INFORMATION FOR GRADUANDS
This information is provided to ensure that you are aware of the graduation process and
requirements.
1. In order to graduate ‘In PERSON’ you will need to complete the:
a. ‘Online Registration Form’ available at: www.wānanga.ac.nz
2. For those who wish to graduate ‘In ABSENTIA’ please contact/email your School
Administration Manager.
3. Ensure that all outstanding debts have been paid in full, no later than 28 February 2014,
these include:
a. All outstanding fees:
must be PAID IN FULL prior to the above date.
b. All overdue library books:
must be RETURNED prior to the above date.
c. Academic Regalia Hireage:
must be PAID upon completion of online registration.
4. Read the attached ‘Information for Graduands’ booklet to familiarise yourself with the
proceedings and instructions
5. Please check the Te Whare Wānanga o Awanuiārangi website www.wānanga.ac.nz for the
most up to date information. (Includes maps of all locations and the up to date programme)
For all enquiries relating to Graduation, please contact your respective School
Administration Manager



School of Iwi Development: Contact Kiri Nuku (07) 3063239 or email [email protected]
School of Undergraduate Studies: Contact Eneta Mason (07) 3063211 or email
[email protected]
School of Indigenous Graduate Studies: Contact Marama Cook (07) 3063253 or email
[email protected]
Location/s:

Map H:

Registration
& Gowning
Pōwhiri

Hīkoi:
Map D:

