Process between Cadastre and Land Register Interconnection of registers
UNECE-WPLA Workshop
Madrid, 24 - 25 November 2016
Topics
• Basic principals of
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the Cadastre
Registration process
Process between
Cadastre and LR
Ongoing
developments in
Cadastre
Conclusions
Julius Ernst
Cooperation of Cadastre and Land Register
Page 2
Cadastre and Land Register
Cadastre Proof of location, plot size, land cover … of parcels
based on surveying documents, cadastral map,
parcel register …
Authority: Cadastral office
Proof of the legal situation of parcels:
ownership, easements, mortgages, rights
and obligations ...
Authority: District courts
Land Register
Julius Ernst
Cooperation of Cadastre and Land Register
Page 3
Ministry of Justice
Ministry of Finance
Ministry of Economy
land register
Valuation
Cadastre
Tax offices
District court
BEV
114
Cadastral Offices
41
Land Reg.
Maintenance
Synchronisation
Cadastre
Maintenance
Land reg.
distribution
Interface
eGA
distribution
GDB
Notaty, lawyer
ca. 400
Provider
BEV
Licensed surveyor
WWW
Portal
ca. 270
Users
Private persons, legal entities,
banks,...
Julius Ernst
Cooperation of Cadastre and Land Register
Page 4
Characteristics of the Austrian Cadastre
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Austria:
• 8 Mill. Inhabitants
• Area: 84000km2
10.5 Mill cadastral parcels
3 Mill property units
41 Cadastral offices are
responsible for setup and
maintenance
all data available online in
digital form
Data are public and
accessible to everyone
Julius Ernst
Cooperation of Cadastre and Land Register
Page 5
Subdivide/sell
my parcel
Certification process in Cadastre
Owner
Electronic Entry Process
BEV-Web-Portal
VA Wien
VA Graz
VA
VA Salzburg
Salzburg
Certification
condition for
registration in LR
Preview layer of DKM
„new situation“
Formal and legal
Check
user data, Check for attachments
Validation process
Format (PDF/A-1b, text, ZIP)
Electronic Signature
Discussion with
all owners
Field survey
Electronic timestamp
Login at BEV-Web-Portal
Licensed
surveyor
Cadastral Processing
in Cadastral Office
Registration
VA …
Surveying
document
Julius Ernst
Cooperation of Cadastre and Land Register
Page 6
Registration in Land Register (“Landbook”)
Electronic legal transactions
Land Register (Grundbuch)
Owner
Information
publicly available
Update of
Cadastre
Preview layer to
(legal) DKM
System Message
to BEV (KFS)
Update of
Land Register
(Grundbuch)
Decision
Formal and legal
Check
Login at Land Registry Portal
Notary
Lawyer
Cadastral Processing in
Cadastral Office
Web - portal
Preparing all
documents,
certifications, etc.
Contract
Owner
Julius Ernst
Cooperation of Cadastre and Land Register
Page 7
Cadastre Processing System
• central Cadastre management and maintaining
tool for the cadastral offices
• Virtual offices, fully digital process
• Centralized applications and data
• all business cases of the 41 cadastral offices
• unique consecutive number for the business
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cases
journal entries („Logbook“)
subdivision tables
Julius Ernst
Cooperation of Cadastre and Land Register
Page 8
Digital Cadastre archive
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connected with the Cadastre Journal
contains all documents of each business case since 2012
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Ongoing digitization of old surveying documents (2025)
contains meta data of all documents
interface to Ministry of Justice (land registry)
• BEV-decision, subdivision plan, subdivision table,…
interface to BEV- Web portal
Julius Ernst
Cooperation of Cadastre and Land Register
Page 9
Pre-execution (Pre-view) Layer
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pre-execution of graphic
data based on surveying
document in a special layer
of the Cadastral map
Ensure the updating
process of Cadastre
Included Quality check
• prevent inconsistencies
Visualisation of future
changes
Julius Ernst
Cooperation of Cadastre and Land Register
Page 10
Surveying document for subdivision
Julius Ernst
Cooperation of Cadastre and Land Register
Page 11
Cadastral Map: legal Layer
Cadastral Map: pre-view
Layer
Julius Ernst
Cooperation of Cadastre and Land Register
Page 12
Digital Process Cadastre <> LR
• Communication via interfaces
• No longer paper decisions by
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the LR
No longer analogue documents
to the LR
Mutual access to the archives
• No longer double storage
Julius Ernst
Cooperation of Cadastre and Land Register
Page 13
Subdivision table
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Subdivision table as a core element
of the process
Provided by the cadastral Offices
based on surveying document
Produced by means of the preexecution layer
reference table for the updating
process of the LR
• Automatic production of the LR
decision
reference table for the updating
process of the Cadastre
Julius Ernst
Cooperation of Cadastre and Land Register
Page 14
Accelerated Updating process
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Update of the Cadastre
immediately following the
decision of the LR
• no more waiting for analogue
copies
Enabled by the pre-execution
layer
• pre-execution of graphic data in
the special layer of the
Cadastral map
No time lag between
Cadastre + LR
Julius Ernst
Cooperation of Cadastre and Land Register
Page 15
Requests to the LR
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Via electronic request application
(ERV)
• Mandatory for notaries, layers
• Cadastral Offices
Structured request based on
subdivision table
• guarantees completeness
Safe access via secure code
• Generated by cadastral system
One single and authentic reference
document (subdivision document)
– archived in the central registry
of the BEV
Julius Ernst
Cooperation of Cadastre and Land Register
Page 16
Ongoing improvements in the Cadastre
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Scanning the cadastral archive
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Develop structured surveying document
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• ca. 5 Mill surveying documents
• from 1883-2012
• Extract descriptive information from the pdf- document
• 1. step towards electronic object- change
Semi- automatic process to implement land cover
information
Homogenize the fixed points system
• 250 000 fixed points in ETRS
Prepare transformation of cadastre from MGI (national
system, Gauß-Krüger) to UTM
Julius Ernst
Cooperation of Cadastre and Land Register
Page 17
Conclusions
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Glance to the study of the WPLA (“one or two
organisations”):
Austrian model as a Best Practice of organisational
structure of Cadastre and LR
• for separated organisations
Different model compared to others in Europe
• Registration of the property at the LR (landbook) is based on
legally fixed boundaries
• Surveying process is at the beginning!
Fully electronic process, no duplication of work and data,
accelerated registration and “synchronized” Cadastre
and LR (landbook)
Julius Ernst
Cooperation of Cadastre and Land Register
Page 18
Thank you for your attention!
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Julius Ernst
Cooperation of Cadastre and Land Register
Page 19