EXHIBITOR APPOINTED CONTRACTORS
TERMS & CONDITIONS
Deadline: October 5, 2017 - REQUIRED
SOLICITATION BY ANY EAC SUPERVISOR, STAFF, EXECUTIVE OR LABOR COMPANY ON THE
CONNECTED HEALTH CONFERENCE EXHIBITION FLOOR IS STRICTLY PROHIBITED. COMPANIES WHO
VIOLATE THIS POLICY WILL NOT BE AN APPROVED EAC FOR FUTURE HIMSS SHOWS.
An exhibitor appointed contractor (EAC) is any company, other than the designated official contractor, that an
exhibitor wants to use inside the exhibit hall, before, during or after the show. Permission to use an EAC will not be
granted for the following:
• Material Handling
• Plumbing
• Sign hanging
• Telecom
• Electrical
• Security
• Booth Cleaning
• Catering
Exhibitors are required to complete an EAC form if they are using the following:
• Exhibit House
• Floral
• AudioVisual
• Photography
• Temp Services
*Do not need to fill out an EAC form if you are using a Connected Health Conference preferred vendor
To Use An EAC
1.
Return the attached Exhibitor Appointed Contractor form to Connected Health Conference and to Freeman no
later than November 4, 2016. Do not omit any information and include:
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The company name, address, and phone number of the official contractor.
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The name of the individual who will be the primary contact.
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The services the EAC is to perform.
2.
There will be no approvals granted after the deadline of November 4, 2016. Exhibitors will be notified only if
their proposed EAC is not approved. Unless the exhibitor is so informed by Show Management, and if the
listed conditions are met, approval to use an EAC is implied.
EAC RULES AND REGULATIONS
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EAC will not be allowed to solicit business on the show floor during installation, during the show, or
during dismantling. Any EAC found soliciting business will be immediately removed from the premises,
and forbidden from conducting future business at the Connected Health Conference or other HIMSS and
PCHA events.
The EAC will refrain from placing an undue burden on the official contractors, including specifically not interfering
in any way with the official contractor’s work.
The EAC will share with the official contractor, all reasonable costs incurred in connection with his operation,
including overtime pay for stewards, security if necessary, and restoration of exhibit space to its initial condition.
The EAC will cooperate fully with the official contractors and will comply with existing labor regulations or
contracts as determined by the commitment made and obligations assumed by Show Management in any
contracts with the official contractor.
Show Management, on request and at its sole discretion may provide an area in which the EAC may set up a
desk at his own expense in which to service his accounts. No EAC will be permitted to set-up operation in aisles
or public spaces.
Any EAC or EAC labor staff that is on the show floor during show hours or prior to show closing will NOT be an
approved EAC at future shows.
Show Management’s Discretionary Rights
Show Management reserves the right, in its sole discretion, to withhold approval or to dismiss from the show any
service contractor whose participation in the show may in the opinion of Show Management lead to strikes, picketing,
or other labor action directed at the show, or other disruption of the show, or unreasonable interference with or
inconvenience to the show or any of the exhibitors.
EXHIBITOR APPOINTED CONTRACTOR FORM
Deadline: November 4, 2016 - REQUIRED
Exhibiting Company: ____________________________________________________________
Address: _____________________________________________________________________
City: ____________________________________________State: ______ Zip: _____________
Contact Name: ____________________________________ Title: _______________________
Booth #: _____________________________________________________________________
All exhibitor appointed contractors (EAC) must be registered with both the Connected Health Conference
and Freeman by November 4, 2016 and submit proof of insurance. Failure to send either the registration
or proof of insurance will result in the contractor being prohibited from entering the exhibit halls and to
perform I&D on assigned booths. IMPORTANT: Please instruct your insurance company to include
the exhibiting company’s on all insurance forms.
EAC Contact Name: ________________________________________________________________
Title: ____________________________________________________________________________
EAC Company: ____________________________________________________________________
Job Description:____________________________________________________________________
Address: _________________________________________________________________________
City: _________________________________ St.: ______ Zip: _________________________
Phone: _______________________________ Fax: __________________________________
Email: ___________________________________________________________________________
We have read, understand and accept the terms and conditions outlined in the previous page and
agree to abide by all requirements, restrictions, and obligations outlined in the EAC Rules & Regulations
that are incorporated herein. Upon acceptance by PCHA, the terms of this agreement are binding. I will
notify my EAC of all these Rules & Regulations. ___________ (Initial Here)
Fax or mail forms to both companies:
Virginia Geoghegan
HIMSS
33 W. Monroe St., Suite 1700
Chicago, IL 60603
Phone: 734-477-0855
Email: [email protected]
Exhibitor Services
Freeman
9900 Business Parkway
Lanham, MD 20706
Phone: 301-918-7975
Email: [email protected]