KAN-DIS The Final Reports
2012-2013
• The Webinar will begin shortly.
KAN-DIS The Final Report
2012-2013
Kansas State Department of
Education
Laura N. Jurgensen
Teresa L. White
KAN-DIS Websites & Resources
• KAN-DIS project web site www.ksde.org/kandis
• ESI resources
http://ksdetasn.org/cms/index.php/esi-resources
• KAN-DIS email account
[email protected]
• KAN-DIS Help Desk
785-296-7935
Today’s Webinar Focus
KAN-DIS Overview
Resources and Contact Information
Sign-In
Registration
User levels
Reports
Emergency Safety Intervention Reports
Sequence of Reports
Report Tables
Data Input
Process to submit reports
Un-submit and Re-Set Reports
Common Questions
Common Errors
Login – KAN-DIS
www.ksde.org
http://www.ksde.org/kandis
KAN-DIS User Level Definitions
* Depending on the approval process established for your district these roles and access
privileges may change.
User Level
School Data Entry
Defined Roles/Responsibilities

Create, modify, and delete an incident in the “In Progress”
status for their school.

Access individual incident summary reports, import batch files,
and export files for their school.

View and edit aggregate reports for their school.
Approval Privileges

Submit incidents for approval

Cannot approve incidents

Cannot submit school level aggregate
reports.
School Administrator*
Same as School Data Entry plus:

Create, modify, and delete any incident in the “Pending School
Approval” status for their school.

Return incidents to “In Progress”.

Can permanently remove deleted items from the Recycle Bin.

Can view, edit, or submit school level aggregate reports.


School Read Only

District Data Entry
Same as School Data Entry plus:

Access individual incident summary reports, import batch files,
and export files for any school in their district.

View and edit school level aggregate reports for any school in
their district.

Access Report Submission Status Report for their district.
District Administrator*





To view reports and incidents entered for the selected building. 



Review (read) any incident at any level of the approval process, 
but cannot create, modify, or delete incidents.
Access individual incident summary reports for students at any 
school in their district.
Access Report Submission Status Report for their district.
Review (read) school level aggregate reports.


District Read Only

To view reports and incidents entered at a District Level.

Approve individual incidents
Submit school level aggregate reports to
KAN-DIS
Return incidents that have been submitted
for School Approval to “In Progress”
None
Submit incidents for approval
Cannot approve incidents
Cannot submit school level aggregate
reports.
Approve incidents (if allowed by their
district)
Return incidents that have been marked
“Approved at the School level” to “In
Progress”
Return incidents that have been submitted
for District Approval to “In Progress”
Cannot edit or submit school level
aggregate reports.
None
Sequence of Events
2012-2013 EOYA Collection:
End of Year Accountability
• AYP-QPA Data
Checklist
• Make sure data
is correct
• EYOA – End of
Year
Accountability
1. Submission Window: May 6, 2013 –
June 14, 2013.
2. Purpose: This record type collects
demographic, program participation, and
attendance data for use in AYP
determinations and other end of year
federal reporting.
3. Records for all students (both active
and inactive) who attended at any time
during the year should be submitted, and
data should be current as of the
student’s last day of membership for the
school year.
4. Focus is on membership, attendance,
and truancy information.
5. For information on the required and
optional fields for EOYA, please refer to
the KIDS 2012-2013 Submission Details:
EOYA document.
Common Errors on KAN-DIS
• Sign-off before truancy
data is checked.
• Entered data before
uploads to the KAN-DIS
system were complete
• Signed off on the AYP/QPA
data checklist
KAN-DIS NCLB/IDEA Reset or Un-submit
Report Request
KAN-DIS Seclusion and Restraint
Unsubmit Report Request
• Call Laura Jurgensen at (785) 296-5522.
• Reports may only be unsubmitted while the
reporting window is open and must be
resubmitted to KSDE before the reporting
window closes.
• The system will unsubmit both the seclusion
and restraint reports even if you only need to
make changes to one report. Please
remember to resubmit both reports to KSDE.
Definition of physical restraint in K.A.R. 91-42-1(f)
(Use this definition for reporting beginning in the 2013–14
school year.)
Restraint can be chemical, mechanical, or physical.
• Chemical restraint means the use of medication to control a
student’s violent physical behavior or restrict a student’s
freedom of movement. It is prohibited , except as prescribed
treatments for a student’s medical or psychiatric condition by a
person appropriately licensed to issue these treatments.
• Mechanical restraint means any device or object used to limit a
student’s movement. It is prohibited unless ordered by a
person appropriately licensed to issue the order for the device,
for a specific student.
• Physical restraint means bodily force used to substantially limit
a student’s movement.
Definition of Seclusion in K.A.R. 91-42-1(h)
(Use this definition for reporting beginning in the 2013–14
school year.)
Seclusion is not a place, it is a process.
Seclusion is identified by meeting three criteria:
The student is…
(1) Placed in an enclosed area by school personnel.
(2) Purposefully isolated from adults and peers.
(3) Prevented from leaving, or reasonably believes
that the student will be prevented from leaving, the
enclosed area.
Final Report
June 15, 2013
Remaining ESI reporting dates for 2012–13:
4th Quarter Entry Dates: April 1–June 30, 2013
4th Quarter Submission Window: May 15–June 30, 2013
ESI Reporting Dates for
2013–14 School Year
• 1st Quarter Entry Dates: July 1–September 30, 2013
• 1st Quarter Submission Window: September 30–October 15, 2013
• 2nd Quarter Entry Dates: October 1–December 31, 2013
• 2nd Quarter Submission Window: December 31, 2013 – January 15, 2014
• 3rd Quarter Entry Dates: January 1–March 31, 2014
• 3rd Quarter Submission Window: March 31–April 15, 2014
• 4th Quarter Entry Dates: April 1–June 30, 2014
• 4th Quarter Submission Window: May 15–June 30, 2014
Contact Information
Laura Jurgensen
[email protected]
(785) 296-7454
Teresa White
[email protected]
(785) 296-7884
IT Help Desk - (785) 296-7935
[email protected]