Camp Navarro
Production Summary Sheet
Appendix C
You have chosen this special place, Camp Navarro, for your Event. All of us on the
Camp Navarro team are excited to host your group. We are committed to ensuring
your time here is all that you hope and plan it to be.
Event producers attracted to Camp Navarro are seeking that special experience and
place for their attendees, in a spectacular environment, far away from the ordinary.
We are available to assist you along the way, from beginning to end, helping you
transform your Event ideas into reality.
No matter how different and unique your Event may be, there is a rational structure
we will work within, together. These documents will help us to collaborate in creating
the organization and managing the logistics involved for your Event.
This “Event Production Summary Sheet” - Appendix C, will provide for us the basic
information from which we can proceed with helping you plan your Event. The
information provided us in this form will assist us in providing you a comprehensive
package with clarity on the financial and logistical elements of your event.
Please return this completed form as soon as possible. You should view this as a
working document, with the final version due 90 days or more before the start date
of your event.
We look forward to working with you and are excited to be hosting you at Camp
Navarro.
Camp Navarro Staff
(707) 633 - 3020
[email protected]
Camp Navarro Production Summary Sheet
Page 1
1.
Completing this form:
Please enter the requested information into the tables below.
Fill this form out in Word from Microsoft Office 1997-2011. If this software is unavailable for use, this form
can also be accessed through Pages software from Apple or Libra Office online. Contact
[email protected] if you have any problems completing this form.
2.
Your Event Overview:
Please provide a detailed description of the following elements of your event.
Event Description
Theme, overview, vision
Staffing
Governance, organization, paid
employees, volunteers
Set-up Process
Times, setup crew, setup punch
list, decorations
Guest Check in Process
Check in area location
Accommodations
Guest Housing, Staff Housing,
guest room assignment
Activities
Desired Activities, Times,
Locations
Performance(s)
Location(s), Setup, special
accommodations,
decorations
Camp Navarro Production Summary Sheet
Page 2
3.
Event Schedule
Provide a detailed description of the activities that will take place at Camp Navarro at the times
designated below. Please include the locations of activities using the Camp Navarro Production Map,
number of guests involved and any special considerations.
Day 1
General Description
Total Staff Count Total
Guest Count
Morning 12:00AM12:00PM
Afternoon 12:00PM 5:00PM
Night time 5:00pm –
12:00AM
Day 2
General Description
Total Staff Count Total
Guest Count
Morning 12:00AM12:00PM
Afternoon 12:00PM 5:00PM
Night time 5:00pm –
12:00AM
Day 3
General Description
Total Staff Count Total
Guest Count
Morning 12:00AM12:00PM
Afternoon 12:00PM 5:00PM
Night time 5:00pm –
12:00AM
Day 4
General Description
Total Staff Count Total
Guest Count
Morning 12:00AM12:00PM
Afternoon 12:00PM 5:00PM
Night time 5:00pm –
12:00AM
Camp Navarro Production Summary Sheet
Page 3
4.
Catering
A.
Catering Pricing
Catering meal totals and pricing are detailed in the Event Summary Sheet.
B.
C.
Catering Menu
Meal 1
Servings
Meal 2
Servings
Meal 3
Servings
Meal 4
Servings
Catering Schedule
Meal
Camp Navarro Production Summary Sheet
Start Time
End Time
Page 4
D.
Catering Locations
Meal
5.
E.
Catering Policies
F.
Catering Terms
Location
Backup Location
Special Agreements
Please list here all special agreements not covered in the use policies, or the Event Summary Sheet.
1.
2.
3.
4.
Camp Navarro Production Summary Sheet
Page 5
6.
Vendors
All licensed companies and/or contractors’ onsite must be approved by Camp Navarro before they are
allowed to enter the premises. These companies will be asked to submit proof of insurance and necessary
licensing in order to conduct business at Camp Navarro.
A.
Security
Licensed Security Company & PPO #
Name
Contact Name
Phone
Email
Address
Proof of Insurance & PPO
B.
Please include both a copy of the proof of insurance and the PPO for
this company.
Medical
Licensed Medical Company
Name
Contact
Phone
Email
Address
Proof of Insurance
C.
Please include a copy of the proof of insurance of this company.
Insurance
Company
Contact
Phone
Email
Address
Proof of Insurance
Please include a copy of the proof of insurance for the Licensee’s
event.
Type
D.
Portable Toilets
Company
Name
Contact
Phone
Email
Number/Type of Units
Camp Navarro Production Summary Sheet
Page 6
Pumping Times/Plan
E.
Other
Other 1
Name
Contact
Address
Proof of Insurance
Other 2
Name
Contact
Address
Proof of Insurance
Other 3
Name
Contact
Address
Proof of Insurance
Other 4
Name
Contact
Address
Proof of Insurance
Other 5
Name
Contact
Address
Proof of Insurance
Camp Navarro Production Summary Sheet
Page 7