END OF YEAR PRESENTATION & AGM
SUNDAY 23th NOVEMBER 2014
HAWKESBURY OASIS AQUATIC CENTRE
Cnr Church & Drummond Streets
South Windsor NSW
10am – 4pm
11am - AGM & Presentation
Please bring your swimming costumes, picnic
lunch and shade awnings. (Canteen is available)
---------------------------------------------------------------------Please note - The Club will be paying for members. If any other relatives or friends will cost $8 per
person to cover the cost of admission. Note: No Alcohol or glass permitted.
All committee positions must be filled for 2015 prior to presentation.
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Penrith Districts PCYC Minibike Club
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All positions must be filled for 2015 prior
to presentation.
“Many hands make light work”
Please be mindful that the success of, and the ability to continue to operate the club, relies on the
parents to step up and get involved. All too often we are given the ‘I’m too busy’ excuse. Whilst this
is true for all, we are just asking for a small donation of time & effort to help make this a great club.
Please consider the alternative; we risk closure of the club or at best we will have to pay staff
resulting in a dramatic increase in costs for everyone.
Positions Available – (On the job training available for all roles)
1. President
2. Vice President
3. Secretary
4. Assistant Secretary
5. Treasurer
6. Sports Captain
7. Assistant Sports Captain
8. Scorer
9. Canteen Co-ordinator
10. Canteen Helpers (Minimum 2 required)
11. BBQ Operator (Minimum 2 required)
12. Grounds Person (Minimum 3 required)
13. Track Maintenance
14. Scrutineers (Minimum 2 required)
15. General Committee Members (Minimum 3 required)
Summary of expectations for committee positions:
1. President
Responsibilities: This position is the point of contact for all aspects of the club. Responsibilities
include coordination of legal, functional and social aspects of club operations. Knowledge of the
rules (MOMS) or a willingness to learn fast is expected.
Level of commitment: High - 6-10 hours per week own time + must be available for all ride days &
monthly committee meetings.
Benefits: The position offers a fantastic opportunity to get involved with the minikhana, PCYC and
MNSW communities. The position comes with the club phone.
2. Vice President
Responsibilities: This position is the ‘back up’ support for the President. Knowledge of the rules
(MOMS) or a willingness to learn fast is expected.
Level of commitment: Medium - 4-6 hours per week + should be available for all ride days & monthly
committee meetings
Benefits: The position offers a fantastic opportunity to get involved with the minikhana, PCYC and
MNSW communities. Great stepping stone to get involved!
3. Secretary
Responsibilities: This position is the back office support for the club. The secretary is required to take
Minutes at the committee meetings, manage club records and look after the club mail & publicity,
including looking after the Facebook page & the club website.
Level of commitment: Medium - 4-6 hours per week + should be available for most ride days to
assist in the office. Will be in regular contact with the PCYC, MNSW and the Club President &
attendance at committee meetings (once a month).
Benefits: The position offers a fantastic opportunity to get involved and get to know the club
members. This position comes with a laptop equipped with a database & templates.
4. Assistant Secretary
Responsibilities: This position is the ‘back up’ office support for the secretary including looking after
the Facebook page & the club website.
Level of commitment: Low - Medium - 2-4 hours per week + should be available for most ride days
to assist in the office & attendance at committee meetings (once a month).
Benefits: The position offers a fantastic opportunity to get involved and get to know the club
members. It offers great flexibility and could be done as a ‘job share’ role with the secretary.
5. Treasurer
Responsibilities: This position is the book keeper for the club. Must be able to balance takings (count
money) and bank funds (at PCYC) after each ride day, also responsible to manage the accounts (&
chq book) which requires regular interactions with PCYC staff and the production of a basic monthly
income / expenditure report for each committee meeting.
Level of commitment: Medium 4-6 hours per week + should be available for most ride days to assist
in the office. Required to visit PCYC Office in Penrith regularly.
Benefits: The position offers a fantastic opportunity to get involved and gain an understanding of
how the club operates.
6. Sports Captain
Responsibilities: This position coordinates ‘who does what / where’ on ride days. Also checks score
sheets after ride days & assists with induction of new riders and coaching for club members.
Level of commitment: Low - Medium 2-4 hours per week + must be available for all ride days.
Scoresheet checking involves approximately 1-2 hours after ride days. The position is expected to be
available for committee meetings.
Benefits: The position offers a fantastic opportunity to get involved and get to know the club
members with minimal paperwork responsibilities!
7. Assistant Sports Captain
Responsibilities: This position is the ‘back up’ for the Sports Captain, assisting with ensuring it all
goes smoothly and getting involved with the induction of new riders and coaching for club members.
Level of commitment: Low - Medium 2-4 hours per week + should be available for all ride days. The
position is expected to be available for committee meetings.
Benefits: The position is an excellent role for those who cannot commit to much time.
8. Scorer
Responsibilities: This position is the score sheet auditor. The job involves entering the scores after
each ride day into an excel spreadsheet.( Please note, it allows for some good exposure to how the
kids are going, however this information is not shared with anyone until each AGM except for the
President, Sports Captain & scorer)
Level of commitment: Low – 1-2 hours per week as time permits. The position should be available
for committee meetings.
Benefits: The position is an excellent role for those who cannot commit to much time.
9. Canteen Co-ordinator
Responsibilities: This position is the responsible for all aspects of the canteen. Responsibilities
include shopping, managing stock levels, managing a cash float and running the canteen on ride
days.
Level of commitment: Medium to High - 6-8 hours per week leading up to the ride day in own time +
must be available for all ride days & monthly committee meetings.
Benefits: It is a great opportunity to get involved. The position can be shared as long as it is managed
properly between the individuals.
10.
Canteen Helpers
(Minimum 2 required) – required to help out in the canteen on Ride days
11.
BBQ Operators
(Minimum 2 required) - required to prepare, cook & clean the BBQ on Ride days
12.
Grounds People
(Minimum 3 required) – assist on ride days & working bees with set-up & basic maintenance.
13.
Track Maintenance Co-ordinator
Organise working bees, track maintenance, equipment hire, & all basic maintenance.
Assist on ride days with track set-up.
14.
Scrutineers
(Minimum 2 required) – Early start on ride days (8am)!
Required to scrutineer bikes & helmets for ride days.
15.
General Committee Members
(Minimum 3 required) – The ‘roadies’ of the club.
Responsible wherever / whenever / whatever needs doing to help keep the show on the road.