Edline Teacher Web Pages
January 5, 2009 Presentation
Please log on to www.edline.net under your user name and
password.
This presentation will be posted on the Teachers Shared
folder for further reference.
Teachers can begin using the Edline teacher pages as
soon as today.
Edline Web Solution
Layout & Implementation
Current website and home page for CES will remain at
www.ces-richmond.org indefinitely.
Teacher pages, sports pages, etc. will be automatically
directed to the Edline pages once the pages are in use or
by the full implementation date, whichever is sooner.
Parents will have to sign in to Edline to see calendar, etc.
Some pages will remain public.
Full implementation to launch at the start of the next school
year.
Teacher’s Home Pages
Organization
The home page contains a picture and a description of
the group as well as boxes and folders where you can
post important information about the group.
Folders Include:
News Items
Calendar Events
Links
Assignments
Teacher’s Home Pages
Teacher’s Home Pages
Organization
Shortcut boxes allow you to quickly view your own
classes, activities, and personal documents. They also
allow you to view this same information for any student
you are linked to.
There are three types of shortcut boxes:
•People (teachers with children who are students)
•Documents (like gradebooks and upcoming tests)
•Classes and other groups.
Teacher’s Home Pages
Organization
The My Contents box lists shortcuts and other
personal documents and scheduled events.
The "My Gradebooks" link shows you all the
gradebooks you currently have stored in Edline.
Teacher’s Home Pages
Organization
The "Old Class Materials " link takes you to a folder containing
documents you posted on class home pages in previous terms.
When one of your classes is deleted, Edline saves a copy of all the
items you posted to that class, excluding gradebook reports, into your
"Old Class Materials" folder.
You can copy any document or folder from here into your current
classes. This feature allows you to re-use class materials from your
previous classes.
Teacher’s Home Pages
Organization
The "Combined Calendar" link displays all the events
that have been posted to the school calendar, and to all
the other groups you are specifically a member.
It allows you to see the events that are important to you with just one click.
The calendar viewed by the parent will automatically list every assignment,
activity, or upcoming event assigned to that student.
This calendar is for viewing only, it cannot be modified.
For example, on February 15th, two different students’ calendars may read:
Word Within A Word Test
Library Books Due
Math Quiz, Chpt. 15
Social Studies Test- Alamo
Basketball Game, 4:00 CES
Math Facts Test
Free Dress Day
Free Dress Day
Science Projects Due
Basketball Game, 4:00 CES
Teacher’s Home Pages
Organization
The Command Center Allows You Access
To Your Gradebooks & Class Web Pages
From Command Center, you click on the individual web pages for
each class.
From these individual web pages, you can begin setting up your
page and adding content.
Setting Up Your Home Page
Change The Name Of Your Page
The name of the group (class) is displayed
at the top of the group's home page.
To change the name...
•Go to the home page of the class whose name you want
to change, then click the "Manage Class" link in your
Command Center.
•The Name field is in the Information section (the title of the
section changes to match the type of group you are
managing). Enter the new name in the name field.
•Click the ""Save & Return" button at the bottom of the
page.
Setting Up Your Home Page
Class ID – Only For Classes
The Class ID is used to upload the reports from
Gradequick to Edline & to identify sections of the same
class.
Please do NOT change your
Class ID
Setting Up Your Home Page
Change The Class Picture
You can display a single picture, drawing, or image in
the center of the group's home page just below the
group name.
To change the picture...
•From the Manage Class screen, scroll to the "Image" section at the bottom of
the page
•Click the "Browse..." button. A file selection dialog box will appear.
•Find the file that contains the picture or image you want and click the "Open"
button in the dialog box. The full path to the file you chose is now displayed in
the field next to the "Browse..." button.
•Click the "Save & Return" button at the bottom of the page. The next time
someone visits the group, this picture will be displayed on the home page.
Click “Remove” to remove this picture and choose another one.
Setting Up Your Home Page
Change The Class Picture
Helpful Hint……………
IMPORTANT: To avoid distortion when your picture is displayed on the
group home page, we recommend you use an image file that is
* a .jpg, .png, or .gif;
* approximately 314 pixels wide (the height does not matter);
* smaller than 75 Kilobytes
Setting Up Your Home Page
Change The Class Description
The description is displayed in the center section of
the group's home page below the group picture.
To change the description...
•From the manage class screen, type a short description into the Description
field.
•Then click the "Save & Return" button at the bottom of the page.
Helpful Hint……………
IMPORTANT: The Description Should Be Short, Generally A Quick Welcome.
Setting Up Your Home Page
Adding & Deleting Members
Adding and Deleting Group Members and Changing
Web Address Is Done By The Super Users.
You Can Make Add or Delete A Member If They Are A
Member Of Your Group Or Class.
