
and cost as described later in this document.
3.
Type and Term of Agreement
3.1.
We intend to award a framework agreement for the provision of Events and
Related Services.
3.2.
A framework is an agreement with one or several providers. It sets out the
general terms and conditions under which we can make specific purchases
as and when we need them. The formal contract is formed when a call-off
order is placed against the framework asking for specific delivery of goods,
services or works. In general a bidder can receive a call-off order directly,
or they may be asked them to take part in a mini-competition with the other
bidders on the framework.
3.3.
This particular framework agreement will operate via both methods as
follows:
3.3.1
Mini Competition
Each piece of work will be awarded through mini-competition under each
Lot. Each job requirement will vary and we will specify the requirement for
Events and Related Services
1
each specific job when running a mini competition. The Award Criteria for
each contract will be identified within the Mini Competition Documentation
but weightings will vary depending on the individual requirement
3.3.2
Direct Award
Where we can identify that there is one providerthat has a specific
expertise required, we may award directly or where the specific criteria for
particular call-off can be met we may award directly.
3.3
Our intention is to award this framework agreement for a period of 2 years.
There will be an option to extend the framework agreement by up to a
further 2 years in total.
3.4
The decision on whether to use the extension option available will be at
our discretion and we will base it on the following factors: performance,
and budget availability.
3.5
The total value of this framework agreement over the entire period
including any extension options will be a maximum of £100K.
3.6
Our intention is to appoint four to six consultants, though we reserve the
right to appoint more or fewer at our sole discretion.
4.
( Not Used)
5
Progression to the Award Stage
5.1
Tenderers that do not fall into the highest scoring range stated in the
selection stage will not be eligible to have their bids assessed at the award
stage.
5.2
There will be a maximum number of 6 Tenderers that will be awarded a
place on the framework. These will be the highest scoring Tenderers at the
Award Stage.
5.3
Pricing will be evaluated at Award Stage.
6
Information, Costs and Expenses
6.1
The Tenderer is responsible for obtaining all information necessary for
preparing its Tender and shall bear all costs, expenses and liabilities
incurred in connection with its preparation and delivery.
6.2
The expenses of the successful tenderer for any call off shall be paid in
addition to the consultancy fee in accordance with E-ACT current policy,
which includes reimbursement, inter alia, of second class train travel or
mileage at HMRC current rate. Where VAT has been paid, VAT receipts
are required or no reimbursement of the expense shall be made
6.3
Tenderers are required to complete the attached Pricing Schedule. The
pricing element submitted within this exercise is to establish a benchmark
to aid tender evaluation.
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2
6.4
Pricing should exclude VAT, where it’s applicable, and must be inclusive of
all related charges.
6.5
Providers (s) that are awarded admission to the Framework Agreement will
be required to price each individual contract call off at the time of any mini
competition when bespoke details relevant to each individual contract call
off will be made available.
7
Research and Investigation
7.1
The Tenderer is deemed for all purposes relating to its Tender, the Brief
and Terms and Conditions of Framework Agreement to have read and
understood them, to have carried out all necessary researches,
investigations and enquiries at its own expense and to have satisfied itself
as to the nature, extent and character of the Services and access to and
use of the any premises, employees, materials, equipment and machinery
which may be required, and any other matter which may affect its Tender.
7.2
The Tenderer shall have no claim against the Client in respect of the
matters mentioned in condition 7.1 above. In particular (but without
limitation) the Client shall make no payments to the Tenderer except as
expressly provided for in the Contract, and no compensation or
remuneration shall be payable by the Client because the nature, extent or
character of the Brief is different from that envisaged by the Tenderer.
8
Further Information and Queries
8.1
The Tenderer may write to Tolu Desalu at
[email protected]
to request any reasonable information or raise any query relating to the
Tender. Any such request or query must be received in sufficient time to
allow the Client to respond and no later than 24 March 2014 The Client
shall endeavour to provide such information or clarify such query and shall
advise all Tenderers of any information provided to a Tenderer as a result
of any such request.
