CONTRACTOR PREQUALIFICATION SCHEME BITUMINOUS WORKS GUIDELINES, CONDITIONS AND APPLICATION FORM DPTI– PREQUALIFICATION SCHEME FOR BITUMINOUS WORKS 1 CONTENTS 1 1. Introduction 2. Application 3. Information to be Submitted and Assessment Criteria 4. Conditions of Prequalification Edition: January 2015 DPTI– PREQUALIFICATION SCHEME FOR BITUMINOUS WORKS 1 PART 1: INTRODUCTION The Department for Planning, Transport and Infrastructure (DPTI) is responsible for the management of the arterial road network is South Australia. Companies wishing to supply and place asphalt, spray seals and slurry/microsurfacing for DPTI, or to roadworks contractors who are building roads for DPTI, must be prequalified. Prequalification is available in the following categories: Category Type of Work Typical Value of Work ($,000) A1 Asphalt – Placement Only < 250 A1 Asphalt – Supply & Place < 250 A2 Complex Asphalt – Supply & Place > 250 S1 Spray Seal Surfacing < 200 S2 Complex Spray Seal Surfacing > 200 C1 Thin Shape Correction < 200 C2 Complex Thin Shape Correction > 200 In addition to contract value, risk and complexity will be taken into account when DPTI assigns the prequalification category to the contract. Prequalification at the higher level will automatically qualify a company to tender for lesser value works. Where a company is prequalified for asphalt placement only, the asphalt must be supplied by company prequalified for asphalt production. The Thin Shape Correction categories are restricted to slurry / microsurfacing, while thin asphalt is included in Category A2. Prequalification to categories A1 or A2 does not automatically extend to mobile production plant. If a company proposes to use mobile plant, it must provide evidence that the relevant requirements specified in Part 3, Items 12 "Asphalt Production - Plant and Resources" and 13 "Asphalt Production - Systems" will be achieved by the mobile plant prior to the commencement of production. Once prequalified, companies are subject to ongoing review by DPTI to ensure that the information submitted in their application remains valid and that they have performed satisfactorily when awarded contracts. The purpose of the prequalification scheme is to reduce the effort of the Industry and individual Companies at the time of tender and minimise risks to DPTI. The scheme aims to facilitate, but not replace, tender assessment for individual projects. 1 Edition: January 2015 DPTI– PREQUALIFICATION 1SCHEME FOR BITUMINOUS WORKS PART 2: APPLICATION Companies are invited to apply for prequalification by completing and submitting the following application form. The information described in Part 3 “Information to be Submitted and Assessment Criteria” must be attached to the application. A read only electronic application must be submitted as follows: If the application is on a CD, it should be marked for the attention of the Manager Contracting and Procurement and may be either: posted to GPO Box 1533, ADELAIDE SA 5001; or delivered to 77 Grenfell Street, ADELAIDE SA 5000. If the application is attached to an email(s), it should be forwarded to [email protected]. Note: If submitting via email, please phone (08) 8343 2029 to confirm receipt. Also, it may be necessary to split the application into several emails to keep it to an acceptable size. Enquiries may be directed to the above email address or to: For asphalt work: Senior Asphalt Engineer, Phone: (08) 8343 2507 For other work: Supervising Surfacings Engineer, Phone: (08) 8343 2221 Department for Planning, Transport, and Infrastructure, 77 Grenfell St, Adelaide, SA, 5000. 1 Edition: January 2015 2 DPTI– PREQUALIFICATION SCHEME FOR BITUMINOUS WORKS PART 2 : APPLICATION Company Name …………………………………………………………………… Company Numbers: ABN……………………………ACN…………….………..… Address of Registered Office ………………………………………………………………… Postal Address ………………………………………………………………… CONTACT DETAILS FOR PREQUALIFICATION MATTERS Contact Person: ………………………………………………………………… Position in Company ………………………………………………………………… Telephone ………………………………………………………………… Mobile ………………………………………………………………… Email ………………………………………………………………… CONTACT DETAILS FOR TENDER NOTIFICATION Contact Person: ………………………………………………………………… Position in Company ………………………………………………………………… Telephone ………………………………………………………………… Mobile ………………………………………………………………… Email ………………………………………………………………… Prequalification Class being applied for (please indicate) Asphalt: A1 A1 Placement Only A2 Spray Seal: S1 S2 Shape Correction: C1 C2 Details supporting this application for Prequalification are attached. Signed: …………………………………….. Date: ………………..