Conduct and Employment
of Athletic Personnel
(NCAA Division I Bylaw 11)
Types of Coaches
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Head or Assistant Coach - is any coach
who is designated by the institution's athletics
department to perform coaching duties and
who serves in that capacity on a volunteer or
paid basis.
Specific number per sport allowed per NCAA
Division I bylaws
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Volunteer Coach - In sports other than
basketball, a volunteer coach is any coach who
does not receive compensation from the
institution's athletics department or any
organization funded in whole or in part by the
athletics department or that is involved primarily
in the promotion of the institution's athletics
program (e.g., booster club, athletics foundation
association).
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Prohibited from contacting and evaluating prospective
student-athletes off campus or from scouting opponents off
campus and may not perform recruiting coordination
functions.
Each sport (other than Basketball) may use the service of
ONE volunteer coach.
Can receive compensation for camp/clinic.
There is a proposal at the Jan 2008 convention that would
increase the reasons why you can pay a volunteer coach
Student Assistant Coach - is any coach who
is a student-athlete who has exhausted his or
her eligibility in the sport or has become injured
to the point that he or she is unable to practice
or compete ever again, and who meets the
following additional criteria:
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Is enrolled at the institution at which he or she participated
in intercollegiate athletics;
Is participating as a student-coach within the five-year
eligibility period
Is completing the requirements for his or her baccalaureate
degree or graduate program;
Is a full-time student unless during his or her final semester
or quarter of the baccalaureate program
Is receiving no compensation or remuneration from the
institution other than the financial aid that could be received
as a student-athlete and expenses incurred on road trips
that are received by individual team members; and
Is not involved in contacting and evaluating prospective
student-athletes off campus or scouting opponents off
campus and does not perform recruiting coordination
functions
Where have all the
GA’s gone?
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Graduate Assistants fall into two
categories:
1 – counted as an assistant coach and
count against your limits, or
 2 – they meet ALL of the qualifications
for a student-assistant (but they can’t
receive the university GA stipend).
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RESPONSIBILITY
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11.1.2 Responsibility for Violations of NCAA
Regulations - Institutional staff members found in violation
of NCAA regulations shall be subject to disciplinary or
corrective action as set forth in the provisions of the NCAA
enforcement procedures, whether such violations occurred
at the certifying institution or during the individual's
previous employment at another member institution.
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11.1.2.1 Responsibility of Head Coach - It shall be the
responsibility of an institution's head coach to promote an
atmosphere for compliance within the program supervised
by the coach and to monitor the activities regarding
compliance of all assistant coaches and other
administrators involved with the program who report
directly or indirectly to the coach.
Employment of High School
or Two-Year College Coach
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A member institution may not employ a high
school or two-year college coach who
remains a coach in the same sport at the
high school or two-year college. This
provision does not rule out employment of a
high school or two-year college coach in a
different sport. Men's and women's teams in
the same sport are considered different
sports for purposes of this legislation.
Scouting of Opponents –
Basketball and Volleyball
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In basketball and women's volleyball, off-campus,
in-person scouting of opponents is prohibited,
except:
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At a regular-season or postseason tournament or, in basketball,
a double-header event in which the institution's intercollegiate
team is a participant. Under such circumstances, the individual
may scout future opponents also participating in the same
tournament at the same site or, in basketball, the same doubleheader event at the same site, without being subject to the
scouting prohibition.
In basketball and women's volleyball, following the selection of
any postseason championship field until the conclusion of the
championship, it shall be permissible for the participating
institution to pay the costs of purchasing videotapes or films for
scouting purposes from individuals or professional scouting
services.
Scouting of Opponents –
Other Sports
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In sports other than basketball and women's volleyball,
a member institution shall not pay or permit the payment
of expenses incurred by its athletics department staff
members or representatives (including professional
scouting services) to scout its opponents or individuals
who represent its opponents.
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Therefore, while it remains permissible in sports other than basketball
and women's volleyball to scout future opponents at any time, an
institution may not pay or reimburse athletics department staff
members or boosters for expenses incurred while scouting.
An institution may pay the expenses of a member of its coaching staff
to attend a regular-season or postseason tournament in which the
institution's intercollegiate team is a participant. Under such
circumstances, the individual may scout future tournament opponents
also participating in the same tournament at the same site.
