CENTRE FOR OPEN AND LIFELONG LEARNING
EMPLOYMENT AGREEMENT
(CONTRACT)
The NAMIBIA UNIVERSITY OF SCIENCE AND TECHNOLOGY [hereinafter referred to as the “EMPLOYER”]
and
Surname: ………..…………………………………………………………………………………………………………...................
Full Name(s):……………………………………………………….……………………………………………………………………
(Hereinafter referred to as the “EMPLOYEE”), Namibian ID No: ………………………………………………………………….
Income tax no:…..…………………………………………………………………………………………………………...................
Date of birth:…….…………………………………………
Telephone Number:…………...……………………………...
Email address: ……………………………………………….
Cell no: ………………………………………………………..
(Passport No):……………………………………………...
Country: ………….….....……………………………………...
(SEE NOTES, p.5)
whose Personnel Number is given as:……….………………………………………………………………………………………
and whose Address is given as:……………………………………………………………………………………………………….
…………………………………………………………………………………………………………………………………………….
1.
The Employee has the following qualifications (please list the highest and most relevant for post as well as
subjects majored):
………………………………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………………….
2.
The Employee agrees to render the required services in the position of :……………………..………………………
………………………………………………………………………………………………………………………………….
in the Centre for Open and Lifelong Learning (COLL)
for the period ……………………………......................to……………………………………………..............................
3.
The Employee further agrees to execute duties as laid down in the attached job description of the mentioned
position. If appointed as Marker-Tutor, the Employee further agrees to set and mark examination papers as
part of his/her job description.
4.
The Employee further agrees to execute any other duties, related to and generally flowing from this position as
and when requested by his/her supervisors or the Deputy Vice-Chancellor: Academic Affairs.
[Note: This Agreement consists of eight (8) pages and must be completed in duplicate. All pages, except page 7, must be initialled by all
signatories. Use black ink only.]
Revised Employment Agreement (23.09.2016) 2017
2
5.
The Employee further agrees to adhere to all statutes, the Human Resources Code, staff regulations, directives
and departmental rules in force at the Namibia University of Science and Technology during his/her period of
employment.
6.
The Employer agrees to remunerate the Employee on the following basis in Namibian currency: (To be duly
completed by the Department: Human Resources only!)
Hourly………….……/ Monthly ………………. / Annually ……………….. / Contract ………………………………….
Hours per week: ……………………………………………………………(where hourly rate is applicable)
Commencement date of contract: …………………………………………………………………………………………..
Expiry
date of contract: ……………………………………………………………………………………………………….
………………………………………………………………………………
For office use:
…………………………………...…………………………….. (Post code) …………………………………………(GLA)
Remuneration will be according to the valid list of tariffs approved by Council
(Indicate the items applicable)
ITEM
NO.
SERVICES RENDERED TO COLL
1.
Content Development of Self-contained/Wraparound print-based Study Guides (Attach CE,
ID & LE Reports)
2.
Content Development of eCourses
(Attach CE, ID & LE Reports)
3.
4.
5.
Moderation/Content Editing of print based
Study Guides (Attach CE Report)
Content Editing of eCourses (Attach CE
Report)
Content Editing of Scripts for DVD Tutorials
(Attach CE Report)
6.
Moderation/Content Editing of Tutorial Letter
7.
Revision of Study Guide (Content) (less than
60% revised)
(Attach CE, ID & LE Reports)
TARIFF
INDICATE
WITH "X"
WHERE
APPLICABLE
Self-contained study guide
N$165.00 per full A4 page
N$82.50 per half A4 page
+ bonus of 25% of writers fee if
completed on schedule
Wrap-around study guide
N$93.50 per A4 page
N$46.75 per half A4 page
+ bonus of 25% of writers fee if
completed on schedule
N$33.00 per page (scanned pages &
screen shot pages)
N$165.00 per full content page
N$82.50 per half content page
+ 25% bonus of Content Development
fee if delivered on schedule
(Maximum number of content pages =
200)
N$33.00 per page (scanned pages &
screen shot pages)
N$55.00 per full A4 page
N$27.50 per half A4 page
N$55.00 per full content page
N$27.50 per half content page
N$165.00 per 15 minute Script
N$55.00 per full A4 page
N$27.50 per half A4 page
N$88.00 per full A4 page (revision
between 30-59%)
N$44.00 per half A4 page
N$55.00 per full A4 page (revision less
than 30%)
N$27.50 per half A4 page
[Note: This Agreement consists of eight (8) pages and must be completed in duplicate. All pages, except page 7, must be initialled by all
signatories. Use black ink only.]
Revised Employment Agreement (23.09.2016) 2017
3
ITEM
NO.
