Streamlining Processes
through Google Forms &
FormMule
Quickly give auto generated e-mail approval and notification for a
variety of administrative processes.
Ideas: Google Form as an Approval
Process

Send an auto generated e-mail to solicit any response, allowing the recipient to
click a link to send a response!

Approval of Teacher Video Request
(Teacher completes form; Appraiser is notified via e-mail and approves; e-mail goes back to teacher; Could set it so email goes back to multiple people)

Approval for FLEX day hours
(Teacher fills out form; appraiser approves; e-mail sent to teacher that professional dev. choices are approved.)

Approval of Community Service Hours
(Student completes form, e-mail goes to supervisor of community service to verify the hours were done; e-mail goes to
Student Council teacher to approve hours meet green cord requirements; e-mail then goes to student and parent)

Approval to Bring a Guest to a School Dance
(Student completes form request, Assistant Principal approves or denies guest; e-mail sent to student as proof to
purchase a second ticket; parent e-mailed)

Approval for Schedule Request Change & Application to Take Course
(Student completes form; e-mail notification goes to counselor and parent; counselor approves class would work in
student’s schedule; teacher approves; e-mail notifies counselor to complete schedule change and notifies parent and
student)
Let’s see how it works
http://goo.gl/forms/WZn6NpfOUerf3gwu1 : Sample form for video usage
http://goo.gl/forms/4ayGssuMgYokE9K52 : Sample form green cord hours
STEPS:

Create a form with a submission type:

Form must contain e-mail addresses for people you want to be notified with
any type of communication. (Can also add in set e-mails that are included on
all communications)

Add on Form Mule and create templates to be e-mailed out.
Don’t forget to “Log the Edit UR:” &
turn Trigger on
This is where you decide who you want
e-mails to go to and when!
E-mail to the person who needs to approve &
e-mail back to the person who made the
request
Template Samples
Template to Approver
Template Back to Requester
(At the bottom of this e-mail, there will be a link for you to make an
approval decision)
A movie request has been submitted by:
<<First Name>> <<Last Name of Staff Member>>
This is an auto generated e-mail notifying you
that an approval/denial decision for your movie
request has been entered.
<<Teacher's NISD e-mail address for approval notification:>>
Details can be found below:
Click the following link to respond to this request:
Form Edit URL: <<Form Edit URL>>
Directions to approve:
Click above link
Click answer to submission type: "Make movie request approval"
Click continue at the bottom of page
Enter your approval decision and click submit.
Password to submit decision is the same 4 digit numeric code to
Student Union projector.
Title of Video: <<Title of Video>>
Approval Decision:
Your movie request has been: <<Your movie
request has been>>
Notes: <<Notes:>>
Please see your PDAS appraiser if you have any
questions.
Independent Study!
(This tutorial will walk you through the process)
https://www.youtube.com/watch?v=zOOb7YxVNKI