Job Description
JOB TITLE:
Preparation Manager
REPORTS TO:
Head of Performance (HoP)
RESPONSIBLE FOR:
Management of pre-Games Preparation Core Team
TYPE OF CONTRACT:
Fixed term through to 31 October 2020
SALARY BAND:
C
HOURS OF WORK:
Such hours as are necessary to fulfil the duties. This will
involve a minimum of 35 hours per week, and include work
in evenings and weekends as required.
LOCATION:
BPA Head Office, 60 Charlotte Street, London W1T 2NU with
the potential also to be mobile based – exact split to be
determined by mutual agreement with post-holder.
This role involves significant field based activity and travel,
including attendance at domestic and overseas events at
any chosen preparation bases for Summer and Winter
Paralympic Games.
JOB PURPOSE:
Demonstrating the British Paralympic Association’s (BPA) core values at all times, the
Preparation Manager has responsibility for the design and delivery of key elements of
the BPA’s Performance Strategy whose outcomes will contribute positively to the
fulfilment of the BPA’s vision, mission and objectives through:
1. Exemplary leadership of identified elements of the BPA’s Performance Strategy
and associated programmes, people and partnerships
2. Excellence in the management and delivery of all elements of the BPA’s preGames Preparation Strategy
3. Provision of world class advice and support to all Paralympic sports which
contributes positively to a best prepared team at each Paralympic Games
4. Provision of other input and support as a member of the ParalympicsGB core
team in the creation and delivery of optimal pre-Games and Games-time
environments
Page 1
Version F: 14/06/17
GAMES-TIME ROLE:
Due to the event-delivery nature of the organisation, all Games-time roles at the BPA
will be discussed and agreed for each Paralympic Games. It is likely but not confirmed
therefore that the Preparation Manager will fulfil Games-time roles as follows:
2018 Winter Paralympic Games:
Pyeongchang or London to be determined
based on team requirements (post selection of the ParalympicsGB team)
2020 Summer Paralympic Games: Pre-Games
Japan
Preparation
Manager
based in
KEY RESPONSIBILITIES IN DETAIL:
Tokyo 2020
Pre-Games Preparation Strategy
In conjunction with the HoP, responsible for the design and delivery of the BPA’s preGames preparation strategy for each summer and Winter Paralympic Games including:









Pre-Games preparation project leadership, management and reporting including
day to day management of the cross directorate pre-Games operational project
group and budget responsibility
Development of key partnerships specifically with Team Leaders, other National
Governing Bodies (NGB) staff and wider stakeholders
Recruitment and development of the pre-Games core support team (excluding
Sports Science and Sports Medicine)
Identification, creation and delivery of the BPA’s pre-Games Preparation
environment, including responsibility for the engagement of and negotiation with
in country delivery partners
Planning and delivery of 2018-2020 ‘system testing’ and multi-sport preparation
opportunities
Support for single sport training and competition activities in-environment on an
agreed basis
Support for the ongoing development of the Paralympic Preparation Profiling Tool
and responsibility for its delivery, management and reporting
Development of accommodation and transport plans, ensuring accessibility
requirements are considered at every stage of planning and delivery
Identification of sports’ technical procurement and freight requirements
2020 Games-time Delivery
Responsible for the leadership and management of the pre-Games preparation
environment for ParalympicsGB including:
 Overseeing all aspects of the environment ensuring it meets NGB requirements
 Leadership and management of the pre-Games preparation team
 Leadership and implementation of pre-Games preparation Incident Management
Planning
Page 2



Management of stakeholder engagement in-environment
Leadership and management of all evaluation / debrief processes, reporting and
budget reconciliation.
Ensuring smooth transition from pre-Games preparation environment into Village
through good relationships and communication with the core Village team leads.
Beijing 2022


Initiate pre-Games preparation planning for Beijing 2022 including collaboration
with the BOA
Support for the ongoing development of the Paralympic Preparation Profiling Tool
and responsibility for its delivery, management and reporting
Sport Directorate
To support the development and on-going management of a cohesive and collaborative
Sport Team environment which proactively embraces cross directorate / partnership
working, additionally to:
 Deputise for the HoP in his absence and at key meetings / activities on an agreed
basis
 Advise and provide support to the HoP in delivering identified BPA and Sport Team
organisational objectives
 Deliver identified elements of the Sport Directorate Programme Plan, manage
budgets and produce reports as required
 Proactively identify and develop key performance partnerships both within the UK
and overseas to support delivery of organisational and system objectives
MISCELLANEOUS:





To liaise closely with Paralympic sports, UK Sport, Home Country Sports Institutes
(HCSIs), British Olympic Association and other partners to ensure coherence in
positioning, approach and impact of the Performance Strategy and Games-specific
services and support
To ensure processes of monitoring, evaluation and quality control, and the
observation of key performance indicators across all responsibility areas
To support and/or mentor colleagues, within the BPA / ParalympicsGB, as
reasonably required by the Director of Sport
To attend all meetings, workshops and seminars, whether internal or external,
regional, national or overseas, which are reasonably deemed to be relevant to the
fulfilment of the demands and responsibilities of the role
To fulfil any other agreed duties as required by the Director of Sport
Page 3
PERSON SPECIFICATION
QUALIFICATIONS
Essential

First degree or similar-level qualification in a sport related area
Desirable

Project management qualification
ROLE REQUIREMENTS
Due to its engagement with the ParalympicsGB teams at both the Summer and
Winter Games, an assessment process may be undertaken to determine whether
the post-holder requires a DBS Disclosure and Barred (DBS) List check.
KNOWLEDGE AND SKILLS
Essential












Significant involvement at Paralympic Games and / Olympic Games / other
major multi-sport event as an athlete, coach, core or support staff member
Strong existing relationships across UK Sporting agencies including UK Sport
and the HCSIs
Demonstrable knowledge of the specific performance preparation needs of
elite athletes
Leadership, management and development of inter disciplinary support
teams with a track record of performance impact / performance solutions
Applied technical knowledge in elite sport specifically multi-sport preparation
and the implementation of effective athlete support
Excellence in complex performance project management (including budget
planning and reporting)
Ability to adapt and deliver excellence within culturally different
environments
Experience of engaging and negotiating with delivery partners, including the
successful resolution of partner contractual agreements.
Excellent written and verbal communication / presentation skills
Clarity in decision making and recommendations as part of strategic thinking
and forward planning processes
Strong organisational skills and ability to successfully manage a number of
conflicting priorities
High emotional intelligence and ability to effectively manage people
Desirable



Knowledge of Paralympic-specific performance considerations
Knowledge of the national and international Paralympic movement
Knowledge of Safeguarding and Athlete Welfare
Page 4
BEHAVIOURAL COMPETENCIES AND QUALITIES








Innovative and self-assured, able to work alone and self-manage
Solutions focused, agile and responsive
Works with integrity and honesty to gain the confidence and respect of others
Ability to build strong professional relationships and work within a team
environment (lead and support roles)
Committed, enthusiastic and motivated
Willingness and desire to entertain new ideas and seize opportunities
Willingness to accept and encourage constructive challenges
Passionate about disability sport
VALUES
The British Paralympic Association is an organisation with unique responsibilities and
roles. However, we will only achieve our ambitions by working with and through
others, and by appreciation of where we fit within the wider sporting landscape.
This partnership working internally and externally is driven by three values
highlighted in the BPA Strategic Plan for 2017/21 “Inspiring Excellence”. You will
therefore adhere to:
Excellence – everything we do as the BPA should be of the highest possible standard,
and reflective of an ambition to be world leading. We are committed to a flexible,
proactive, challenging approach to all activity – recognising how our own commitment
to ‘being better’ can support the similar ambitions of our athletes and team;
Honesty – we will ensure that all engagement and communication is fair, open and
grounded in an appreciation of others and their views, seeking to set and manage
expectations of ourselves and others to ensure consistency and transparency; and
Trust - our interaction with each other with key partners and the wider community
will be characterised by respect and will seek to engender a belief in the value, ethics
and integrity of the BPA.
This job description and person specification is not to be regarded as exclusive or
exhaustive. It is intended as an outline indication of the areas of activity and may be
amended from time to time in the light of the changing needs of the organisation
through appropriate processes of consultation and the mutual agreement of both
parties.
14 June 2017
Page 5