SERVICES RENDERED TO COLL
TARIFF
INDICATE
WITH "X"
WHERE
APPLICABLE
N$33.00 per page (scanned pages &
screen shot pages)
8.
Revision of eCourses (Content)
(less than 60% revised)
(Attach CE, ID & LE Reports
9.
N$88.00 per full A4 page (revision
between 30-59%)
N$44.00 per half A4 page
N$55.00 per full A4 page (revision less
than 30%)
N$27.50 per half A4 page
N$33.00 per page (scanned pages &
screen shot pages)
Instructional Design (Attach ID Report)
N$71.50 per full A4 page
N$35.75 per half A4 page
10
Instructional Design of eCourses
(Attach ID Report)
N$71.50 per full content page
N$35.75 per half content page
11.
Language Editing (Attach LE Report)
12.
Language Editing of eCourses
(Attach LE Report)
13.
Language Editing of Scripts for DVD
Tutorials (Attach LE Report)
N$165.00 per 15 minute Script
14.
Compilation of First Tutorial Letter
(with assignments)
N$60.50 per page (max 20 pages)
15.
Compilation of Feedback Tutorial Letter
N$60.50 per page (max 10 pages)
16.
Tutor-Marking of Assignments
17.
Marking of Tests
18.
Tutor-Marking of Online Assessments
19.
Vacation School
(maximum 4 hours)
(attach attendance list)
N$286.00 per hour
20.
Face-to-face Tutoring
(maximum 8 hours per month)
(attach attendance list and dates of tutorials)
N$286.00 per hour
21.
22.
Tele-teaching Tutorial
(attach attendance list)
Online Tutoring for Chats/Discussion Groups
(attach report/contribution list)
Max – 8 hours per month
N$38.50 per full A4 page
N$19.25 per half A4 page
N$38.50 per full content page
N$19.25 per half content page
N$72.60 per tutor marked assignment
N$22.00 per marked assignment with no
tutor comments
N$27.50 (2 hours)
N$33.00 (3 hours)
N$38.50 (4 hours)
N$61.60 (1 hour – Hons)
N$77.00 (2 hours – Hons)
N$88.00 (3 hours and above – Hons)
N$71.50 per online assessment of each
student/group activity
N$286.00 per broadcast hour
N$286.00 per hour per online Chat/
Discussion Group
(Maximum 15 students per group)
23.
Web presence (attach
report/posting/contribution list)
N$71.50 per online forum topic/posting
with interactions (Maximum number of
online interactions per week = 4)
24.
Script Writing for Radio Tutorial
(attach final edited script)
N$286.00 per 10 minute Script/Radio
Tutorial
(Maximum number of 10 minute Scripts
per course = 6)
[Note: This Agreement consists of eight (8) pages and must be completed in duplicate. All pages, except page 7, must be initialled by all
signatories. Use black ink only.]
Revised Employment Agreement (23.09.2016) 2017
4
ITEM
NO.
SERVICES RENDERED TO COLL
TARIFF
25.
Script Writing for DVD Tutorial
(attach final edited script)
N$286.00 per 15 minute Script/DVD
Tutorial
(Maximum number of 15 minute Scripts
per course = 6)
26.
Presenters for DVD Tutorials
N$3,630.00 per Course /DVD Tutorial
27.
Actors for DVD Tutorials
N$2,420.00 per Course /DVD Tutorial
28.
Casting and Coaching of Actors for DVD
Tutorials
N$10,890.00 per Course DVD of 6 x 10
minute Scripts
Supervision of Research Projects
(Attach evaluation/assessment sheet of
Assessed Project)
N$1,320.00 per Project
30.
Assessment & Supervision of
Research Proposals
N$300.00
31.
Work Integrated Learning
N$250.00 WIL Visit
N$250.00 WIL Marking of Portfolios
32.
Supervision of Mini-Thesis (Hons level)
(Attach evaluation/assessment sheet)
N$2,200.00 per Thesis
29.
INDICATE
WITH "X"
WHERE
APPLICABLE
Multi-Media Design
Audio
Video
N$50.0
N$50.00
0
N$100.0
N$100.00
0
N$100.00
Moderate (reading content)
Advanced (explain concept)
Minimum (YouTube)
N$250.00
Moderate (explain concept)
N$500.00
Advanced – own
(demonstration)
N$100.00
Moderate (E.g. Voki)
N$150.00
Advanced (new creation)
N$200.00
Moderate (video) (10-15 slides)
N$300.00
Advanced (Video with audio) (10-15)
Comic
N$200.00
Min 3, Max 5 settings
Web page
Maximum 100 pages
N$ 35.00
33.