…………….. Notes: Invitations for Tender or Quotations may be either advertised on https://www.tenders.sa.gov.au or forwarded directly to the email address provided above. It is the responsibility of the company to ensure that the above details are kept up to date. The email address for tender notification should be a company mail box, not a personal email address. 2 Edition: January 2015 DPTI– PREQUALIFICATION SCHEME FOR BITUMINOUS WORKS PART 3: INFORMATION TO BE SUBMITTED AND ASSESSMENT CRITERIA Please provide the information listed in the column “INFORMATION TO BE SUBMITTED BY APPLICANT” in the following table: For A1, S1 and / or C1 (1) COMPANY STRUCTURE MINIMUM REQUIREMENT For A2, S2 and / or C2 Outline of company structure and ownership For information only. For information only. Organisational Chart showing key personnel, including Company Directors, Operations Managers, Project Managers, key professional staff, & key site supervisory staff. For information only. For information only (2) INSURANCE Evidence of Insurance Policies and certificates of currency $10,000,000 Public Liability insurance. $10,000,000 Public Liability insurance. (3) COMPANY PERSONNEL AND COMPETENCY CV’s for key staff, clearly setting out levels of experience / qualifications in (at the minimum the bituminous industry including: Note: the following requirements only apply to staff nominated to work on DPTI projects: (4) COMPANY WORK HISTORY Senior manager has at least 5 years experience in the bituminous industry or similar. Senior manager has at least 7 years experience in the bituminous industry or similar. Adequate professional and technical resources available, commensurate with size of organisation. Adequate professional and technical resources available, commensurate with size of organisation. completion of a course in “Work Zone Traffic Management”; Key Professional Staff have more than 3 years professional experience in the bituminous industry. Key Professional Staff have more than 5 years professional experience in the bituminous industry. Any evidence of training ie relevant to the area, including training plans. Number of experienced Supervisors appropriate for size of contracts undertaken by company. Number of experienced Supervisors appropriate for size of contracts undertaken by company. Senior supervisors have at least 3 years experience in the bituminous industry or similar. Senior supervisors have at least 5 years experience in the bituminous industry or similar. Permanent Staff have appropriate experience for their positions Permanent Staff have appropriate experience for their positions Evidence of successful completion of relevant bituminous contracts over the past 3 years. Evidence of successful completion of bituminous contracts over the past 3 years as follows: experience/capability on projects of similar complexity and value to the category being applied for; experience in traffic management in accordance with AS 1742.3 for light and heavy traffic conditions; Details of completed relevant contracts in the last 3 years, including: Project Name & Description; Contract type; Client Name and contact details of a Referee; Date for Practical Completion; Detail the conditions of contract used by the company for its subcontracts, and the extent of their use; Details of asphalt mixes registered with DPTI (A1 and A2 only); Details of level of experience with the supply, manufacture and application of various binder types ie (PMB’s, Crumb Rubber, Emulsions etc); Date of Practical Completion and relevant details if the Date for Practical Completion was not met; Initial and final Contract Sum.. Evidence of successful completion of bituminous contracts in medium traffic conditions. Exceeding $75,000 if already Prequalified to A1, S1 or C1, Exceeding $400,000 if not Prequalified to A1, S1 or C1. (Yes / No) MINIMUM REQUIREMENT Meets Requirement? INFORMATION TO BE SUBMITTED BY APPLICANT (Yes / No) SUBJECT Meets Requirement? These columns for DPTI use only Evidence of successful completion of bituminous contracts in heavy traffic conditions (eg arterial roads). Evidence of successful completion of contracts with liaison with local business / community. Satisfactory knowledge / understanding of DPTI specifications or equivalent Satisfactory knowledge / understanding of DPTI specifications or equivalent If these contracts are not for DPTI or another State Road Authority, provide evidence of knowledge and understanding of DPTI specifications 3 Edition: January 2015 DPTI– PREQUALIFICATION SCHEME FOR BITUMINOUS WORKS PART 3: INFORMATION TO BE SUBMITTED AND ASSESSMENT CRITERIA These columns for DPTI use only (5) SUBCONTRACTORS Details of approach to managing subcontractors Demonstrated ability to manage work as a prime contractor plus some