Repository Structure
The Orange Grove uses several
tools to organize content and to
control access to content.
The repository structure is guided
by the tools provided within the
Equella software used by The
Orange Grove
Roles and Groups
Groups – each individual user is placed into a group.
Groups are associated with roles.
Roles – are set up at a high level. Roles can be
associated with a particular group or another role.
Individuals are never assigned to a role.
–
–
–
–
System Administrator
Collection Administrator
Collection/OG Contributor
Collection/OG Searcher
Users receive permissions and access based on their
assigned group and its associated roles
Orange Grove user types from fewest permissions to most permissions
Searcher
Collection
Administrator
Can search for
and link to or
download
resources
Searcher permission
Contributor permission
- plus –
Contributor
Searcher permission
- plus -
Administrative
permission
(e.g. archive items)
Can contribute items
to repository
System Administrator
Control by individual resource
When an individual resource is contributed,
the contributor is able to set the level of
access permitted to that item.
– Public – anyone who comes into the
repository, including guest users, can access
the item
– Only Florida educator/users can access the
item
– Only members of an institution’s collection
can access the item.
Orange Grove resource types from most open to most restrictive
Public Resource
Can be viewed by
any OG user
(including guest)
Institutional
Resource
Florida-only
Resource
Only visible to Florida
users
Only visible to users
from that institution
Individual institutional collections are created,
if an institution agrees to:
•Provide an administrator to manage the
collection
•Adhere to the required Orange Grove
metadata fields; they may choose to add
additional fields if desired
•Quality-control items in their collection to
ensure accuracy.
Advantages to institution
– Can choose to limit access to some items to
their institutional members
– Can set up their own workflow and
moderators and modify their metadata
scheme
Advantages to The Orange Grove
– Management and quality-control is
decentralized
– Institutions “own” more of the process and
can meet individual institutional needs
Example of the collection structure within the Orange Grove repository
The Orange Grove
Repository
Pink = Public Resources
Green = Florida Only
Resources
Purple = Valencia
Community College
Resources
Blue = Daytona
State College
Resources
Orange
Grove
Resources
NROC
Valencia
Community
College
Daytona
State
College
Example of how users interact with the Orange Grove repository
The Orange Grove
Repository
Valencia
Daytona
Guest
Community
College
State College
Contributor
Searcher
Can
discover :
Pink
Can
discover
Can discover::
Pink,
Green,
Pink,contribute
Green,Purple
Blue
Can
to:
Orange
Grove
Resources
None
Can
contribute
to:
Can contribute to:
Purple
None
(including the pink & green
within the purple)
Pink = Public Resources
NROC
Daytona
State
College
Valencia
Community
College
Green = Florida Only Resources
Purple = Valencia CC Resources
Blue = Daytona SC Resources
Discussion
Q&A
•What is the underlying structure of your repository?
•What was the rationale for establishing that structure?
•Has your repository structure presented any challenges? If so, how did
you solve those challenges?
•Who manages the repository administration and how is that working?