Animation
PowerPoint (Max 10 slides
per course)
N$ 70.00
Content Editing
N$22.50
N$45.00
Half page
Full page
Half page
Full page
[Note: This Agreement consists of eight (8) pages and must be completed in duplicate. All pages, except page 7, must be initialled by all
signatories. Use black ink only.]
Revised Employment Agreement (23.09.2016) 2017
5
15% of total fee deducted (4-7 days late,
including weekends)
25% of total fee deducted (8-14 days
late, including weekends)
Penalties for late submission (tutorials,
assignments, study guides, online course
34. content)
40% of total fee deducted (15-21 days
late, including weekends)
60% of total fee deducted (22-30 days
late, including weekends)
Contact be cancelled – no payment
(more than 30 days late, including
weekends)
ITEM
NO.
SERVICES RENDERED TO
EXAMINATIONS
35.
Setting of question papers and memoranda
(1 hour)
36.
Setting of question papers and memoranda
(2 hours)
37.
Setting of question papers and memoranda
(3 hours)
38.
Setting of question papers and memoranda
(4 hours)
39.
Moderation of question papers and memoranda
(1 hour)
40.
Moderation of question papers and memoranda
(2 hours)
41.
Moderation of question papers and memoranda
(3 hours)
42.
Moderation of question papers and memoranda
(4 hours)
43. Marking of scripts
44. Moderation of scripts
Moderation of Bachelor Research Proposals
44. Moderation of Research Proposals – Hons
Moderation of WIL Portfolio
45.
Moderation of continuous assessment
(minimum of 64 hours per semester)
46.
Moderation of Mini Thesis
(Hons)
TARIFF PER COURSE/LEVEL/SCRIPT
INDICATE
WITH "X"
WHERE
APPLICABLE
N$500 (Hons)
N$500 (NQF 4,5,6)
N$700 (NQF 7,8)
N$750 (Hons)
N$700 (NQF 4,5,6)
N$900 (NQF 7,8)
N$1000 (Hons)
N$900 (NQF 4,5,6)
N$1000 (NQF 7,8)
N$1000 (Hons)
N$250 (Hons)
N$300 (NQF 4,5,6)
N$400 (NQF 7,8)
N$400 (Hons)
N$400 (NQF 4,5,6 )
N$500 (NQF 7,8)
N$500 (Hons)
N$500 (NQF 4,5,6)
N$550 (NQF 7,8)
N$500 (Hons)
N$25.00 (2 hours)
N$30.00 (3 hours)
N$35.00 (4 hours)
N$56.00 (1 hour-Hons)
N$70.00 (2 hours – Hons)
N$80.00 (3 hours and above – Hons)
N$25.00 (2 hours)
N$30.00 (3 hours)
N$35.00 (4 hours)
N$56.00 (1 hour - Hons)
N$70.00 (2 hours - Hons)
N$80.00 (3 hours and above – Hons)
N$150.00
N$375.00
N$200.00
N$2 500 (NQF 4,5,6)
N$3 000 (NQF 7,8)
N$3 000 (Hons)
N$375.00
[Note: This Agreement consists of eight (8) pages and must be completed in duplicate. All pages, except page 7, must be initialled by all
signatories. Use black ink only.]
Revised Employment Agreement (23.09.2016) 2017
6
7.
This contract has no implications of renewal, promotion or permanent appointment. It is expressly agreed that
the Employee does not have any legitimate expectation of any renewal or extension of this Agreement and
his/her employment, notwithstanding any provision of this Agreement, act, expression or any statement by any
of the NUST’s officials in whatsoever capacity to the contrary; and that any renewals or extensions of term of
employment will not create any expectations or rights to permanent employment or further renewals or
extensions in the future.
8.
This contract is not valid without the signature of the Director: Human Resources and/or Deputy ViceChancellor: Academic Affairs. This Agreement and any amendment to the terms hereof are not valid unless the
signature of the Deputy Vice-Chancellor: Academic Affairs is appended thereto and the Employee
acknowledges that should he/she undertakes any duties without the signature of the Head of Department and/or
Deputy Vice-Chancellor: Academic Affairs being duly affixed hereto, he/she does so entirely at own risk.
9.
DISPUTES:
9.1
Should any difference or dispute arise between the parties under or in respect of this agreement or the
interpretation hereof or the performance by either party of its obligations hereunder, and whether during the
subsistence of this agreement or on the termination thereof provided that such dispute did not arise from the
date the cause of action arose as provided for under section 86(2) of the Labour Act, Act 11 of 2007, such
difference or dispute shall be submitted to arbitration, with both parties sharing the costs of the arbitrator, in
terms of the arbitration laws for the time being in force, unless otherwise expressly provided herein.
