Project
Progress Report
Medical Teams International requests progress reports on Project Proposal
Summaries from partners or field offices due every 6 months from the approved
funding date or start of the fiscal year. The following are guidelines for the
progress report.
Date:
Organization:
1. Project Title:
2. Reporting Period:
3. Project Summary: (From the PPS: specifically the project goal, objectives and indicators.)
4. Project Participants
 Number of individuals who directly benefit from the project (e.g. trainees, patients, children under 5
years, women of reproductive age, etc.)
 Number of individuals who indirectly benefit from the project (e.g. community members, hospital
staff, men, etc.)
Please provide #s for those target groups in the list below that benefitted from or participated in this
project during the reporting period:
# of People Directly Served:
Adults >18 years: ______ OR Women of Reproductive Age (15-49 years) ______
Children/Youth 6 - 18 years: ______
Children 0 – 5 years: ______ OR Children 0 – 2 years _____
Community Health Workers supported: _____ (description: include # men / # women)
Health professionals supported: _____
Health facilities participating: _____
Others: ______ (describe):
Total # of People Directly Served: _____
# of People Indirectly Served: _______
Description:
TOTAL # of People Served: ________
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5. Project Monitoring
Complete the Progress Tracking Form using the Goal, Objectives, Outputs, and Activities from the original Project Proposal Summary.
Indicator
Baseline
Final
Target
Benchmark
Period 1
YR__
Result
Period 1
YR__
Benchmark
Period 2
YR__
Result
Period 2
YR__
Annual/To
Date (if
applicable)
Please indicate the status of the
project indicator in reaching each
benchmark for the relevant period.
Indicate:
“Achieved”
“Not Achieved”
Goal
Objective
Outputs
Activities
[add more Objectives, Outputs, etc. as needed]
Count the number of
benchmarks achieved and divide
by the number of possible
benchmarks to be achieved for
the period
(# benchmarks achieved/total #
benchmarks)
________%
Indicate Yes or No whether >70%
of the benchmarks were
achieved
YES ________
NO ________
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Comment on the progress indicated in the form above. Provide as much detail as possible
(numbers, description, location, barriers, etc).
a) Describe improvements and factors that have contributed to key successes.
b) Explain factors that may have contributed to lack of progress in achieving benchmarks for
this period.
c) Report steps planned to improve these indicators during the next reporting period.
6. Project Activities
6.1 Describe important project activities implemented during the reporting period. Consider using
the workplan table below.
Activity
Months (original PPS schedule)
1
2
3
4
5
6
Persons
Responsible
Status
Complete or not?
Comments
6.2 Discuss any challenges or constraints related to implementing the project activities, and any
adjustments to the original plan taken to overcome these constraints.
6.3 How were project participants involved in decision making, implementation, and monitoring of
the project activities for this period?
6.4 Equity: Describe project efforts to reach disadvantaged groups in the project area.
Are there groups you have not been able to reach? Why?
7. Partnership: Please share the aspects of partnership with Medical Teams International and other
partners, such as the Ministry of Health or other NGOs that are working well and the areas that need
improvement.
8. Transformation: Describe, as applicable to location and circumstances, how the experience of Christ’s
love is resulting in holistic change in the communities or individuals you work with. What are some ways
that you are integrating interventions, including sharing Biblical wisdom, to address the holistic health
needs of your communities?
This description may include quantitative measures of transformational indicators, or may be better
expressed in stories or other qualitative forms, depending on your circumstances. If a story best fits
your situation, you may choose to answer question 8 only. Refer to the MTI TDI document for
examples, and consider ways to describe the transformation happening broadly (i.e., at the community
or system level).
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9.
Please provide a human interest story that illustrates the particular spiritual, physical and/or
community impact on people’s lives. Provide as many details as possible (location, names, ages, family
description, before/after circumstance). Please include photos if possible.
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10.
Financial Report (Please complete if receiving cash grant from MTI.)
10.1
10.2
10.3
10.4
Present the budget and percentage of budget spent per major line item (include Budget
Template if used).
Discuss any major discrepancies. Provide explanation for discrepancies and explain the
impact of the discrepancies on achieving the objectives.
Describe local fund raising or contribution to the project during the period.
If applicable, describe how the budget will be reallocated in the next period to compensate
for overspending or underspending of major line items.
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