Information Is Available In The Teachers Shared Folder
On The Server If You Need To Add Someone.
Setting Up Your Home Page
Setting Group Policies & Permissions
Group policies and permissions allow you to control
which types of users can create documents directly in
the Contents box on the group home page.
The documents they create will need to be approved before anyone other
than you and the author can see them.
When this group was created, EDLINE automatically set default policy
values. In most cases, these are just fine.
Helpful Hint……………
IMPORTANT: The Group Policies Should Only Change In Rare
Circumstances. Information On How To Make Those Changes Is In The
Teachers’ Shared Folder On The Server.
Setting Up Your Home Page
Change The Class Visibility
The visibility of the group is simply the set of people
who are allowed to visit it.
Most of the time, you will want everyone to be able to visit. If there are certain
documents within the group that you do not want everyone to see, then you can
set the visibility of those documents (or the folder that contains them) to be
more restrictive.
The current setting for the visibility of this group is displayed in the Visibility
section near the top of the page.
Helpful Hint……………
IMPORTANT: Visibility of individual sections of your page can change.
Detailed instructions are available in the Teachers’ Shared folder on the
server.
Adding Information To Your
Home Page
Creating Folders
Folders in Edline are a place to put things to keep them organized. When
you create a folder, it goes into the Contents box on the class home page.
Edline creates some folders for you such as Assignments.
There are three kinds of items you can put inside a folder:
Documents
Groups
Other Folders
Adding Information To Your
Home Page
Creating Folders
•From the class home page, click the "Edit" button at the top of the
Contents box.
•Select "Folder" from the pull down menu and click the "Add" button.
•Enter the name of the new folder in the "Title" field.
•Under the "Folder Management" heading, set the member permissions
and policies for the new folder, if necessary.
•Click "Save & Return" to save this folder and return to the original contents
page. However, if you wish to add another folder, you can quickly do so by
clicking "Save & Add Another". Your folder will be saved, and your cursor
will be appear in the Folder Name field, allowing you to begin the folder
entry process immediately.
Adding Information To Your
Home Page
Combined Calendar!!!!!!!!!
Edline Creates A Combined Calendar For Every
Student. This Calendar Is Personalized For Each
Individual Student.
•As you add assignments or activities, the combined calendar will be amended
to reflect those changes.
•The changes only will be added if you add a date to the document.
Adding Information To Your
Home Page
Creating Documents
When you want to post information to Edline, you do it
by creating a "document".
A document can be a quick note you type directly into a text box on Edline, an
assignment you created with word processing software (for example, a Microsoft
Word file), or a web document.
You can put documents in the News section, the Calendar section, and the
Contents section on your group's home page. Links that are posted in the Links
section are special kinds of documents.
Helpful Hint……………
IMPORTANT: Giving A Document A Date Automatically Adds It To The
Combined Calendar.
Adding Information To Your
Home Page
Creating Documents
Documents Are Created In Folders
Any time you create a document with a date, it will be created with a "category"
in the Calendar. The category that is assigned to the document is based upon
the folder in which it was created.
Assignments should be created in the assignment folder, tests in the test folder,
activities in the activities folder, etc.
Default folders have been created, but you can add folders as needed.
Adding Information To Your
Home Page
Creating Documents
Select A Section Of The Home Page You Want Your
Document To Appear
• News section
• Calendar section
• Links section Contents section (not in a folder)
• A folder in the Contents section (homework, projects, tests)
Adding Information To Your
Home Page
Creating Documents
Adding a Document to a Folder
•Open the folder where you want to put the document.
•Click the name of the folder in the Contents section. This will open the folder.
Adding Information To Your
Home Page
Creating Documents
Adding a Document to a Folder
Select "Document" from the pull down menu and click the "Add" button.
This button is at the top of the page. Clicking this will take you to the Create
Document Page.
Adding Information To Your
Home Page
Creating Documents
Adding a Document to a Folder
Enter Summary Information for your document, add a Calendar Date, and click
“Add”.
You will be sent to the Create Document Page, where you enter a title for the
document in the "Title" field. If you would like the document to show up on the
calendar, enter a date in the "Calendar Date:" field.
Adding Information To Your
Home Page
Creating Documents
Adding Content To Document You Create In A Folder
When entering content to a document, you are given
the three options (below the title and description):
Click one of the options below to add content:
•Enter Text By Hand (with optional link and image)
•Import an existing file (e.g. MS Word, PDF, Excel)
•Upload a web document (a .zip file containing web
pages)
Adding Information To Your
Home Page
Creating Documents
Adding Content To Document You Create In A Folder
Option 1: Text By Hand
•To make a text box appear to type your content, click on the link that reads
"Enter text by hand (with optional link and image)".
•Type text into the box provided, using the Rich Text Formatting options to
customize the text (to change font, color, style, etc).
