HFVOA
Sidewalk
Project
Status Update July 2015
Scope of the Project

Sidewalks cracking and lifting due to trees roots


Cornell Rd, North Side between 51st and Ray Cir
Shute Rd, East and West Side between Cornell and
Airport/Butler

HFVOA (Hawthorn Farm Village Owners Association) is
responsible
1)
2)
3)
37 Trees to be Removed, Stumps ground, Trees
Replanted, Root barriers to prevent re-occurrence
Sidewalk to be ground to make level, Sidewalk to be
Replace that are beyond repair
Landscape restoration
Geographical Area
Impact
 Community
uses our sidewalks for
commuting and recreation, but they are
unsafe at this time
 Several accidents happened so far, but
no law suits to date
 Until sidewalks are repaired they are
being marked with orange paint which
makes it more visible (redone in June)
Examples along Cornell Rd
Project Financials
 $15k
spent on planning to date
 Cost estimated at $225k in 2014



Needs to be updated – per Engr cost
should remain in Ballpark, but would need
to be revisited
Cost will increase if project is broken into
multi-year project.
Additional Engr fee for project should scope
of work change
Actions taken to date

Annual dues spending limited – 2103



Special Assessment $230/home – 2014
Engineering firm contracted:




Stopped spending on perimeter maintenance,
and cut costs on all normal HOA activity
to scope the project (2014)
Create Request for Proposal and collect
bids(2014)
Again in 2015 to ensure could still be complete
Special Assessment $550/home - 2015
Current Collection Status 2015
329 Homes total – No significant collections
issues as of May 2015
 $195k collected provides opportunity to start
the project !!!


Unsure of status of Homeowner legal recourse
if current board does not act.
Based on Previous legal advice, excess funds
will not be refunded, but earmarked for similar
scope of work (nature of special assessment)
Actions Planned




Assess Impact of City work – DONE!
Inform contractor and engineer to Plan for
project – On Hold due to data gathering
Prioritize activity based on greatest risk areas /
hopefully previous scope applies – DONE –
previous scope applies
Begin Project- July 2015 – In Process – Risk due
to delaying into the busy season

Contractors busiest season will be Aug/Sep
Actions Planned




Assess Impact of City work – DONE!
Inform contractor and engineer to Plan for
project – On Hold due to data gathering
Prioritize activity based on greatest risk areas /
hopefully previous scope applies – DONE –
previous scope applies
Begin Project- July 2015 – In Process – Risk due
to delaying into the busy season

Contractors busiest season will be Aug/Sep