level of experience in subcontracting. Demonstrated performance in managing and fair dealing with sub-contractors. (6) SCHEDULING SYSTEMS Outline of the scheduling systems used by the company for programming of the works Appropriate scheduling systems in place and staff with scheduling expertise. Appropriate scheduling systems in place and staff with scheduling expertise. (7) TRAINING Outline of the company’s training plan to ensure that personnel have the appropriate skills and records of training. Staff have undertaken appropriate training, including AAPA competency based training for critical processes and White Card training. Supervisors and Staff have undertaken appropriate training, including AAPA competency based training for critical processes and White Card training.. (8) PARTNERING The company’s policy on partnering including your understanding of partnering, and what your company can contribute to a partnering relationship. No requirements Satisfactory understanding and approach to Partnering (9) QUALITY MANAGEMENT Copy of certification of quality management system;. Certified quality system to recognised a standard (eg CCF IMS or AS / ISO 9001) Certified quality system to AS / ISO 9001 (10) ENVIRONMENTAL MANAGEMENT Copy of certification of environmental management system (EMS). Certified EMS to recognised a standard (eg CCF IMS or AS / ISO 14001) Certified EMS to AS 14001 (11) WORK HEALTH & SAFETY (WHS) Copy of certification of WHS management system. Certified WHS management system to recognised a standard (eg CCF IMS or AS / ISO 48001) Certified WHS management system to AS 48001 Workcover Registration Number, Certificate of Currency for Workers Compensation and a copy of the annual Workcover renewal notification. Satisfactory certification Satisfactory certification If an Infringement Notice under the WHS Act has been issued in the last 2 years, details of the Notice and evidence that Corrective Action has been implemented. A satisfactory response to any an Infringement Notice under the WHS Act and evidence that Corrective Action has been implemented A satisfactory response to any an Infringement Notice under the WHS Act and evidence that Corrective Action has been implemented 4 Edition: January 2015 DPTI– PREQUALIFICATION SCHEME FOR BITUMINOUS WORKS PART 3: INFORMATION TO BE SUBMITTED AND ASSESSMENT CRITERIA APPLICATIONS FOR A1 AND A2 Plant , Technical Resources and Systems to Meet Part R27 Requirements for Asphalt Production (not required if prequalification for placement only is being sought) SUBJECT (12) ASPHALT PRODUCTION – PLANT & RESOURCES INFORMATION TO BE SUBMITTED BY APPLICANT Detailed description of major plant, facilities and other resources to demonstrate compliance with the requirements specified. (information is to include age of plant, capacity, dimensions, last calibration etc.). Details of the testing facility, including evidence of accreditation, for the test methods required in the DPTI Master Specification. (13) ASPHALT PRODUCTION SYSTEMS Copy of Process Control documentation, including procedures, Inspection and Test Plans, Corrective Action Requests, audit results and Quality Records. MINIMUM REQUIREMENT FOR A1 MINIMUM REQUIREMENT FOR A2 Track record & capacity to successfully manage the procurement of Aggregate and Bitumen. Track record & capacity to successfully manage the procurement of Aggregate and Bitumen Demonstrated capacity to sample aggregates and bitumen and provide audit samples to required standards Demonstrated capacity to sample aggregates and bitumen and provide audit samples to required standards Type, size and performance of plant appropriate for size of contracts undertaken by company. Type, size and performance of plant appropriate for size of contracts undertaken by company. Capacity to add RAP into Asphalt mixes. Demonstration capacity to sample asphalt and provide audit samples to required standards. Demonstration capacity to sample asphalt and provide audit samples to required standards. Laboratory Facility: Laboratory Facility: accredited with NATA for relevant tests, accredited with NATA for relevant tests, Ability to prepare asphalt mix designs for dense mixes. Ability to prepare asphalt mix designs for dense and other specialist mixes. Appropriate asphalt aggregate and bitumen transport equipment. Appropriate asphalt aggregate and bitumen transport equipment. Process Control Procedures to include: Process Control Procedures to include: Charting of Production Test Results, Plant Schematic Diagram, Plant Capability analysis. Mixing process Schematic, Selection, documentation and real time charting of critical elements, Calibration of plant incoming