Adding Information To Your
Home Page
Creating Documents
Adding Content To Document –
Option 1: Enter By Hand
You can add a photo to go with the information you typed.
•Browse and select an image that you wish to display with your text (if applicable).
•Choose any additional groups/classes that you wish to multi-post the document to,
and add them to the 'Additional Posted Groups' box.
•Click the 'Save & Add Another'. Or, click the "Save & Return" button if you are
finished adding events.
Adding Information To Your
Home Page
Creating Documents
Helpful Hint……………
To quickly create multiple events at one time, click the "Save & Add
Another" button. This will allow you to return you back to a new, blank
calendar event create page quickly to add another event. This will assist
you in quickly creating many calendar items at one time.
If you choose to, you can add a link to a related web site. That link will
appear at the bottom of the document when your users view it. Note that
this link will only appear for documents that are entered into the content
field and will not appear for imported documents.
Adding Information To Your
Home Page
Creating Documents
Adding Content To Document
Option 2: Upload Existing File
•When you import a document you have already created, the formatting (like
bolding, centering, tables, etc.) will be maintained.
•The only thing that won't be imported are pictures in the file (if you use the
"Import File" option). You can, however, add a picture.
Adding Information To Your
Home Page
Creating Documents
Adding Content To Document
Option 2: Upload Existing File
To make the 'Import a file' field appear, click on the link that reads "Import an
existing file (e.g. MS Word, PDF, Excel)".
HTML: Once you have imported an html file into Edline, you have the option to
convert the html code to Rich Text Format for editing purposes. However, once
you convert the html document to Rich Text Format, you cannot change it back
to html format.
You can also edit the html by hand and not convert it to Rich Text Format, if you
wish.
Adding Information To Your
Home Page
Creating Documents
Adding Content To Document
Option 2: Upload Existing File
•Click the "Browse..." button next to the "Import File" field. You will see a file
selection dialog box.
•Find the file that you want to import and click the "Open" button in the dialog
box. The full path to the file you chose is now displayed in the "Import File" field.
•Click the "Import" button to bring the file into Edline. Then click the "Save & Add
Another" button at the bottom of the page. If you are finished entering events,
click the "Save & Return" button to return.
Adding Information To Your
Home Page
Creating Documents
Adding Content To Document
Option 3: Upload Web Documents
It is now possible to upload a Web Documents to your school's Edline site. For
example, you can now post an HTML page showing multiple pictures from a class
field trip.
Web Documents will enable you to enhance pages of your Edline site with
multiple pictures, flash, and just about anything else you can create using HTML.
To upload a Web Document to Edline, you must upload a Zip file containing all of
the HTML related files that comprise the web page or group of web pages.
Web Documents can appear as News items, Calendar Items, as Assignmentsjust like any other type of document that appears on Edline.
Adding Information To Your
Home Page
Creating Documents
Adding Content To Document
Option 3: Upload Web Documents
•Place the cursor in the box and select the appropriate Zip file by using the
'browse' button.
•Enter the Default starting Page of the group of web pages that you have
uploaded. Typically the default starting page of a group of web pages is titled
'Index.html'. If this is not the case, or you do not know the default starting page
name, leave the field blank.
•Choose any additional groups/classes that you wish to multi-post the document
to, and add them to the Additional Posted Groups box.
•Click the "Save & Add Another" button to save your changes and add another
event. Or, click the "Save & Return" button if you are finished creating events.
Adding Information To Your
Home Page
Creating Documents
Helpful Hint……….
If there are copies of this event on other group calendar , Edline
defaults to automatically applying changes to all copies of the
event.
If you do not wish to apply the changes to all copies, uncheck the
box at the bottom/top of the page that reads "Apply changes
(update or delete) in all locations".
This applies to all documents, either uploaded, linked, or typed
directly in to Edline.
Adding Information To Your
Home Page
Creating Documents
The News Section
The News box contains documents like special announcements and
important reminders that you want people to see right away.
The most recently created or modified items are always listed at the top
of the box.
News items can have a short summary displayed below the title for
users to read. Click on the title of a item to read the full story.
Adding Information To Your
Home Page
Creating Documents
Creating A Document In The News Section
Click the "Edit" button at the top of the News section.
This will open the News section.
Select "News" from the pull down menu and click the "Add"
button.
This button is at the top of the page. Clicking it will take you to the
Create Document Page.
Adding Information To Your
Home Page
Creating Documents
Creating A Document In The News Section
Enter Summary Information for your item.
Once you click the "Add" button, you will be sent to the Create Document
Page. Enter a title and document summary for the item in the appropriate
field.
Adding Information To Your
Home Page
Creating Documents
Creating A Document In The News Section
•Enter Summary Information for your item.
Once you click the "Add" button, you will be sent to the Create Document Page.