Ceremony:
Map F
Map C:
SLEV (Single Level Education Village),
McAlister Street, Whakatāne
Te Mānuka Tūtahi Marae
105 Muriwai Drive, Whakatāne
The Army Hall Carpark
Cnr of Quay Street & the Strand East, Whakatāne
War Memorial Hall Complex, Short Street, Whakatāne
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1. REGISTRATION:
(SLEV - Single Level Education Village), McAlister Street, Whakatāne)
a. It is very important that you REGISTER if you are attending ‘IN PERSON’ as this list is presented on stage
and your details are announced before you receive your certificate/tohu. This register is also used to
ensure the person handing out the certificates will be able to match your name with the correct
qualification.
b. Please print out the registration ticket/Information sheet (from your online registration) and bring this to
the Registration desk.
(Refer to Point 2.2 below for opening times and ‘Map H - SLEV’ for location of the Registration & Gowning
Rooms).
c. All Graduands attending ‘In PERSON’ must report to the registration desk (prior to Friday April 11, 10 am).
d. At the registration desk we will check your name, iwi affiliations and the name of the programme you are
graduating from.
 We will also check if you have ordered and paid for your regalia (gown) and have no outstanding fees.
e. Upon collecting your regalia, you will be given your allocated tickets for seating within the ‘War Memorial
Hall Stadium’. It is your responsibility to allocate your tickets to your respective supporters.
 Note: There will be no entrance into the stadium area (Entrance 1 on the War Memorial Hall Complex
map) without a valid ticket.
2. ACADEMIC REGALIA/GOWNING:
The Graduation Ceremony is a formal celebration of your achievement.
a.
If you choose to graduate ‘In PERSON’, it is compulsory for all graduands to wear academic dress,
otherwise known as academic regalia (i.e. gown and additional attire appropriate to your qualification).
Graduation regalia will be sourced by the Wānanga and charged to you accordingly.
b.
If you have achieved a qualification higher than the one you are receiving from Te Whare Wānanga o
Awanuiārangi and you wish to graduate in this regalia, you are responsible for obtaining your own
academic dress. Please organize this early to ensure availability.
2.1 Cost of Hireage of Academic Regalia
c.
For those receiving a:
 Certificate/Diploma
$25 (GST inclusive)
 Undergraduate/Graduate degree $50 (GST inclusive)
d.
This must be paid upon registration via Internet Banking (bank account for payment is provided within
the on-line registration).
Please ensure you provide your student ID and First/Last Name as references when making payment.
2.2 Collection & Return of Academic Regalia
REGISTRATION & GOWNING ROOMS
(Single Level Education Village), McAlister Street, Whakatāne)
HOURS OF OPERATION
Wednesday, 9 April 2014
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Thursday, 10 April 2014
Friday, 11 April 2014
Collection
Return
1pm – 5pm
9am – 8pm
7am – 10am
3pm – 5pm
IMPORTANT POINTS TO REMEMBER:
 If you are attending the pōwhiri it is important that you have registered and changed into your regalia
before the pōwhiri.
 All regalia must be returned to the Registration & Gown Room and/or photos (refer times above).
 Some dress suggestions:
- The day involves a considerable amount of walking and standing (the Hīkoi includes walking 400
metres). Please wear suitable footwear (high heels may not be practical) and be aware that jackets
under Gowns may cause you to ‘heat’ up.
- The temperature at the Whakatāne War Memorial Hall is reasonably warm during April.
- Men may find it helpful to wear a shirt and tie, as placing the neckband of the hood under the tie helps
to hold the hood in place.
- Choose a hairstyle that allows you to wear your trencher comfortably.
3. PŌWHIRI (Te Mānuka Tūtahi Marae, 105 Muriwai Drive Whakatāne)
 Please make your own way to the venue, and assemble in your Academic Regalia outside the
Waharoa/front entrance of the marae by 7.30am.
 You can find detailed maps and information sheets on our main website www.wananga.ac.nz
 Information regarding Marae Protocol and Pōwhiri will be delivered from 7.30am (by one of our Cultural
Advisors).
 It is suggested that you and your supporters have breakfast (you may also wish to have snacks for your
support team (due to the long day)). Mobile food stalls will be at the Whakatāne War Memorial Hall
Complex selling food from 11am to the end of the ceremony.
 Light Food and Entertainment will be offered to Manuhiri at the Main Campus (after the ceremony).
 Traffic direction, parking and wharepaku to/at the marae is shown on the maps.
 Parking is available on Toroa Street, Whakatāne (short walk of 1 minute to Te Mānuka Tūtahi Marae).
Wardens/Marshalls will direct you to parking, and provide instructions to marae.
 Road closures may occur to ensure the safety of pedestrians - these will be marked/signposted.
 Morning tea (after Pōwhiri) will be set aside as follows:
Te Hono ki te Ao
Kaumatua/Council/Dignitaries;
Te Aroha o Ngāti Awa
Graduands and remainder of Manuhiri.
 Please make your way to the Army Hall Carpark by 10.30am – in preparation for the Hikoi.
 Please advise your whanau/supporters that the buses at the end of the Hīkoi are for Graduands only.
Security will be managing entry onto the buses.
**In the event of severe weather, the alternative venue for the pōwhiri shall be the Whakatāne War
Memorial Hall, Short Street, Whakatāne.**
4. HĪKOI – GOWN AND TOWN (The Strand, Whakatāne)
(Weather permitting)
Those Graduands who do not wish to participate in the hīkoi, please make your way to the Whakatāne War
Memorial Hall at Short Street, Whakatāne, for the Graduation ceremony. The doors will open at 11.15am at
the War Memorial Hall complex (however, Graduands will be asked to wait until all Graduands arrive at the
War Memorial Hall Complex).
 You can find detailed maps of the Hikoi and information sheets on our main website www.wananga.ac.nz
 Please make your way to the Army Hall, Cnr of Quay Street & the Strand East, Whakatāne by 10.30am. You
will be placed into procession order by Marshalls.
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 There are no toilets/wharepaku at the Army Hall. There are public toilets at the Whakatāne Information
Centre (at the start of the official Hīkoi).
 The procession will commence from Quay Street and proceed west along The Strand through to the Noel
Leeming roundabout and will conclude at Buddle Street.
 The hīkoi will commence at 11am and is a walk of approximately 400 metres through the township along
“The Strand”.
 For health and Safety reasons only Graduands & those approved to be in the Hīkoi procession may walk on
the road (along with security and marshalls). No Children are allowed to walk on the road in the
procession.
 As soon as you reach the buses (at the end of the Hīkoi) a marshall will be waiting to direct you onto
your designated bus. Please try to keep together with your programme (it will help those waiting at the
War Memorial Hall Complex).
 Fruit and Water will be provided to you at the end of the Hīkoi, once you enter the bus to be
transported to the War Memorial Hall Complex.
 Please note that the buses are only available for Graduands. Please advise your whanau/supporters
that they will need to make their own way to the Ceremony at the War Memorial Hall Complex.
5. CEREMONY
The Order of Proceedings within the Graduation Programme shows the format for the day.