materials to target outputs, Demonstration that plant meets DPTI requirements, Plant Capability analysis. Mix Design Procedures Manufacture of Mixes Procedures 5 Edition: January 2015 DPTI– PREQUALIFICATION SCHEME FOR BITUMINOUS WORKS PART 3: INFORMATION TO BE SUBMITTED AND ASSESSMENT CRITERIA APPLICATIONS FOR A1 AND A2 Plant , Technical Resources and Systems to meet Part R28 Requirements for Asphalt Placement SUBJECT (14) ASPHALT PLACEMENT PLANT & RESOURCES INFORMATION TO BE SUBMITTED BY APPLICANT Detailed description of major plant, facilities and other resources to demonstrate compliance with the requirements specified. (information is to include age of plant, capacity, dimensions, last calibration etc.). Details of the testing facility, including evidence of accreditation, for the test methods required in the DPTI Master Specification. MINIMUM REQUIREMENT FOR A1 Type, size and performance of pavers and compaction plant appropriate for size of contracts undertaken by company. Type, size and performance of pavers and compaction plant appropriate for size of contracts undertaken by company. Track record & capacity to successfully managing cold planing resources. Type, size and performance of planers appropriate for size of contracts undertaken by company. Track record & capacity to successfully manage coring resources. Satisfactory coring capacity and accredited laboratory with NATA for relevant tests. Appropriate equipment for transportation of asphalt & plant. Appropriate equipment for transportation of asphalt & plant. Track record & capacity to successfully manage the procurement of bitumen and blended bitumen. Track record & capacity to successfully manage the procurement of Bitumen, including source and transportation system. Capability to blend bitumen including capacity of plant to blend (ie volume) and quality control systems in place (control on the blending) for: (optional) Capability to blend bitumen including capacity of plant to blend (ie volume) and quality control systems in place (control on the blending) for: (15) ASPHALT PLACEMENT SYSTEMS Copy of Process Control documentation, including procedures, Inspection and Test Plans, Corrective Action Requests, audit results and Quality Records. MINIMUM REQUIREMENT FOR A2 Polymer modified bitumen Polymer modified bitumen Primes and primer binders Primes and primer binders Emulsions Emulsions Crumb Rubber and Crumb Rubber and Multigrade. Multigrade. No, type, size and performance of plant appropriate for size of contracts undertaken by company No, type, size and performance of plant appropriate for size of contracts undertaken by company Track record & capacity to successfully manage bitumen testing. Laboratory Facility accredited with NATA for bitumen and aggregate tests. Appropriate plant and track record of successfully placing geofabric during the seal process Appropriate plant and track record of successfully placing geofabric during the seal process Process Control Procedures to include: Process Control Procedures to include: Testing Plan Procedures Testing Plan Procedures Placement of Mixes Procedures Placement of Mixes Procedures Insitu Testing Procedures Insitu Testing Procedures Reporting to DPTI Reporting to DPTI 6 Edition: January 2015 DPTI– PREQUALIFICATION SCHEME FOR BITUMINOUS WORKS PART 3: INFORMATION TO BE SUBMITTED AND ASSESSMENT CRITERIA APPLICATIONS FOR S1 AND S2 Plant , Technical Resources and Systems to meet Part R26 Requirements for the Application of Sprayed Bituminous Surfacing SUBJECT (16) SPRAY SEAL – PRODUCTION AND PLACEMENT INFORMATION TO BE SUBMITTED BY APPLICANT Detailed description of major plant, facilities and other resources to demonstrate compliance with the requirements specified”. (information is to include age of plant, capacity, dimensions, last calibration etc.). Details of the testing facility, including evidence of accreditation, for the test methods required in the DPTI Master Specification. (17) SPRAY SEAL – SYSTEMS Copy of Process Control documentation, including procedures, Inspection and Test Plans, Corrective Action Requests, audit results and Quality Records. MINIMUM REQUIREMENT FOR S1 Track record & capacity to successfully manage the procurement of bitumen and blended bitumen. Capability and quality control systems in place to source binders for: Polymer modified bitumen Primes and primer binders Emulsions Crumb Rubber and Multigrade. MINIMUM REQUIREMENT FOR S2 Track record & capacity to successfully manage the procurement of Bitumen, including source and transportation system. Capability to source and blend binders including capacity of plant to blend (ie volume) and quality control systems in place (control