TENURE REVIEW PROCESS AND TIMELINE
Probationary Faculty Member:
Employee Number:
Evaluation Process Start Date:
Year Hired:
Center:
Evaluation Committee Chair:
Committee Members:
Assigned Mentor:
Year 1– Fall Term
Completion date
Action
After hiring is
Individual Tenure Review Committee (ITRC) is appointed by the supervising administrator.
finalized
Start of semester
ITRC is Confirmed by Executive Board of the Academic Senate (annual confirmation required)
ITRC members complete required in-service training
Start of semester
 Identify ITRC members failing to complete in-service training
 Name(s) of replacement ITRC member(s) confirmed by the Academic Senate
ITRC meets with probationary faculty to discuss procedures, timelines, expectations, and faculty self-evaluation form.
Start of semester
 The bargaining unit member being evaluated shall provide each team member with all First Day Handouts including course objectives, grading policy, references and
(after completion
materials required, assignment procedures, practices and other pertinent materials about the course that the bargaining unit member being evaluated chooses to add.
of prior step)
In the case of non-teaching bargaining unit members, the member being evaluated shall submit objectives and description of assignment.
 Chair provides procedural rights to evaluate according to Section 5.3.
Third week of
Student Opinion of Teaching or Effectiveness surveys requested from the Research Office by the supervising administrator.
semester
Tenth week of
Student Opinion of Teaching or Effectiveness surveys returned to Research Office for distribution to the supervising administrator.
semester
In accordance with the Academic Master Contract, section 6.9.3.5, each ITRC member completes at least one classroom or worksite observation EACH semester and holds postobservation conferences (generally) within 5 days with the probationary faculty member. Observations must be repeated if the conference is not held within 7 days of the worksite
observation.
Twelfth week of
 Evaluators should cover different classes or work related activities if non-instructional faculty.
semester
 Evaluations should be spread out over the semester.
 Probationary unit member must be allowed to read and react to observation reports.
 Upon conclusion of each conference, observation report shall be signed by both the probationary unit member and the evaluator.
 The original copy of each signed observation report is sent to the Chairperson of the ITRC.
Nov. 15
Supervising administrator submits to Office of Academic Affairs all completed evaluations and a summary form showing progress to this point and plans for completion.
Approx midInstitutional Tenure Review Committee meets to review ITRC materials to ensure awareness of guidelines and goals and that appropriate procedures are being followed.
November
 When deemed appropriate by the Institutional Tenure Review Committee, the Chair may schedule additional meetings with the Chair of the ITRC, the entire ITRC,
and/or the probationary employee to discuss issues and/or problems found as a result of the review.
February 1
ITRC meets as a whole to prepare draft faculty evaluation summary report.
February 1
ITRC meets with candidate to discuss all matters pertinent to the evaluation and to finalize the faculty evaluation summary report.
February 1
ITRC members and the candidate meet and sign the faculty evaluation summary report.
Completed
Page 1
9/21/04
TENURE REVIEW PROCESS AND TIMELINE
Probationary Faculty Member:
Employee Number:
Evaluation Process Start Date:
Year Hired:
Center:
Evaluation Committee Chair:
Committee Members:
Assigned Mentor:
Year 1– Spring Term
Completion date
Action
Third week of
Student Opinion of Teaching or Effectiveness surveys requested from the Research Office by the supervising administrator.
semester
Tenth week of
Student Opinion of Teaching or Effectiveness surveys returned to Research Office for distribution to the supervising administrator.
semester
In accordance with the Academic Master Contract, section 6.9.3.5, each ITRC member completes at least one classroom or worksite observation EACH semester and holds postobservation conferences (generally) within 5 days with the probationary faculty member. Observations must be repeated if the conference is not held within 7 days of the worksite
observation.
Twelfth week of
 Evaluators should cover different classes or work related activities if non-instructional faculty.
semester
 Evaluations should be spread out over the semester.
 Probationary unit member must be allowed to read and react to observation reports.
 Upon conclusion of each conference, observation report shall be signed by both the probationary unit member and the evaluator.
 The original copy of each signed observation report is sent to the Chairperson of the ITRC.