8.2
If a Tenderer has difficulty in complying with any specific provision of the
Conditions of Tendering or the Brief or the Terms and Conditions of
Contract or wishes to propose any amendment to them, it should provide
all information and evidence concerning the same as the Client may
require. The Client may, at its discretion, consider the matter and may
waive or amend the relevant provision without prejudice to all or any other
provisions of the Conditions of Tendering or Brief or any rights or powers of
the Client. No such waiver or amendment shall bind the Client unless it is
in writing and signed by the Client's Director of Operations and Finance.
The Client may also, in its absolute discretion, postpone consideration of
any issues raised until formal evaluation of the submitted Tender.
9
Tenders
9.1
A tender for performing the Services must be made on the Form of Tender
accompanied by:
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9.1.1
the Pricing Document, Appendix A to the Form of Tender duly completed
by the Tenderer and in compliance with these Conditions of Tendering
itemised to show the indicative cost of the Services, as detailed in Clause
20;
9.1.2
the Tenderer's proposals for providing all parts of the Service, submitted as
Appendix B to the Form of Tender, setting out their methodology proposal,
etc. as detailed in Clause 20
9.1.3
the Tenderer’s proposals (if any) for contracting or outsourcing any part of
the Services, the names of the proposed sub-contracting/outsourcing
providers, the work proposed to be sub-contracted/outsourced. The costs
of sub-contracting or outsourcing must be included in Appendix A above;
9.1.4
such further details or information reasonably requested by the Client as
detailed in the Business Questionnaire.
10
Signature of Tender
10.1
The Tender must be signed:
10.1.1
where the Tenderer is an individual, by that individual;
10.1.2
where the Tenderer is a partnership, by 2 authorised partners;
10.1.3
where the Tenderer is a company, by 2 directors, or by a director and the
secretary of the company, such persons being authorised for that purpose;
10.2
The Tenderer shall produce forthwith on the request of the Client
documentary evidence of any authorisation referred to above.
11
Delivery of Form of Tender
11.1
The Form of Tender must be duly completed and together with the
completed Appendices e-mailed to [email protected] by no later
than 5.00 pm (17:00 hours GMT) on 26 March 2014 with “TENDER FOR
EVENTS AND RELATED SERVICES.” in the Subject Heading. Any
Tender submitted after that time on that date may not be considered.
11.2
The e-mailed tender must be sent to the above address only and must not
be sent to any other e-mail address. Any queries as to receipt must be
sent in a separate email to [email protected] with the same
subject heading. Any queries post submission must be sent to Tolu Desalu
11.3
The Tenderer must keep its tender valid for acceptance for 90 days from
the date set out in condition 8.1 above.
12
Timetable
12.1
The key milestones for the procurement are set out below:
Advert posted on Contracts Finder
Last date for clarification questions
Tenders Return date
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5 March 2014
24 March 2014
26 March 2014
4
Tender Evaluation Period
Award of Contract Report signed off
Intention to Award notified
1 April 2014
W/c 7 April 2014
11 April 2014
13
Non-consideration of Form of Tender
13.1
In its absolute discretion, the Client may refrain from considering a Tender
if:
13.1.1.
The whole of the Services are not tendered for or there are omissions in
the Tender;
13.1.2.
It is not in accordance with these Conditions of Tendering;
13.1.3
The Tenderer makes or attempts to make any variation or alteration to the
contract except in accordance with paragraph 5 of these Conditions of
Tendering.
14
Rejection of Tender (Collusive Tendering Certificate)
14.1
The Client shall reject a Tender, without prejudice to any other civil
remedies available to the Client or any criminal liability the Tenderer may
attract, if the Tenderer:
14.2
fixes or adjusts the prices shown in its Tender by or in accordance with any
agreement or arrangement with any other person or by reference to any
other Tender; or
14.3
communicates to any person other than the Client the amount or
approximate amount of the prices shown in its Tender, except where such
communication is made in confidence in order to obtain quotations
necessary for the preparation of the Tender or for the purposes of
obtaining the necessary insurance, Bond Undertaking or Guarantee
Undertaking; or
14.4
agrees with any other person than such other person shall refrain from
submitting a Tender or shall limit, restrict or reduce the prices to be shown
by any other Tenderer in its Tender; or
14.5
offers or agrees to pay or give, or does pay or give any sum of money,
inducement or valuable consideration directly or indirectly to any person for
doing or having done, or for causing or having caused to be done any act
of omission in relation to any other tenderer or any other person's
proposed Tender; or
14.6
in connection with the award of the Contract, commits an offence under the
Bribery Act 2010;
14.7
has directly or indirectly canvassed any member or staff of the Client
concerning the acceptance of any Tender or has directly or indirectly
obtained or attempted to obtain Confidential Information or any information
from any such member or officer or any Consultant engaged in providing
Services to the Client concerning any other tenderer or Tender submitted
by any other tenderer.
