Family Health Trust
ZAMBIA RAINBOW COALITION ON HIV/AIDS
A CASE STUDY
ON GLOBAL FUND ROUND 7 PROPOSAL WRITING PROCESS
Theme
Unity of Purpose: Partnership as an
opportunity for learning and growing
Composition of ZRC on HIV&AIDS
• Family Health Trust
• Forum of African Women Educationists of
Zambia
• Girl Guides Association of Zambia
• Network of ARV Users
• Society of Women and AIDS in Zambia
• Tasintha Programme
• Women and Law in Southern Africa
• Young Women’s Christian Association
Selection of Coalition members
• This was based on the core business of
the Organizations and their involvement in
addressing HIV & AIDS issues affecting
Women and Girls
• Consideration was given to each
organization’s comparative advantage
Global Fund Round 7 Process
• Rapid Response to OSISA call for proposals and
was successful
• Developed TORs to guide the interactions of
member organizations within the coalition
• Set up Secretariat for coordination purposes and
elected Chairperson, a position that will be held
on a rotating basis
• 3 members attended an information sharing
working in Johannesburg
• Several Planning meetings were held
• Desk reviews were conducted
Process Contd..
• Received funding from OSISA
• 2 Consultative meetings were held to inform the
proposal of the real needs of women and girls
• Lobbying CCM members was an ongoing
process
• Sourcing of additional funding from UNAIDS to
meet costs of local consultant
• Final product of the process was the
development of GF proposal
• Repackaging of proposal for submission to
ZNAN and other donors
Achievements
• Ability to source for Consultancy Fees from UNAIDS –
Consultant was available throughout the process of
proposal development
• Development of TORs to which all coalition members
appended their signatures – harmonized the different
expectations
• Successful lobbying of some CCM members
• Repackaging proposal
• Unity and Team spirit exhibited throughout the process
• Maximum acknowledgement of the different levels of
capacities of partners in the coalition
Challenges
Organizational
• Inadequate capacity in project proposal and budgeting techniques
among some Coalition members
• Budgetary constraints which limited the number of consultative
meetings held to feed into the proposal
• Technological failure in the Communication process in some cases
was a major challenge as some coalition members did not receive
information on time about the coalition activities
• Clash of time allocation between organization and coalition tasks
leading to some coalition members failing to attend meetings or
carry out assigned tasks.
• Inconsistency of representation at meetings by some coalition
members which led to poor feedback and ownership of decisions
taken
Challenges Contd……
Technical
• Completing the Global Fund Proposal Template
Political/External
• Timeframe for developing the proposal was too short.
• Some key CCM members, especially high profile ones,
were difficult to access during the lobbying process
• Unavailability of up to date statistics on women and girls
affected and infected by HIV/AIDS resulting in the use of
outdated data in the proposal
• ZRC on HIV and AIDS proposal could not be submitted
directly to global fund – Had to be channelled through
ZNAN one of the 04 existing Principal Recipients.
• Failure by the Government to bid for HIV/AIDS in round
7
Lessons Learnt
Organisational
• Capacity building in project proposal and budgeting
techniques is needed for coalition members.
• Consultation is healthy and helps to build consensus as
it presents an opportunity to take every one on board.
• Effective communication is important to ensure that all
coalition members are informed and kept abreast with
the coalition’s activities.
• There is need for a Project Officer to help with the
coordination of the coalition activities to supplement
efforts of the coalition members.
Technical
• The specialised skills of an experienced consultant are
critical in order for the proposal template to be filled in
correctly
Lessons Learnt Contd…
Political/External
• Time allocated for proposal development was too short.
For effective proposal writing, it is important to start the
process early – adequate time is needed
• More research on the situation of women and girls
affected and infected by HIV & AIDS is needed for better
programming
• There is need for stakeholders to advocate for timely use
of resources by PRs so that the opportunity to mobilise
more resources in future is not missed.
• It is important to scan the environment for latest
developments – Identification of Opportunities & Threats
e.g The emerging NGO Bill
Way Forward
• Continued regular meetings to share ideas on the
process of submitting a proposal for round 8.
• The coalition recognizes that lobbying should be an
ongoing activity to lay a foundation for the submission of
the proposal for HIV & AIDS Round 8. All the CCM
members have since been identified and targeted for
lobbying so that they are aware of the coalition’s
intention to submit a proposal for GF round 8
• Identification of possible funders for capacity building
coalition members in project proposal writing is ongoing
• Consultations with local partners are an ongoing activity
through the various forums at which the individual
coalition members participate.
Lastly
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Siabonga
Merci
Thank you
Dzikomo
Obrigado