Twelfth week of
Supervising administrator submit all completed evaluations and a memo evaluating the candidate’s progress to Office of Academic Affairs.
semester
Approx May 1
Institutional Tenure Review Committee meets to review ITRC materials to ensure awareness of guidelines and goals and that appropriate procedures are being followed.
 When deemed appropriate by the Institutional Tenure Review Committee, the Chair may schedule additional meetings with the Chair of the ITRC, the entire ITRC,
and/or the probationary employee to discuss issues and/or problems found as a result of the review.
Completed
Page 2
9/21/04
TENURE REVIEW PROCESS AND TIMELINE
Probationary Faculty Member:
Employee Number:
Evaluation Process Start Date:
Year Hired:
Center:
Evaluation Committee Chair:
Committee Members:
Assigned Mentor:
Year 2– Fall Term
Completion date
Action
Start of semester
ITRC is Confirmed by Executive Board of the Academic Senate (annual confirmation required)
ITRC members complete required in-service training
Start of semester
 Identify ITRC members failing to complete in-service training
 Name(s) of replacement ITRC member(s) confirmed by the Academic Senate
ITRC meets with probationary faculty to discuss procedures, timelines, expectations, and faculty self-evaluation form.
 Copies of evaluatee’s previous evaluations are to be provided to team members at the option of the evaluatee or Committee Chair.
Start of semester
 The bargaining unit member being evaluated shall provide each team member with all First Day Handouts including course objectives, grading policy, references and
(after completion
materials required, assignment procedures, practices and other pertinent materials about the course that the bargaining unit member being evaluated chooses to add.
of prior step)
In the case of non-teaching bargaining unit members, the member being evaluated shall submit objectives and description of assignment.
 Chair provides procedural rights to evaluate according to Section 5.3.
Third week of
Student Opinion of Teaching or Effectiveness surveys requested from the Research Office by the supervising administrator.
semester
Tenth week of
Student Opinion of Teaching or Effectiveness surveys returned to Research Office for distribution to the supervising administrator.
semester
In accordance with the Academic Master Contract, section 6.9.3.5, each ITRC member completes at least one classroom or worksite observation EACH semester and holds postobservation conferences (generally) within 5 days with the probationary faculty member. Observations must be repeated if the conference is not held within 7 days of the worksite
observation.
Twelfth week of
 Evaluators should cover different classes or work related activities if non-instructional faculty.
semester
 Evaluations should be spread out over the semester.
 Probationary unit member must be allowed to read and react to observation reports.
 Upon conclusion of each conference, observation report shall be signed by both the probationary unit member and the evaluator.
 The original copy of each signed observation report is sent to the Chairperson of the ITRC.
Nov. 15
Supervising administrator submits to Office of Academic Affairs all completed evaluations and a summary form showing progress to this point and plans for completion.
Approx midInstitutional Tenure Review Committee meets to review ITRC materials to ensure awareness of guidelines and goals and that appropriate procedures are being followed.
November
 When deemed appropriate by the Institutional Tenure Review Committee, the Chair may schedule additional meetings with the Chair of the ITRC, the entire ITRC,
and/or the probationary employee to discuss issues and/or problems found as a result of the review.
February 1
ITRC meets as a whole to prepare draft faculty evaluation summary report.
February 1
ITRC meets with candidate to discuss all matters pertinent to the evaluation and to finalize the faculty evaluation summary report.
February 1
ITRC members and the candidate meet and sign the faculty evaluation summary report.
Completed
Page 3
9/21/04
TENURE REVIEW PROCESS AND TIMELINE
Probationary Faculty Member:
Employee Number:
Evaluation Process Start Date:
Year Hired:
Center:
Evaluation Committee Chair:
Committee Members:
Assigned Mentor:
Year 2– Spring Term
Completion date
Action
Third week of
Student Opinion of Teaching or Effectiveness surveys requested from the Research Office by the supervising administrator.
semester
Tenth week of
Student Opinion of Teaching or Effectiveness surveys returned to Research Office for distribution to the supervising administrator.
semester
In accordance with the Academic Master Contract, section 6.9.3.5, each ITRC member completes at least one classroom or worksite observation EACH semester and holds postobservation conferences (generally) within 5 days with the probationary faculty member. Observations must be repeated if the conference is not held within 7 days of the worksite
observation.