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14.8
The Tenderer confirms that the principles described in paragraph 14.1
above have been, or will be, brought to the attention of all SubContractors, Consultants and associate companies providing Services or
materials connected with the Tender and any Contract entered into with
the Sub-Contractors, Consultants or associated companies will be made
on the basis of compliance with the above principles by all parties.
15
Acceptance of Form of Tender
15.1
The Client is not bound to accept the lowest or any tender and reserves to
itself the right at its absolute discretion to accept part, all or not accept any
Tender.
15.2
An acceptance of a Tender by the Client shall be in writing and sent to the
successful Tenderer and the Framework Agreement shall then be made
and become binding. In addition, the Consultant shall at the request of the
Client execute and deliver to the Client a formal Framework Agreement.
16
Confidentiality
16.1
The Tender and Brief and all other documentation issued by the Client
relating to the Brief shall be treated by the Tenderer as private and
confidential for use only in connection with the tender and any resulting
contract and shall not be disclosed in whole or in part to any third party
without the prior written consent of the Client except in relation to the
requirement to obtain insurances to the required levels.
16.2
The Framework Agreement Contract and all copies are and shall remain
the property of the Client and must not be copied or reproduced in whole
or in part, save for the Consultant's own purposes in performing the
Services, and must be returned to the Client on demand.
17
Warranties
17.1
In delivering a Tender, the Tenderer warrants and represents to the Client
that:
17.1.1
it has not done any of the acts or matters referred to in paragraph 14 of,
and has complied in all respects with, these Conditions of Tendering;
17.1.2
all information, representations and other matters of fact communicated
(whether in writing or otherwise) to the Client by the Tenderer or its
employees or officers in connection with or arising out of the Tender are
true, complete and accurate in all respects;
17.1.3
it has made its own investigations and research and has satisfied itself in
respect of all matters relating to the Tender, Conditions of Contract and
Brief and has not delivered the Form of Tender and will not have entered
into the contract in reliance on any information, representations or
assumptions (whether made orally, in writing or otherwise) which may have
been made by the Client;
17.1.4
It has full power and authority to enter into the contract and perform the
Services and will if requested produce evidence of that to the Client;
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17.1.5
It is of sound financial standing and its officers and employees are not
aware of any circumstances (other than as may be disclosed in the audited
accounts or other financial statements submitted under condition 9 above)
which may adversely affect its financial standing in the future;
17.1.6
It has and will have sufficient working capital, skilled employees,
equipment, machinery and other resources available to it to perform the
Services in accordance with the Contract and to the Contract Standard for
the Contract Period; and
17.1.7
It has obtained all necessary consents, licences and permissions to enable
it to perform the Services and will throughout the Contract Period obtain
and maintain all further and other necessary consents, licences and
permissions to enable it to perform the Services.
18
Evaluation Criteria
18.1
Only those tenderers whose Business Questionnaire has passed the
evaluation criteria as described therein will have their tenders considered
further.
Those tenders where the tenderer has passed the Business Questionnaire
stage will be evaluated as set out below
18.2
.
18.3
Following compliance with the legal criteria (tender arrives before deadline,
in the correct manner with the Form of Tender completed, signed and
dated). All firms will then be evaluated at Level 2 on the basis of both price
and quality, the sub-criteria for which are set out below.