Enter a title and document summary for the item in the appropriate field.
•Add Content to your news event.
Information is entered the same way as it is entered for an assignment or existing
folder. You can add by hand, upload an existing file, or upload a web document.
•Specify any additional groups that you want the event to appear in.
Select any additional groups from the "Available Groups:" menu. The menu is
located in the "Multiple Posting" section of the page.
•Click the "Save & Return" button at the bottom of the page when you are finished.
Adding Information To Your
Home Page
Creating Documents
Creating A Document In The Calendar Section
•Click the "Edit" button at the top of the Calendar section. This will open the
Calendar.
•Select "Event" from the pull down menu and click the "Add" button.
•Enter Summary Information for your event and select a category/folder. You will add
a title and choose a category (or choose uncategorized).
To add a calendar event that will appear in the all individualized calendar, you have
to have Super User privileges. You need to have Malcolm, Colleen, Brooke, or
Rachelle enter this information for you.
Adding Information To Your
Home Page
Creating Documents
Creating A Document In The Calendar Section
•Add Content to your calendar event. Information can be entered the same
way it is entered in the assignments folder.
•Specify any additional groups that you want the event to appear in.
Select any additional groups from the "Available Groups:" menu.
•Click the "Save & Return" button at the bottom of the page when you are
finished.
Adding Information To Your
Home Page
Creating Links To Other Websites
Creating A Link In The Links Section
The Links section contains links to other web
sites that may be useful to members of the
group.
For example, an art class might have a link to
the local museum.
Adding Information To Your
Home Page
Creating Links To Other Websites
Creating A Link In The Links Section
•Click the "Edit" button at the top of the Links section. This will open the Links
section.
•Select "Link" from the pull down menu and click the "Add" button.
•Add a title and enter summary information for the link. Enter a name for the
link in the "Title" field. If you wish for this link to appear on the calendar, you can
enter the calendar date in the "Calendar Date" field.
•Enter the address of the web page you want to link to. Edline has created and
saved an empty link with the name you chose in the previous step. Now just
enter the address for the web page you want to link to.
Adding Information To Your
Home Page
Creating Documents
Adding A Document To The Contents Section
When you add a document directly to the Contents section, it does not
go inside a folder. It is just listed in the Contents section along with all
the folders.
Documents in the contents folder should be limited to only a few items.
Examples of suggested documents could be:
Reading List
Merit/Demerit Description
Class Rules
Adding Information To Your
Home Page
Creating Documents
Adding A Document To The Contents Section
•Click the "Edit" button at the top of the Contents section.
•Select "Document" from the pull down menu and click the Add button.
•Enter Summary Information for your document and add a Calendar Date.
Click the “Add” button. Enter a title for the document in the "Title" field. If you
would like the document to show up on the calendar, enter a date in the
"Calendar Date:" field.
•Add Content to your document the same way you enter content for
assignments.
•Specify any additional groups that you want the document to appear in.
Select any additional groups from the "Available Groups" menu. Click the "Save
& Return" button at the bottom of the page when you are finished.
Adding Information To Your
Home Page
My File Locker To Save Documents
The My File Locker folder is a place for you to store documents that you may
want to use later (or next year) in your classes, clubs, sports, or other groups you
manage.
Use this locker to store new documents that you are not ready to use yet, to
store old documents you have used before and may want to re-use again, or
anything else you want.
You can upload documents directly into your locker, copy documents into your
locker from other locations in Edline, and copy documents out of your locker to
other locations.
Adding Information To Your
Home Page
My File Locker To Save Documents
•Go to the group or folder that contains the item(s) you want to move- open the
folder that contains the item(s) you want to move.
•Click on the name of the folder in the 'Contents' box to open it.
•Select the item(s) you want to move. Click the checkbox next to each item you
want to move. If you select a folder, the folder and all its contents will be moved.
Helpful Hint……….
If the item you want to copy is in the News, Calendar, or Links boxes, or
is directly in the Contents box (rather than in a folder), click the "Edit"
button at the top of the appropriate box to open it.
Adding Information To Your
Home Page
My File Locker To Save Documents
•Click the "Move To..." button at the bottom of the page. Choose 'My File
Locker' as the destination.
•You will be sent to a page that displays the 'Current Location' of your
document(s), folder(s), or group(s), along with a 'tree view' that will allow you
to choose the new location of the folder, group, or class where you wish to
move the selected item.
•Left click on the name (until it is highlighted), and then click the button that
reads 'Move Selected Item(s)'.
You’re Finished!!!!
Directing Your Home Page
Once Your Home Page Is Created, We Can
Re-Direct Your Parents From The Current Site
To Your New Page.
It Will Be A Straight Click Through
This Presentation Plus Tons Of Additional
Information Is Available On The Teachers’
Shared Folder On The Server.