THE BRITISH COLUMBIA PLAY THERAPY ASSOCIATION
APT Approved Provider #95-019
CACPT Approved Provider #09-103
ANNUAL GENERAL MEETING
Minutes
May 28, 2016, 1:00pm - 2:00pm
SFU Harbour Centre
515 W Hastings St, Vancouver
Fletcher Challenge Theatre
1. Approval of Agenda with amendment- Maureen French and Barb A-Z
2. Approval of Minutes of 2015 Annual General Meeting- Monica Bhatara and
Sargie Kaler
3. Committee Reports- see reports
a. President-Criteria for certification- add to this “consultation with
Sarina Kot and Mary Anne Pare regarding accreditation”
b. Vice President
c. Treasurer
d. Education
i. Question about CAST conference date- Janet
ii. Question about next year’s workshop dates- Johanna to put
them on the website next week
iii. Question regarding Marie-José Dhaese’s workshop topic- it’s on
Trauma
e. Membership
i. Membership year June 1st- May 31st. Request to note down
username and password at this time of transition with the new
website.
ii. Reminder that it makes financial sense to become a member if
you attend multiple events.
iii. Question: Is manual membership renewal available today?
Johanna able to help with online renewals here.
iv. Johanna- membership card can now be printed out and used
for discounts at our vendor’s businesses.
v. Question- Sargie wondered what membership goal we would
like to reach. Jenna responded that our membership increased
by 30-50 last year. A steady increase to 250 would be
desirable.
f.
Recording Secretary
g. Corresponding Secretary
h. Communication
i. Newsletter
ii. Social Media
iii. Advertising
4. Special Resolution to Amend the Bylaws **amend bylaws to allow voting by
proxy
a. See attachment of bylaws:
i. New third class of membership-registered member (along with
regular member and student member)
ii. Registered membership cost will be $75.00 vs. $50.00 for
regular membership
iii. Student member- must be registered with an accredited
college or university on a full or part-time basis, not just taking
one course
iv. Question about RPT-S criteria- it is in the guide
v. Question- Sue Diewert: will we grandfathered in if we are
already registered with another registering body- yes
vi. Question re grandfathering- Joan McNeil: Do we recommend
registering with two bodies or drop one? Johanna clarified that
it is not necessary to chose one or the other, some may chose to
be registered with both
vii. Question- Barb A-Z- what does grandfathering mean? Johanna
stated that those with CPT/CPT-S credentials will be
grandfathered over to be registered with BCPTA with no
additional courses needed. If bylaw passes then such
memberships renewed can be changed from “regular member”
to “registered member” with and additional cost of $25.
viii. Question- If we don’t renew our membership by June 1st, does
that mean that we’re out- no it does not. Jenna and Anna A.
suggested September as a renewal deadline date. Monica
suggested a more timely deadline, such as the month BCACC
gives..
ix. Question- If we are grandfathered in and don’t renew by the
deadline, does that mean that we are no longer registered.
Response- that’s not the case.
x. Jenna stated that the renewal date is an encouragement. There
are no late fees.
xi. Monica clarified the difference between membership and
registration.
xii. Johanna stressed that if you haven’t renewed you will get a
reminder email.
xiii. Question wanting clarification about what grandfathering
means.
xiv. Tanya asked if there’s a deadline regarding the time needed to
achieve criteria for certification- no.
xv. Question regarding differences in the criteria for certification
with APT, CACPT, and us. Johanna replied that our criteria lie
between those of APT in CACPT.
xvi. Question about courses- will courses need to be separate? The
concern was that sometimes courses cover more than one
topic. The committee will be able to answer these questions.
xvii. Motion- to change renewal deadline date to July 1st- most in
favour, one opposed. Motion passed.
xviii. Motion to change bylaws- Monica Bhatara and Anna Bardi- all
in favour, with one person abstaining. Motion passed.
xix. Motion that we allow voting by proxy to be more inclusiveJanet Waines and Natasha. Motion passed
5. Board and committee positions- all board members are remaining for the
next year. Johanna’s President position will be up for next year.
6. Adjourn- Monica Bhatara and Diane N.
President’s report 2015/16
- Chaired 6 board meetings and attended 1 education committee meeting
- Combined education committee meetings with board meetings
- Oversaw and coordinated the website re-write with web developer, Joyce Grace
www.joycegrace.ca
- Chaired the Refugee committee. Compiled a roster of play therapists willing to
donate their services to help refugee children. Contacted media, ISSBC and Mosaic.