Weight
Level 1
Compliance with legal requirements
Pass/Fail
Price 40%
Price
40%
Quality 60%
Methodology:
40%
Project Design (Demonstrates a clear understanding
of the Brief) in each of the 7 areas
(5%)
Project Delivery
(5%)
Service Level
10%
Deployment and Team Structure
10%
Level 2
19
Scoring System
19.1
Where not otherwise stated the following scoring system will be used:
Score
0
Unacceptable Totally unacceptable and fails to meet
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expectations in every way
1
Inadequate
Substantially unacceptable and does not meet
expectations in some significant areas
2
Weak
Generally acceptable but does not fully meet
expectations. Insufficient evidence is given to
support or demonstrate sufficiency or compliance.
3
Good
Criteria as specified fully met. Answers fully cover
expectations and evidence is given to support the
answers, demonstrate sufficiency and experience.
4
Very good
Criteria as in 3 met and additional proposals are
made such that expectations are slightly
exceeded. Evidence as to how the additional
response will be achieved is provided, either by
demonstrating past experience or through a clear
process of implementation
5
Excellent
Criteria as in 3 met and exceeded. Additional
responses and suggestions are given which well
exceed expectations - criteria in the Services are
exceeded. Evidence as to how the additional
response will be achieved is provided, either by
demonstrating past experience or through a clear
process of implementation.
19.1
Representatives of E-ACT will evaluate and score the tenders. They will
conduct such evaluations independently or in joint meetings. If there are
significant variances in the individual scores discussions will be held to
moderate the scores based on the strengths and weaknesses of the
submissions with a view to setting a single objective group moderated
score. It is this ‘moderated’ score that will then be used as the score at
each level and for the final score for each tender if it is necessary for
moderation discussions to take place.
20
Responses Required
In addition to the list in Clause 9 the following are required to be submitted
as part of the tender.
Please ensure all responses are numbered in the same format set out
below
20.1
Price
20.1.1
Rates quoted shall be shown as per the Pricing Schedule (Appendix A),
confirming the E-ACT offer rate:
You shall state the current published consultancy rate and the discount
applied to E-ACT. This discount rate shall be applied for any additional
grades not listed in the Pricing Schedule (Appendix A), should an
equivalent grade not be evident, otherwise the discounted band for that
grade shall be applied
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8
Please note:
Pricing will be evaluated at a framework level and the maximum rates
will be agreed. The pricing evaluation at call-off must align to the
framework pricing structure but be specific to our requirements. The
Provider must not exceed the maximum framework rates. At this point
framework providers may also be requested to offer a ‘package’ price
which may include a discount or free resources.
20.1.3
Please describe how you will look to manage costs.
20.2
Methodology
20.2.1
Method of approach – Project Design
20.2.1.1 Events
Please describe your method of approach in meeting the requirements of:
•
•
•
•
•
•
Bespoke event management – from creation to execution
Booking of venues, speakers, catering, AV equipment, etc.
Support on attendee list and invitations
Publicity
Video/ audio taping
Budgeting
20.2.1.2 Marketing Collateral
Please describe how you would respond to the need for marketing
collateral, both online and offline for the purpose of building brand
awareness, establishing values and behavioural change.
Provide an end-to-end delivery (either independently or via your marketing
solutions network) of any marketing collateral for event/s, including invite,
programme, certificates, etc.
20.2.2
Method of approach – Project Delivery
What accountabilities and controls would you put in place within this
structure to achieve the key deliverables and ensure delivery of quality
service provision?
20.3
Service Levels
20.3.1
What service levels do you normally provide? (Maximum 500 words)
20.4
Deployment and Team Structure
20.4.1
Please outline your proposed Deployment and Team Structure to meet the
requirements of the framework agreement:
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9
•
You should include in your submission the names of the core team
who will be the key personnel, and who should remain available
during the course of any particular call-off. E-ACT shall be given
reasonable notice with a substantiating reason for the change of
any key personnel, and approve any replacement who shall be of
equivalent skill and experience (or higher) but without any impact
on the fee.
•
Details of the core team proposed (including short output based
CVs) and your ability to access additional specialist support.
•
You shall indicate other staffing resources (back office) which you
have available to support the service provision and which should
be included in the rates.
•
You should state the principal office(s) from which you will be
providing the key personnel.
20.4.2
Please also identify any resource requirements you may have.
20.4.3
Describe what would be the ideal and the also minimum expectation of
resources from E-ACT. This may be in the form of people, office, access to
buildings and technology.