Game Film
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It shall be permissible to pay the costs of exchanging
films for scouting purposes in any sport, including the
expenses of an individual traveling to pick up game
films
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It shall be permissible in all sports for an institution to
obtain videotapes of a future opponent's athletics
contests for scouting purposes from a commercial
entity that provides videotape recording/dubbing
services, provided the institution requesting the
videotape pays no fees or expenses related to
obtaining the videotape of the future opponent's
athletics contests, except for providing a blank
videotape and paying postage costs.
Maximum Number of
Countable Coaches
Baseball, Men’s Soccer, Women’s
Soccer, Men’s CC/Track, Women’s
CC/Trk, Volleyball, Softball and
Wrestling……………………………...3
 Men’s Golf, Women’s Golf, Men’s
Tennis, Women’s Tennis……………2
 Men’s Basketball & Women’s
Basketball ……………………………4
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So who counts in the
limit????
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Countable Coach - An athletics department staff member must count
against coaching limits as soon as the individual participates (in any
manner) in the coaching of the intercollegiate team in practice, games
or organized activities directly related to that sport, including any
organized staff activity directly related to the sport.
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Noncoaching Activities - Institutional staff members involved in
noncoaching activities (e.g., administrative assistants, academic
counselors) do not count in the institution's coaching limitations,
provided such individuals are not identified as coaches, do not engage
in any on- or off-field coaching activities (e.g., attending meetings
involving coaching activities, analyzing videotape or film involving the
institution's or an opponent's team), and are not involved in any offcampus recruitment of prospective student-athletes or scouting of
opponents. A noncoaching staff member with sport-specific
responsibilities may not participate with or observe student-athletes in
the staff member's sport who are engaged in nonorganized voluntary
athletically related activities (e.g., pick-up games).
Who is a countable coach?
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Institutions should note that any individual who participates (in any
manner) in the coaching of a sport in practice, games or organized
activities directly related to a sport must be counted as a coach in the
limitations for that sport. Other athletics department staff members
(e.g., administrative assistants, managers, directors of basketball
operations) do not have to be identified as coaches, provided they do
not engage in any on- or off-field coaching activities and are not
involved in recruiting activities. The intent of the coaching limitations is
to limit the actual coaching of student-athletes to those individuals who
are identified as coaches. Thus, for example, if an administrative
assistant performs any on-field duty that is traditionally done by a
coach (e.g., pitching batting practice), that individual must be counted
in the limitations.
Who Counts Continued………
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An athletics department staff member must count against
coaching limits as soon as the individual participates (in
any manner) in the coaching of the intercollegiate team in
practice, games or organized activities directly related to
that sport, including any organized staff activity directly
related to the sport.
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In relation to managers, a manager does not have to be
included in the coaching limitations, provided the
individual is a student who performs traditional
managerial duties. Further, it is not permissible to employ
or use a manager to be involved only in on-field or oncourt coaching activities.
Recruiting Functions
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All recruiting coordination functions (except routine clerical
tasks) must be performed by the head coach or one or more of
the assistant coaches who count toward the numerical
limitations. Such functions include:
 (a) Activities involving athletics evaluation and/or selection of
prospects;
 (b) Making telephone calls to or receiving telephone calls from
prospective student-athletes (or prospective student-athletes'
parents, legal guardians or coaches); and
 (c) Preparation of general recruiting correspondence (including
electronic correspondence) to prospective student-athletes (or
prospective student-athletes' parents or legal guardians).
Note: It remains permissible for any athletics department staff
member to engage in on-campus recruiting activities, including
transporting a prospect to and from the airport when the
prospect is making an official visit to the institution.
So…how does this apply
to my team (per NCAA)?
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Baseball, M/W Soccer, Softball,
Volleyball, Wrestling, Men’s CC/Track,
Women’s CC/Track – can have 3 coaches,
one volunteer and one student assistant.
M/W Basketball – can have 4 coaches and
one student-assistant.
M/W Golf & M/W Tennis – can have 2
coaches, one volunteer and one student
assistant.
All can have a student manager and
director of operations as long as neither
performs coaching/recruiting duties.
Permissible # of coaches who can
evaluate or contact PSA’s offcampus at one time???
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Men’s and Women’s Basketball – 3
All other sports – 2
It is permissible for a coach to leave campus to engage in offcampus contact or evaluation before another coach who is off
campus actually returns to campus, provided the total number
of coaches recruiting on behalf of the institution at any time do
not exceed the permissible number. The coach being
replaced must complete his or her recruiting activities before
another coach may begin any off-campus recruiting
activity. Further, the replaced coach may not engage in
additional recruiting activities until after he or she has
returned to the institution's campus.
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Questions and Answers
Next Rules Education
Session: January 22–
Bylaw 14 Eligibility
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