on the blending) for: Polymer modified bitumen Primes and primer binders Emulsions Crumb Rubber and Multigrade. No, type, size and performance of plant appropriate for size of contracts undertaken by company No, type, size and performance of plant appropriate for size of contracts undertaken by company NATA accredited laboratory facility used for bitumen and aggregate tests. NATA accredited laboratory facility used for bitumen and aggregate tests. Appropriate plant and track record of successfully placing geofabric during the seal process Appropriate plant and track record of successfully placing geofabric during the seal process Contract/specification review pre-tender. Contract/specification review pre-tender. Compliance with AAPA Code of Practice for the Supply and Delivery of Polymer Modified Binders Compliance with AAPA Code of Practice for the Supply and Delivery of Polymer Modified Binders Purchase, handling and supply of input materials including: Purchase, handling and supply of input materials including: Aggregate Aggregate Bitumen Bitumen Modified binders Modified binders Adhesion Agent Adhesion Agent Geotextile Critical aspects of process, including but not limited to: Geotextile Critical aspects of process, including but not limited to: Seal inspection and design Seal inspection and design Aggregate loading, precoating & spreading Aggregate loading, precoating and spreading Binder Spraying Binder Spraying Management of the site Management of the site Geotextile application Geotextile application 7 Edition: January 2015 DPTI– PREQUALIFICATION SCHEME FOR BITUMINOUS WORKS PART 3: INFORMATION TO BE SUBMITTED AND ASSESSMENT CRITERIA APPLICATIONS FOR C1 AND C2 Plant , Technical Resources and Systems to meet Part R29 Requirements for the for the Supply and Application of Bituminous Slurry/Micro Surfacing SUBJECT (18) SHAPE CORRECTION – PRODUCTION AND PLACEMENT INFORMATION TO BE SUBMITTED BY APPLICANT Detailed description of major plant, facilities and other resources to demonstrate compliance with the requirements specified”. (information is to include age of plant, capacity, dimensions, last calibration etc.). Details of the testing facility, including evidence of accreditation, for the test methods required in the DPTI Master Specification. MINIMUM REQUIREMENT FOR C1 MINIMUM REQUIREMENT FOR C2 No, type, size and performance of plant appropriate for size of contracts undertaken by company No, type, size and performance of plant appropriate for size of contracts undertaken by company Evidence of ability to undertake mix design of thin surfacing treatments to appropriate standards/guidelines Evidence of ability to undertake mix design of thin surfacing treatments to appropriate standards/guidelines Track record & capacity to successfully manage bitumen testing. Laboratory Facility accredited with NATA for bitumen and aggregate tests. Track record & capacity to successfully manage the procurement of materials including binders and aggregates. Track record & capacity to successfully manage the procurement and distribution of materials including binder and aggregates Information on any blending capacity to produce binders including history of past results (19) SHAPE CORRECTION – SYSTEMS Copy of Process Control documentation, including procedures, Inspection and Test Plans, Corrective Action Requests, audit results and Quality Records. Procedures that cover the following: Procedures that cover the following: Mix design Mix design Purchase and supply of input materials including: Purchase and supply of input materials including: Aggregate Aggregate Bitumen Bitumen Modified binders Modified binders Additives Additives Manufacture including processes to ensure compliance with mix design. 8 Manufacture including processes to ensure compliance with mix design Edition: January 2015 DPTI– PREQUALIFICATION SCHEME FOR BITUMINOUS WORKS PART 4: CONDITIONS OF PREQUALIFICATION 1. Introduction These Conditions of Prequalification prescribe the rules by which an application will be assessed by DPTI and if applicant is successful, for the management of the prequalification system. By submitting a application for prequalification, an applicant agrees to comply with, and be bound by, the rules contained within these Conditions of Prequalification. 2. Applications Companies may submit applications for prequalification at any time. Applications must be submitted in accordance with Part 2 “Application” of this document . Prequalification only determines a company’s eligibility to submit tenders. 