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10
Part B Brief
1
E-ACT: Events and Related Services
1.1
Statement of Operations
We intend to award a framework agreement for EVENTS AND RELATED
SERVICES.
A framework is an agreement with one or several providers. It sets out the general
terms and conditions under which we can make specific purchases as and when we
need them. The formal contract is formed when the customer places a call-off order
against the framework asking for specific delivery of goods, services or works. A
bidder may receive a call-off order directly, or we may ask them to take part in a minicompetition with the other bidders on the framework.
This particular framework agreement will operate via both methods as follows:
Mini -Competition
Each piece of work may be awarded through mini-competition. Each job requirement
will vary and we will specify the requirement for each specific job when running a mini
competition. The Award Criteria for each contract will be identified within the Mini
Competition Documentation and weightings will vary depending on the individual
requirement.
Direct Award
Where we can identify that a provider has a specific expertise required, we may
award directly or where the specific criteria for a particular call-off can be met we may
award directly.
We reserve the right to undertake a benchmarking exercise to establish if the
benchmarked service(s) as a whole offer good value. If the benchmark report states that
any benchmarked service is not good value then the provider will implement changes as
set out in the benchmark report within the time limits specified.
1.2
Scope of Requirements
The Provider (s) must be able to help develop, create and execute a number of
events, including roundtable events, publication/ research launches, award dinners
and seminars, to achieve delivery of key messages, published reports or company
related announcements.
1.3
Statement of Requirements
1.3.1 The Provider(s) should be able to fulfil any requirements for development, creating
and execution of an event. This will include (but not limited to): the development,
creation and execution of events, including booking venues, catering, speakers as
well as help designing and sourcing any related marketing collateral.
Events and Related Services
11
Services shall include (but may not be limited to):
Events
•
•
•
•
•
•
Bespoke event management – from creation to execution
Booking of venues, speakers, catering, AV equipment etc.
Support on attendee list and invitations
Publicity
Video/ audio taping
Budgeting
Marketing Collateral
Provide an end-to-end delivery (either independently or via your marketing solutions
network) of any marketing collateral for event/s, including invite, programme,
certificates, etc.
1.3.2
Service Levels
Service levels will be as required for each call-off and shall be at least the level
described in the Framework Agreement
1.3.3 Deployment and Team Structure
The Deployment and Team Structure shall be as required for each call-off.
In addition there will be a management structure for managing the framework.
2.
Management of the Framework Agreement
Providers will be required to provide management information on the use of the
framework and shall meet at least annually with the Client to discuss the operation of
the Framework Agreement.
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Part C – Terms and Conditions Of Framework Agreement
Events and Related Services
13
Schedule 1
The Brief
Schedule 2
The Consultant’s Submission
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14
Form of Tender
Unconditional and Irrevocable offer to E-ACT at Head Office (Whitfield Street)
CONTRACT FOR: EVENTS AND RELATED SERVICES
Firm’s Name & Address:
1.0
FORM OF TENDER
1.1
To: E-ACT
I/We the undersigned, hereby offer to undertake on the acceptance of this Tender to
perform, execute or otherwise carry out the Consultancy Services to E-ACT in
accordance with the Tender documentation.
I/We, the undersigned, having examined the Tender Documents hereby undertake to
perform the Services required for the Rates set out in Appendix A, exclusive of VAT.
Prices and rates quoted shall be deemed to include the cost of inter alia, all vehicles,
expenses, materials, equipment including computer systems, overheads, labour,
waiting, personal attendance including evening meetings, data processing, statistical
information, reports, accounts, and the Consultant’s general obligations under the
Conditions of Tender and other items of work to complete the Services to all statutory
requirements, professional codes of practice, the Consultant's policies and codes,
the reasonable satisfaction of E-ACT’s contract manager, to the Contract Standard,
together with all liabilities whether express or implied incurred or incumbent upon the
Consultant pursuant to the Contract.
2.0
PRICE AND SCHEDULE OF RATES
2.1
The rates and days of work proposed which make up the price for carrying out the
Brief are set out in Appendix A as required by the Invitation to Bid.