Twelfth week of
 Evaluators should cover different classes or work related activities if non-instructional faculty.
semester
 Evaluations should be spread out over the semester.
 Probationary unit member must be allowed to read and react to observation reports.
 Upon conclusion of each conference, observation report shall be signed by both the probationary unit member and the evaluator.
 The original copy of each signed observation report is sent to the Chairperson of the ITRC.
Twelfth week of
Supervising administrator submit all completed evaluations and a memo evaluating the candidate’s progress to Office of Academic Affairs.
semester
Approx May 1
Institutional Tenure Review Committee meets to review ITRC materials to ensure awareness of guidelines and goals and that appropriate procedures are being followed.
 When deemed appropriate by the Institutional Tenure Review Committee, the Chair may schedule additional meetings with the Chair of the ITRC, the entire ITRC,
and/or the probationary employee to discuss issues and/or problems found as a result of the review.
Completed
Page 4
9/21/04
TENURE REVIEW PROCESS AND TIMELINE
Probationary Faculty Member:
Employee Number:
Evaluation Process Start Date:
Year Hired:
Center:
Evaluation Committee Chair:
Committee Members:
Assigned Mentor:
Year 3– Fall Term
Completion date
Action
Start of semester
ITRC is Confirmed by Executive Board of the Academic Senate (annual confirmation required)
ITRC members complete required in-service training
Start of semester
 Identify ITRC members failing to complete in-service training
 Name(s) of replacement ITRC member(s) confirmed by the Academic Senate
ITRC meets with probationary faculty to discuss procedures, timelines, expectations, and faculty self-evaluation form.
 Copies of evaluatee’s previous evaluations are to be provided to team members at the option of the evaluatee or Committee Chair.
Start of semester
 The bargaining unit member being evaluated shall provide each team member with all First Day Handouts including course objectives, grading policy, references and
(after completion
materials required, assignment procedures, practices and other pertinent materials about the course that the bargaining unit member being evaluated chooses to add.
of prior step)
In the case of non-teaching bargaining unit members, the member being evaluated shall submit objectives and description of assignment.
 Chair provides procedural rights to evaluate according to Section 5.3.
Third week of
Student Opinion of Teaching or Effectiveness surveys requested from the Research Office by the supervising administrator.
semester
Tenth week of
Student Opinion of Teaching or Effectiveness surveys returned to Research Office for distribution to the supervising administrator.
semester
In accordance with the Academic Master Contract, section 6.9.3.5, each ITRC member completes at least one classroom or worksite observation EACH semester and holds postobservation conferences (generally) within 5 days with the probationary faculty member. Observations must be repeated if the conference is not held within 7 days of the worksite
observation.
Twelfth week of
 Evaluators should cover different classes or work related activities if non-instructional faculty.
semester
 Evaluations should be spread out over the semester.
 Probationary unit member must be allowed to read and react to observation reports.
 Upon conclusion of each conference, observation report shall be signed by both the probationary unit member and the evaluator.
 The original copy of each signed observation report is sent to the Chairperson of the ITRC.
Nov. 15
Supervising administrator submit to Office of Academic Affairs all completed evaluations and a summary form showing progress to this point and plans for completion
Approx midInstitutional Tenure Review Committee meets to review ITRC materials to ensure awareness of guidelines and goals and that appropriate procedures are being followed.
November
 When deemed appropriate by the Institutional Tenure Review Committee, the Chair may schedule additional meetings with the Chair of the ITRC, the entire ITRC,
and/or the probationary employee to discuss issues and/or problems found as a result of the review.
February 1
ITRC meets as a whole to prepare draft faculty evaluation summary report. No recommendation made for another contract.
February 1
ITRC meets with candidate to discuss all matters pertinent to the evaluation and to finalize the faculty evaluation summary report.
February 1
ITRC members and the candidate meet and sign the faculty evaluation summary report.
Completed
Page 5
9/21/04
TENURE REVIEW PROCESS AND TIMELINE
Probationary Faculty Member:
Employee Number:
Evaluation Process Start Date:
Year Hired:
Center:
Evaluation Committee Chair:
Committee Members:
Assigned Mentor:
Year 3– Spring Term
Completion date
Action
Third week of
Student Opinion of Teaching or Effectiveness surveys requested from the Research Office by the supervising administrator.
semester
Tenth week of
Student Opinion of Teaching or Effectiveness surveys returned to Research Office for distribution to the supervising administrator.
semester
In accordance with the Academic Master Contract, section 6.9.3.5, each ITRC member completes at least one classroom or worksite observation EACH semester and holds postobservation conferences (generally) within 5 days with the probationary faculty member. Observations must be repeated if the conference is not held within 7 days of the worksite
observation.
