IAS Finances
Members Meeting
Melbourne, Australia
23 July 2014
Treasurer: Anton Pozniak
Finance SubCommittee: Celia Christie-Samuels, Alex Muganga Muganzi
GENERAL SITUATION

IAS Core 2013
Deficit of $901K (anticipated $1,080K)
covered by the General Reserve

IAS 2013 Conference
Deficit of $255K (anticipated $298K)
No contribution to the Revolving Fund

IAS Core 2014
Deficit of $295K ($97K after review in March)

AIDS 2014 Conference
Deficit of $450K
No contribution to the Revolving Fund
(vs $280K before second registration deadline)
IAS HQ 2013
 Deficit: $901K
o The deficit was fully covered by the General Reserve
• General Reserve is now down from $1,082K to $181K
o No deficit to be carried over 2014
 Audited Financial statements approved by the GC
Summarized audited statements can be found in the IAS 2013 Annual Report.
Complete audited statements can be obtained from the Secretariat
IAS CORE 2013
simplified
‘Stated in U$ 000
IAS
Policy
RsP
Partns.
Pioneers
Total
(ICAAP-ICASA)
Balance Jan1
1,082
From IAS2011
From AIDS2012
Funds released
Revenues
TTL Income
104
146
68
840
2,240
TTL Expenses
294
2,137
3,513
50
100
50
100
645
989
1,806
4,043
50
100
104
446
68
3,291
7,422
1,570
1,483
2,307
52
27
5,439
Total
670
(494)
1,736
(2)
73
1,983
General Reserve
Deficit from Policy
Deficit from RsP
Deficit Partners
Pionneers Project
TTL GR
(494)
(67)
(2)
73
181
494
(73)
0
1,983
67
2
0
1,803
0
IAS 2013 - Kuala Lumpur
 Deficit:
$255K
o No allocation to the Revolving Fund in 2013
o 80% of the deficit covered by the IAS RF ($204K)
o 20% by the Conference Institutional Memory RF ($51K)
 Audited Financial statements approved by the GC
IAS 2013 – Budget Summary
Stated in U$ 000
Projection
Dec2013
IAS EC/GC
Projection
Mar2014
IAS EC
Actuals
Audited




SPONSORS & DONORS
COMMERCIAL SPONSORSHIP
REGISTRATION FEES
OTHER REVENUES
2,628
764
1,831
80
2,610
767
1,863
81
2,608
776
1,904
81

TOTAL REVENUES
$5,303
$5,321
$5,369
















LOGISTICS
EXHIBITION & SATELLITES COSTS
SCHOLARSHIPS
PROGRAMME
AV
IAS CONFERENCE SECRETARIAT
IT
COMMUNICATIONS
EVALUATION + QUALITY ASSESSMENT
RESOURCE DEVELOPMENT
REVOLVING FUND
GOVERNANCE
AUDIT / FINANCE
VARIOUS FINANCIAL COSTS & TICKS
START-UP COSTS
OTHER LOCAL COSTS
1,130
133
320
536
210
1,312
507
451
23
238
0
94
213
253
74
156
1,135
133
318
523
201
1,367
481
437
21
245
0
93
220
217
74
156
1,128
133
315
531
200
1,397
474
448
13
261
0
88
231
168
74
162

TOTAL COSTS
$5,657
$5,619
$5,624

TOTAL DEFICIT
-$353
-$298
-$255
IAS HQ 2014 Budget
 So far deficit of $295K (vs $97K approved in March), but we have
pending proposal to support priorities