9.2
The Arbitrator shall be as agreed upon between the parties involved in the dispute and failing agreement in that
regard within seven days after the arbitration has been demanded, as appointment by the President of the
Namibian Law Society.
9.3
The conduct of the arbitration proceedings shall be as agreed between the parties, or failing agreement, as
determined by the arbitrator. The decision or award of the arbitrator shall be conclusive and binding upon the
parties and may be made an order of a court of competent jurisdiction.
9.4
In the event that any of the parties refer a dispute to the Office of the Labour Commissioner as provided for in
terms of the Labour Act, Act 11 of 2007, and the other party demands private arbitration as provided for under
11.1 to 11.3 above, both parties hereby agree and will confirm such agreement in writing after referral of the
dispute to the Labour Commissioner, that the conciliation and arbitration proceedings in terms of the Labour Act
will be postponed until finalisation of the private arbitration proceedings as agreed upon herein.
9.5
Both Parties agree to submit to the jurisdiction of the Magistrate’s Court of Namibia in respect of any legal
proceeding arising from the provisions of this Agreement.
10.
NOTICE PERIOD
10.1
Tutors must give 30 days’ notice to the Director: COLL of their intention to resign provided that the last day of
the notice period is at the end of an academic semester. Tutors who resign are required to submit a marking
scheme and/or memorandum in cases where they have compiled the first tutorial letter and set assignment
questions for the following semester.
10.2
Tutors must give 30 day’s notice to the Director: COLL, if s/he cannot present tutorials during the vacation
school.
10.3
Face-to-Face Tutors who cannot keep pre-arranging tutoring times must give 7 days' notice in advance to the
Regional Coordinator of the respective Regional Centre or COLL Coordinator: Academic Support.
10.4
Writers must give 30 day’s notice to the Director: COLL of their intention to resign provided that the last day of
the notice period is at the end of an academic semester.
10.5
Council or the Employee, as the case may be, may terminate employment without giving notice to the other
party, provided that the Council or the Employee, as the case may be, shall pay the other party the appropriate
remuneration which would have been payable had the required notice been given.
The Namibia University of Science and Technology will not be responsible or held accountable or liable for any
plagiarism, breach of copyright laws or illegal use of study material committed by any of its course compilers or writers.
[Note: This Agreement consists of eight (8) pages and must be completed in duplicate. All pages, except page 7, must be initialled by all
signatories. Use black ink only.]
Revised Employment Agreement (23.09.2016) 2017
7
11.
DEDUCTION OF COSTS FOR REPLACING OUTSTANDING MATERIALS
The Namibia University of Science and Technology reserves the right to deduct the cost of replacing material
originally borrowed from them and not returned on the finalisation of the contracted task. The cost will be
calculated as that which is needed to purchase a new item in replacement of that which is not returned.
12.
Both parties further agree to submit to the Jurisdiction of a Magistrate’s Court of Namibia in respect of any legal
proceeding arising from the provisions of this Agreement.
Signed at ______________________________ on this __________ day of ______________________________ 20___
EMPLOYEE
WITNESS
DIRECTOR: COLL
(Approval for contract period less than one year)
DATE
DEPUTY VICE-CHANCELLOR: ACADEMIC AFFAIRS
(Approval for contract period exceeding one year)
DATE
HUMAN RESOURCES OFFICER
DATE
DIRECTOR: HUMAN RESOURCES
DATE
[Note: This Agreement consists of eight (8) pages and must be completed in duplicate. All pages, except page 7, must be initialled by all
signatories. Use black ink only.]
Revised Employment Agreement (23.09.2016) 2017
8
NOTES:
(To be placed on Personal File after all relevant signatures have been obtained)
A.
GENERAL
1.
Non-Namibian citizens should note that this contract shall be invalid without a work permit or proof of permanent
residence.
2.
Forward completed and signed documents together with a completed APPLICATION FOR EMPLOYMENT
FORM or COMREHENSIVE CURRICULUM VITAE to the Director: Human Resources, for processing.
3.
All signatories of page 7 to this Agreement must initial pages 1, 2, 3, 4, 5, 6 and 8 thereof.
4.
Attach job descriptions or addendums of duties where applicable.
5.
All Agreements must be accompanied by educational certificates and personal documents.
6.
Should it become known that the educational qualifications or personal documents presented by the employee
have been forged, his/her Agreement shall be terminated with immediate effect.
[Note: This Agreement consists of eight (8) pages and must be completed in duplicate. All pages, except page 7, must be initialled by all
signatories. Use black ink only.]
Revised Employment Agreement (23.09.2016) 2017