3.0
METHOD STATEMENT
3.1
I / We hereby submit my/our Response to the Requirements Brief and other method
statements as Appendix B as required by the Invitation to Tenderer.
4.0
DECLARATION
4.1
I / We understand that my/our Tender is for the Prices and rates as set out in
Paragraph 2.1 and undertake that if this Tender is accepted I/we will not, save as
expressly provided in the Conditions of Tender, be entitled to and will not withdraw
the above offer and undertaking and will subject to and according to the documents
carry out the Brief.
4.2
I / We agree that the insertion by me/us of any conditions qualifying this Tender or
any unauthorised alteration to any of the Tender documents shall not amend these
Documents and may cause the Tender to be rejected.
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4.3
I / We agree that if upon examining the Form of Tender, an error of computation is
detected by E-ACT the Tenderer shall be given details of the error(s) and afforded
the opportunity to confirm or withdraw the offer. If confirmed the Tender figure will
remain unaltered.
4.4
I / We agree that this Tender shall remain open for acceptance by E-ACT and shall
not be withdrawn for 90 days from the last date specified for the receipt of this
Tender. I/We undertake and agree that if this Tender is accepted by E-ACT, the said
Tender shall from the date of such acceptance form a binding Contract between us.
Nevertheless I/We further undertake to execute a formal agreement for the proper
and complete fulfilment of the Contract.
4.5
I / We hereby acknowledge that I/we shall be disqualified and my/our Tender may
accordingly be rejected by E-ACT at its sole option if I/we:
4.6
a.
Fix or adjust the prices already shown in my/our Form of Tender by or
according to any agreement or arrangement with any other person, group or
Tenderer;
b.
Communicate to any person other than E-ACT the amount or approximate
amount of the prices shown in my/our Form of Tender, except where such
disclosure is made in confidence to obtain quotations necessary for the
preparation of the Form of Tender, or for the purposes of insurance referred
to in these Tender Documents;
c.
Enter into any agreement or arrangement with any other person that such
other person shall refrain from submitting a Form of Tender or shall limit or
restrict the Prices to be shown by any other Tenderer in its Form of Tender;
d.
Offer or agree to pay or give or do pay or give any sum of money, inducement
or consideration whether directly or indirectly to any individual or group for
doing or having done or having caused to be done or refraining from doing
anything in relation to any other Tenderers or any other person’s proposed
Form of Tender;
e.
Shall have offered, given or agreed to give any person any gift or
consideration of any kind as an inducement or reward for doing or forbearing
to show favour or disfavour to any person in relation to the Contract or any
other Contract with E-ACT, or if the like acts shall have been done by any
person employed by me/us or acting on my/our behalf, whether with or
without my/our knowledge;
f.
In relation to any Contract with E-ACT, I/we or any person employed by me/us
or acting for me/us shall have committed an offence under the Bribery Act
2010. Such non acceptance or rejection shall be without prejudice to any
other civil remedies available to E-ACT or any criminal liability which conduct
by me/us may attract.
I / We declare that I am/we are not party to any scheme, agreement or arrangement
by which any Tenderer for the said Brief has been or may be reimbursed by any
other Tenderer in respect of whole or any part of their Tendering costs.
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16
4.7
I / We acknowledge that E-ACT may in its absolute discretion refrain from
considering any tender if the tenderer does not tender for the provision of the entire
Brief contained in the Brief.
4.8
I / We acknowledge that E-ACT is not contractually bound to consider this Tender
and that the issuing of any Tender Documents to me/us did not amount to any form
of offer for any purpose.
4.9
I / We accept that E-ACT is not bound to accept all or part of any Tender at all.
4.10
I / We confirm that this is a bona fide Tender.
4.11
I / We hereby warrant and represent to undertake with E-ACT that:
a.
I / We have complied in all respects with and understand all parts of the
Invitation to Tender;
b.
All information, representations and other matters of fact communicated
(whether in writing or otherwise) to E-ACT by me/us or my/our employees
concerning this Tender are true, complete and accurate in all respects;
b.
I / We have not submitted a Tender or entered into the Contract in reliance
upon any representation or statement that may have been made by the
Council;
d.
I / We have full power and authority to enter into the Contract and carry out
the service.