Main reasons:
EXPENSES
o IAS Virtual (+$70K), approved by the GC in December
INCOME
o Membership income decreased by $40K due to low ticks @ IAS2013
o KAPs: Foundation (-$200K) - who’s not able to support both conference &
priorities the same year
Unrestricted income would prioritize the Core & the General Reserve
 The Finance SubCommittee proposes that the EC approves the budget
IAS HQ 2014 – Expenses projection
Stated in U$ 000
March
2014
July
2014
GOVERNANCE
MEMBERSHIP
EXECUTIVE
FUNDRAISING
COMMUNICATIONS
I/T
HR
FINANCE & ADMIN
CONF MGMT
SCHOLARSHIPS
SAT / EXHIB / SPONSORS
CONF PROGRAMME
CONF LOGISTICS
CONF LOCAL SEC
CONF OFFICE COSTS
PARTNERSHIPS
POLICY / ADVOCACY
RESEARCH PROMOTION
576
171
421
463
634
610
149
453
517
102
128
775
361
174
747
164
988
1,355
562
173
423
467
639
616
165
457
522
103
129
783
365
176
747
165
979
1,412
IAS VIRTUAL
0
70
TOTAL EXPENSES
$8,784
$8,952
FIXED TERM STAFF
PERMANENT STAFF
STAFF TRAVEL
GOVERN. TRAVEL
COMMIT.& SPEAK TRAVEL
FELLOWSHIPS TRAVEL
CONSULTG FEES & TRAVEL
OTHER CONTR. SERV
LEGAL FEES
OFFICE COSTS
OTHER COSTS
MEETING COSTS
INTERNAL SERVICES
March
2014
July
2014
466
5,462
198
345
132
270
211
202
65
964
148
238
84
487
5,504
196
345
168
265
274
196
54
962
150
267
85
$8,784
$8,952
IAS HQ 2014 – Income projection
Stated in U$ 000
March
2014
July
2014
PAST CONFERENCE SURPLUS
MEMBERSHIPS
INTERESTS & MISC. FUNDING
SUPPORTED BY CONFERENCES:
AIDS 2014 / 2016
IAS 2013 / 2015
PARTNERSHIPS
RESEARCH PROMOTION (Excl. SubG)
ILF CONTRIBUTION
POLICY ADVOCACY CONTRIBUTION
145
558
128
145
519
130
4,851
514
129
1,039
300
1,023
4,910
517
129
1,132
300
875
TOTAL INCOME
$8,688
$8,657
TOTAL
($97)
($295)
$181
($114)
SURPLUS / (DEFICIT)
General Reserve
Deficit to carry over in 2015
AIDS2014 - Melbourne

Deficit of $450K - No contribution to the Revolving Fund in 2014
 Deficit to be taken from the RF
Income:
o based on 5,000 fully paying delegates (vs 7,000 in March) which decreases the
registration income by $1,840K
 Expenses cut after the second registration deadline (total of $ 600K):
o Costs that are lower due to lower number of attendees: less bags, less registration
related costs, less volunteers and hostesses needed etc…

o
Costs that are lower than expected now that we have a better idea of the local prices:
IT, audio-visual, build-up and programme (mainly costs of committee meetings)
Activities cut:
No simultaneous interpretation of the opening session into the other UN
languages ($50K).
Recording of only half the sessions, instead of all sessions. We will only equip 7
session rooms out of 14, and ($80K)
o

The Finance SubCommittee proposes that the EC approves the budget
AIDS 2014 – Melbourne
Budget Summary
SPONSORS & DONORS
COMMERCIAL SPONSORSHIP
REGISTRATION FEES
OTHER REVENUES

TOTAL REVENUES
LOGISTICS
EXHIBITION & SATELLITES COSTS
SCHOLARSHIPS
LOCAL SECRETARIAT
PROGRAMME
PROGRAMME ACTIVITIES
IAS CONFERENCE SECRETARIAT
IT
COMMUNICATIONS
EVALUATION + QUALITY ASSESSMENT
RESOURCE DEVELOPMENT
REVOLVING FUND
GOVERNANCE
AUDIT / FINANCE
VARIOUS FINANCIAL COSTS
START-UP COSTS
AV
Stated in U$ 000
AIDS2012
Audited Report
AIDS 2014
Approved
Budget
Projection
11,000
4,754
10,353
478
8,078
3,467
6,412
1,345
7,770
3,644
4,570
1,288
4,305
711
2,051
906
2,326
897
4,729
1,383
1,571
209
933
1,000
544
670
1,216
255
1,282
4,232
432
1,514
547
2,107
703
3,402
1,018
805
45
668
1,000
423
515
1,120
200
852
3,777
422
1,518
713 (incl. Legacy costs)
1,865
705
3,254
933
855
50
657
0
476
501
947
201
852
$26,585
$24,992
$19,301

TOTAL COSTS
$19,581
o
Allocation to AIDS2014 & follow up
$1,300
-

TOTAL SURPLUS / - DEFICIT
$293
-$280
July-14
$17,272
$18,724
-$452