Twelfth week of
 Evaluators should cover different classes or work related activities if non-instructional faculty.
semester
 Evaluations should be spread out over the semester.
 Probationary unit member must be allowed to read and react to observation reports.
 Upon conclusion of each conference, observation report shall be signed by both the probationary unit member and the evaluator.
 The original copy of each signed observation report is sent to the Chairperson of the ITRC.
Twelfth week of
Supervising administrator submit all completed evaluations and a memo evaluating the candidate’s progress to Office of Academic Affairs.
semester
Approx May 1
Institutional Tenure Review Committee meets to review ITRC materials to ensure awareness of guidelines and goals and that appropriate procedures are being followed.
 When deemed appropriate by the Institutional Tenure Review Committee, the Chair may schedule additional meetings with the Chair of the ITRC, the entire ITRC,
and/or the probationary employee to discuss issues and/or problems found as a result of the review.
Completed
Page 6
9/21/04
TENURE REVIEW PROCESS AND TIMELINE
Probationary Faculty Member:
Employee Number:
Evaluation Process Start Date:
Year Hired:
Center:
Evaluation Committee Chair:
Committee Members:
Assigned Mentor:
Year 4– Fall Term
Completion date
Action
Start of semester
ITRC is Confirmed by Executive Board of the Academic Senate (annual confirmation required)
ITRC members complete required in-service training
Start of semester
 Identify ITRC members failing to complete in-service training
 Name(s) of replacement ITRC member(s) confirmed by the Academic Senate
ITRC meets with probationary faculty to discuss procedures, timelines, expectations, and faculty self-evaluation form.
 Copies of evaluatee’s previous evaluations are to be provided to team members at the option of the evaluatee or Committee Chair.
Start of semester
 The bargaining unit member being evaluated shall provide each team member with all First Day Handouts including course objectives, grading policy, references and
(after completion
materials required, assignment procedures, practices and other pertinent materials about the course that the bargaining unit member being evaluated chooses to add.
of prior step)
In the case of non-teaching bargaining unit members, the member being evaluated shall submit objectives and description of assignment.
 Chair provides procedural rights to evaluate according to Section 5.3.
Third week of
Student Opinion of Teaching or Effectiveness surveys requested from the Research Office by the supervising administrator.
semester
Tenth week of
Student Opinion of Teaching or Effectiveness surveys returned to Research Office for distribution to the supervising administrator.
semester
In accordance with the Academic Master Contract, section 6.9.3.5, each ITRC member completes at least one classroom or worksite observation EACH semester and holds postobservation conferences (generally) within 5 days with the probationary faculty member. Observations must be repeated if the conference is not held within 7 days of the worksite
observation.
Twelfth week of
 Evaluators should cover different classes or work related activities if non-instructional faculty.
semester
 Evaluations should be spread out over the semester.
 Probationary unit member must be allowed to read and react to observation reports.
 Upon conclusion of each conference, observation report shall be signed by both the probationary unit member and the evaluator.
 The original copy of each signed observation report is sent to the Chairperson of the ITRC.
Nov. 15
Supervising administrator submits to Office of Academic Affairs all completed evaluations and a summary form showing progress to this point and plans for completion.
Approx midInstitutional Tenure Review Committee meets to review ITRC materials to ensure awareness of guidelines and goals and that appropriate procedures are being followed.
November
 When deemed appropriate by the Institutional Tenure Review Committee, the Chair may schedule additional meetings with the Chair of the ITRC, the entire ITRC,
and/or the probationary employee to discuss issues and/or problems found as a result of the review.
February 1
ITRC meets as a whole to prepare draft faculty evaluation summary report.
February 1
ITRC meets with candidate to discuss all matters pertinent to the evaluation and to finalize the faculty evaluation summary report.
February 1
ITRC members and the candidate meet and sign the faculty evaluation summary report.
Completed
Page 7
9/21/04