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5.0 SIGNED FOR THE TENDERER
Dated
1. Name and Title:
Signature
2. Name and Title:
for and on behalf of:
Signature
Name of firm or company:
Address:
State whether the firm is a sole proprietor:
Yes 
No 
In the case of partnership, enter the full name and address of each partner:
Name
Address
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Appendix A: Pricing
1.1
Pricing will be evaluated at framework level and maximum rate will be agreed.
1.2
The pricing evaluation of call off must align to the framework pricing structure
but be specific to E-ACT’s requirements. The Service Provider must not
exceed the maximum framework rates. At this point the service provider will
be requested to offer a ‘package’ price which is expected to include a
discounted fee.
1.3
The following roles will be priced at framework level. The pricing will be based
on DAY RATES. You are, however free to include additional information
about the expectation/deliverable for each role:
Role
Director
Account Manager
Role Description
Drives client strategy within agency.
Responsible for overall agency team
effectiveness.
Responsible for return on client investment
(ROI). Accountable for all agency deliverable.
6+ years’ experience in Industry at a
comparable role. Experience in leading and
managing multi media campaigns
Manages client strategy within agency and is
the primary client contact.
Drives agency team effectiveness.
Day Rate
Accountable for return on client investment
(ROI)
Manages all agency deliverable
Supports the above with day to day matters
and has over responsibility for client
accounts.
Has strong interpersonal and
communications skills as well as project
management
Account Executive
Principal Consultant
Consultant
Events and Related Services
Two + years experience in industry in
comparable role,
Provides team administrative support.
General administration duties
Drives Client strategy within agency. Day to
Day client contact. Responsible for overall
agency team effectiveness.
Accountable for all agency deliverables
Five + years experience in industry in
comparable role. Experience of leading and
managing multi media campaigns. Holds
relevant specialist skills.
Drives client strategy within agency.
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Specialist grade –
Analyst/Researcher
Planning Director
Strategic Planner
Digital Strategist
Involved in client contact
Responsible for overall agency team
effectiveness
Accountable for all agency deliverables
Three to Five years experience in industry in
comparable role
Experience of managing multi- media
campaigns
Hold relevant specialist skills
Involved in client contact
Contributes to agency team effectiveness
Contributes to agency deliverable
Supports the above with day to day matters
Provide specialist input
Has strong interpersonal and communication
skills as well as project management
Three + years experience in industry in
comparable role
Drives consumer/account planning discipline
to deliver optimal insight on client business
identifies consumer trends and has holistic
view of the market to inform the creative brief.
Leads planning/ insight team within agency
Three to five years experience in industry in
comparable role
Extensive experience of running complex
multi-media campaigns on behalf of clients.
Uses current consumer research and insight
to develop optionally effective strategies.
Identifies target audiences and analyses their
characteristics, behaviour and habits
Evaluates and reports on campaign
effectiveness to inform future campaigns
Two + years experience in industry in
comparable role
Moderate experience in industry in
comparable role
Moderate experience of developing creative
strategies on complex multi-media
campaigns on behalf of clients
Uses current consumer research and insight
to develop optimally effective digital
strategies.
Identifies target audiences and analysis their
online characteristics, behaviour and habits.
Evaluates and reports on campaign
effectiveness of inform future campaigns.
Three to five years in digital or strategy
background
Moderate experience of developing creative
strategies on complex online campaigns and
integrating with offline teams on behalf of
Events and Related Services
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Data Planner
/Analyst
clients.
Data planning capability
Two + years experience in comparable role.
Experience of being involved in the
development of data
Planning strategies on ,multi-media
campaigns on behalf of complex clients
Please note the following:
a. A day is equal to eight working hours. Half days can be quoted for at half the
maximum day rate
b. Where role titles differ from those required, provider may use the definitions
of each grade to submit an appropriate day rate.
c. Rates provided will be exclusive of travel and VAT.
d. Note: travel may not be claimed.
e. The framework rates are the maximum chargeable by the Service
Providers and are fixed for the first two years of the framework.
Further competition is expected to reduce these rates.
Events and Related Services
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Appendix B
METHOD STATEMENTS
Events and Related Services
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