3. Assessment and Notification Applications for prequalification will be assessed in accordance with DPTI’s internal procedures for management of its prequalification systems. DPTI and its agents may undertake any investigation that is reasonably necessary to validate the information submitted by the applicant. The criteria considered in the assessment of an application are those listed in Part 3: “Information to be Submitted and Assessment Criteria” of this document. Companies should allow at least eight weeks from the date of submission for the assessment process. The prequalification of a Contractor does not extend to related or subsidiary companies owned or controlled by the Contractor. 4. Prequalification Period The prequalification system is reviewed at least every three years. However, DPTI, in its absolute discretion, may at any time: 5. vary the period of review and/or revise the system; advertise for new applications; and request a company to validate or resubmit their application (either in part or in its entirety). Reviewing, Rescinding or Downgrading Prequalification At any time, DPTI may review the prequalification status of a company and in its absolute discretion, rescind the company’s prequalification or reduce the level of prequalification as a result of: in DPTI’s opinion, unsatisfactory performance by the company on a contract for any client; material changes to a company’s organisational structure, third party certification or its technical, financial or management capacity; or a failure to comply with the terms and conditions of prequalification. Before such action is taken, the Contractor will be given an opportunity to show cause why the prequalification should not be rescinded or reduced. The Contractor will also be given details of the matters prompting the request to show cause. 9 Edition: January 2015 DPTI– PREQUALIFICATION SCHEME FOR BITUMINOUS WORKS PART 4: CONDITIONS OF PREQUALIFICATION 6. Provisional Prequalification A company may be granted Provisional Prequalification where it does not fully comply with every requirement specified in this document, but DPTI forms the reasonable opinion that the company will be able to do so in the near future. (e.g. a new company has been formed which is staffed by experienced managers and supervisors). This enables the company to submit tenders to DPTI for the period nominated by DPTI. Full prequalification is then subject to the company demonstrating that they are able to comply with the specified requirements for full prequalification. If a provisionally prequalified company is unable to demonstrate compliance within the nominated period, DPTI may request resubmission of all or part of their application or withdraw the provisional prequalification. 7. Contractor to Advise A prequalified company must immediately advise the Director, Contracting and Procurement, DPTI of any material change to: its financial capacity, contact details, ownership, resources or technical capacity; and /or any convictions or prohibition notices under Work Health and Safety legislation or environmental legislation. 8. Confidentiality Except as required by law, DPTI will ensure the confidentiality of all information supplied by companies is maintained and will sign an appropriate confidentiality agreement if requested. 9. Publication of Prequalification Status A list of the prequalified companies will be disclosed to others on the following web site: http://www.dpti.sa.gov.au/documents/contractsandtenders/prequalification. While a company may communicate its DPTI prequalification status to others, it must not represent that this prequalification necessarily means that they are competent to undertake work for organisations other than DPTI. No responsibility is accepted for any consequences arising from the use of the prequalification scheme other than for DPTI contracts. 10. Disclaimer The decision to approve or reject, with or without conditions, any application for prequalification is at the absolute discretion of DPTI. DPTI is not liable for any costs or damage incurred in the exercise of such discretion or the discretion to rescind or downgrade any prequalification. While other organisations may reference this prequalification system, DPTI: assumes no responsibility whatsoever to any other party in any matter associated with this prequalification system; has developed this system solely for its internal purposes; and does not represent or warrant that any of the prequalified companies are technically capable, financially sound or suitable for any non-DPTI project. Any organisation seeking to deal with prequalified companies must rely on its own enquiries and bears all risks associated with the use of this prequalification system. 10 Edition: January 2015
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