101 Session:
Hellyer Track Promoters
December 16, 2012
Today’s Agenda
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Welcome and Introductions
Types of Hellyer Promoters
Who You’ll Work With…
6 Steps to Promoting at Hellyer
Key Dates
Guidebook Review
Q&A
Next Steps
Intros
 Name
 History with Hellyer
 Why you want to be a promoter
 Share any promoting plans for 2013
Who You’ll Work With…
 Northern California Velodrome
Association (NCVA)
 Track Scheduling Committee
 Supervisor Committee
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Event Supervisors
NCNCA Officials
USA Cycling (varies)
County Park Rangers
Types of Hellyer Promoters
1. NCVA Events
2. Independent Events
3. Championship Events
NCVA Track Scheduling Rationale
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Sprint/TT programs?
Endurance programs?
Is there something for masters?
Is there something for juniors?
Is there something or novice/intermediates?
Women?
What is the countdown to States/Districts,
Nationals, Worlds?
Six Steps
Step 1:
Schedule
Your NCVA
Event
Step 2:
Permit Your
Event(s)
Step 3:
Scheduling
&
Confirming
Your Event
Staff
Step 4:
Pre-Event
Responsibilities
Step 5:
(Onsite) Event
Day
Responsibilities
Step 6:
After Your
Event
Key Dates to Keep in Mind
Mar
Apr
May
Clinics and “Get Ready for Racing”
Opportunities
Jun
Jul
Aug
Sep
Race Season
Championships
Championships
HVC
Date
Event
Promoter
June 15-16
Juniors District Championships
Needed
June 21-22
Hellyer Velodrome Challenge
Needed
Jun 29-30
Masters Districts Championships
Needed
Sept 14-15
Elite Districts Championships
Needed
Oct
Review
Send requests
to Scheduling
Committee
3
Prepare your
race / event
agendas
Dates, races
covered,
categories/
skill levels
2
1
Next Steps
• By January 1 –
For Events held
prior to June 1
• By February 1 –
For Events held
June 1 thru
September 30
NCVA Track Scheduling Committee will schedule
event requests submitted after the above deadlines,
provided requests are submitted 60 days prior to the
event and there are no NCVA calendar conflicts.
NCVA
Schedules
events based
on priority and
racer demand
Questions?