 On arrival at the Whakatāne War Memorial Hall Complex, please make your way to the marshalling
area (indicated on the map).
 Due to timing, we ask that you make your way immediately to this area, so that it does not hold up the
rest of your Graduands/programme.
 Look for the sign that names the qualification you are graduating from.
 Report to the marshall in charge of the programme you are graduating from.
 Your marshall will check you registered and organise you into alphabetical order in preparation for
seating within the ‘Stadium’. Your marshalls’ will usher you to your seat.
5.1
Whakatāne War Memorial Hall Complex (CEREMONY)
The doors will open at 11.15am.
There are three areas set aside for this Ceremony:
i. War Memorial Hall Stadium (Entrance 1)
ii. Kaumatua Area (Entrance 2)
iii. All others (Entrance 3)
Graduands who arrive at the War Memorial Hall Complex will be asked to wait for the remainder of Graduands
to arrive from the Hīkoi, before they are given access into the Stadium area.
 Entrance 1 (War Memorial Hall Stadium):
 Seating inside this area is by ticket only. When you pick up your academic regalia, it is your
responsibility to give these tickets to your supporters. Due to Health and Safety regulations, the
maximum number allowed to accompany you within the Stadium is three “3” (your seat is not
included in this number but is in the reserved Graduand area). Any supporters exceeding this number
may sit within the other areas noted below.
 Tickets for entry into the Stadium should have been provided by you to your supporter(s) (no
ticket/no entry).
 No food is allowed within the Stadium area.
 No prams or car seats are allowed within the Stadium area.
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 Awanuiārangi has set aside a performance stage at the Main Campus (after the ceremony) for all
those who wish to perform waiata/haka.
 As this is a long day (and many Kaumatua attend), we ask for consideration from supporters of
Graduands in respect of haka/waiata performances when tohu are being presented on stage. Please
be courteous and remain seated until all presentations have been made. Te Whare Wānanga o
Awanuiārangi has set aside a performance stage at the Main Campus, 13 Domain Road, Whakatāne
once the ceremony ends. Along with local entertainers, this venue has been set aside for Graduands
and their whanau to perform any waiata/haka (should they choose).
 Movement in and out of the Stadium during speeches will be managed as a matter of respect for the
Speakers and Graduands. Please advise your supporters/whanau that if they exit the stadium area
(ticketed area) then they will be asked to wait to re-enter back into the Stadium when there is a break
in speeches. Note: There are wharepaku available within the Stadium area and food stalls will be
selling kai outside Entrance 3.
 We respectfully wish to advise you that children/tamariki may have problems sitting for long periods
within the Stadium. Should you bring children/tamariki, we encourage them to be
supported/manaaki within the Little Theatre (based within the War Memorial Hall Complex).
Children/Tamariki must be supervised at all times by your approved carer
 Entrance 2 (Kaumatua Lounge):
 Only Kaumatua and their personal caregiver will be allowed access to this lounge. Kaumatua DO NOT
need a ticket to be in this area.
 There will be a cup of tea provided for Kaumatua in this lounge.
 Kaumatua should be advised that they are only allowed into the Stadium if they have a ticket (and
that entry is through Entrance 1).
 Entrance 3 (Little Theatre):
 Is for all other persons (who are not Kaumatua or DO NOT have a ticket into the Stadium section).
 No food is allowed within the Little Theatre area.
 No prams or car seats are allowed within the Little Theatre area.
All Areas at the War Memorial Hall Complex have Video Live feed (so that people can see what is happening
within the Stadium area).
5.2
RECEIVING YOUR AWARD
This is the formal stage of the ceremony of conferring degrees and awarding diplomas and certificates.
Please ensure you are familiar with the sequence of how to receive your award.
 Each seated row of graduands should take its cue to rise from the marshall who will lead each row out
from the right-hand side, to stand at the side of the stage.
 The official will announce the names of the graduands for a particular qualification.
5.2.1. Receiving a Diploma/Certificate
a.
b.
c.
d.
e.
f.
You will then be guided onto the stage (followed by those who were also called out).
You may touch the Whatu Kura (the Stone of Knowledge) as you walk up onto the stage.
The Chair of Council or his nominee will greet you/hongi and shake your right hand.
You will then proceed off stage (and receive your tohu – at the bottom of the stage)
You will then make your way back (around the back of the stage) to be re-seated.
The marshall will direct you back to the graduand seating area.
5 | TE WHARE WĀNANGA O AWANUIĀRANGI
5.2.2 Receiving a Degree
g.
h.
i.
j.
k.
l.
m.
n.
o.
You will then be guided onto the stage (followed by those who were also called out).
You may touch the Whatu Kura (the Stone of Knowledge) as you walk up onto the stage.
The Chair of Council or his nominee will greet you/hongi and shake your right hand.
Graduands are to hold your trencher right side up, in your left hand, with the front toward the Chair
of Council.
The Chair of Council or his nominee will greet you/hongi and shake your right hand.
Graduands will then take the trencher in your right hand and place onto your head.
You will then proceed off stage (and receive your tohu – at the bottom of the stage)
You will then make your way back (around the back of the stage) to be re-seated.
The marshall will direct you back to the graduand seating area.
IMPORTANT TO REMEMBER:
 Please do not linger upon the stage (as those who are receiving their tohu behind you, will be forced to
stand at the back of you until you exit off the stage).
 As this is a long day (and many Kaumatua attend), we ask for consideration from supporters of
Graduands in respect of haka/waiata performances when tohu are being presented on stage. Te Whare
Wānanga o Awanuiārangi has set aside a performance stage at the Main Campus, 13 Domain Road,
Whakatāne once the ceremony ends. Along with local entertainers, this venue has been set aside for
Graduands and their whanau to perform any waiata/haka (should they choose).
6. AFTER THE CEREMONY – Light Food and Entertainment
Te Whare Wānanga o Awanuiārangi, Main Campus, 13 Domain Road, Whakatāne is set aside for the whole
Whanau to enjoy after the Ceremony at the War Memorial Hall Complex.
 Entertainment will be held at this venue.
 Light food will be offered to all Manuhiri at this location (Graduands are most welcome to bring their
children/Tamariki to this venue to enjoy the food and entertainment).
7. GRADUATION PHOTOGRAPHS
Formal Graduation photographs: Our local photographer/s will be available at the SLEV (Single Level Education
Village) after the Graduation Ceremony and prior to returning your Academic Regalia. Refer Map H.
8. PARKING
Parking is available at the designated areas on the maps provided.
www.wananga.ac.nz for parking venues.
Please check the website
9. ACCOMMODATION
Please book accommodation if required. You can visit the website www.whakatane.com for further
information on accommodation available in Whakatāne.
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