- Spearheaded project with Anna Bardi to have BCPTA become a certifying body
(BCRPT and BCRPT-S) and worked with lawyer George Bryce to write up bylaws.
www.brycelaw.ca
- Coordinated committee to develop criteria for certification. Committee comprised
of Marie-José Dhaese, Judith Bertoia, Barbara Aronchick- Zachernuk, Monica
Bhatara and Christopher Conley. Finalized criteria with Anna Bardi.
- Sitting on the planning committee for the 2017 CAST/BCPTA conference titled
“Making Connections in Play and Therapy”. Attending monthly Skype meetings.
Submitted by Johanna Simmons
Vice President Report: September to May 2016
My role in the BCPTA is prepare and arrange the meetings and assist on the day of
our workshops.
We have 7 Board meetings from September to June. Two weeks before each
meeting I email a request for agenda items, ask for board members to confirm
attendance and remind board members of the date. I prepare the agenda and send it
out to the members one week before the meeting and send another reminder to
confirm attendance. On the day of the meeting I set up the space, shop for the
snacks and prepare them.
At the workshops you will see me at the sign in table at the beginning and the end of
the day and doing anything else that needs to be done.
Submitted by Anna Aquila
BCPTA ANNUAL INCOME STATEMENT
May 18, 2015 – May 20, 2016
INCOME
MEMBERSHIP
2015-2016 Membership
2015-2016 Student Membership
MEMBERSHIP TOTAL
$8,419.10
$1,067.88
$9,486.98
WORKSHOPS
AGM May 2015 Gary Landreth and Sue Bratton
AGM 2015 Members
AGM 2015 Non-members
AGM 2015 Student Members
AGM 2015 Members manual reg.
AGM 2015 Exhibitor Fees
AGM CEU’s
AGM 2015 TOTAL (May 18-Sept.13/15)
$798.75
$1,127.35
$96.80
$225.00
$200.00
$714.15
$3,162.05
September 19, 2015 Mary Anne Pare
Members
Non- Members
Student Members
Student Non-Members
Members Manual
CEUS
WORKSHOP TOTAL
$1,727.58
$406.60
$130.17
$115.90
$75.00
$60.00
$2,515.25
October 24, 2015 Monica Bhatara
Members
Student Members
Student Non Members
WORKSHOP TOTAL
$1,162.80
$192.96
$154.74
$1,510.50
February 26-27, 2015 Jennifer Shaw
Members
Non-members
Student Members
Student Non-Members
Vendors
CEU’s
WORKSHOP TOTAL
April 2, 2016 Mary Anne Pare
Members
Non Members
Student Member
Student Non-Member
$6,858.59
$2,821.71
$774.32
$140.49
$1,450.00
$148.97
$12,194.08
$481.44
$1,100.04
$564.68
$115.90
Vendors
Misc.
WORKSHOP TOTAL
May 27-28, 2016 AGM Lisa Dion
Member
Non-Member
Student Member
Student Non-Member
Vendor Fees
WORKSHOP TOTAL
ALL Workshop Special
Regular Members
Student Members
TOTAL
2015-2016 WORKSHOP TOTAL
$100.00
$10.00
$2,372.06
$5,628.80
$2,773.16
$1,301.97
$789.83
$96.80
$10,590.56
$1,720.00
$590.00
$2,310.00
$31,492.45
BCPTA EVENTS
Mary Anne Pare Celebration Dinner
Attendees
CACPT Contribution to M.Pare Dinner
Nuba Refunds/Deposit return
M.Pare dinner change
DINNER TOTAL
$563.44
$200.00
$246.00
$5.00
$1,014.44
OTHER INCOME
Advertising
ICC Venue booking cancellation
Play Café
Interest
PayPal Fees
Misc.
Mailbox closing refund
MISC. TOTAL
$343.64
$200.00
$98.23
$40.71
$24.36
$3.97
$2.11
$713.02
2015-2016 INCOME TOTAL
$45,868.94
EXPENSES
WORKSHOPS
AGM May 2015 Gary Landreth and Sue Bratton
AGM 2015 Presenter Fees
AGM 2015 Venue
AGM 2015 Catering
AGM 2015 CEUS
AGM 2015 Supplies
AGM TOTAL (May 18-Sept.13/15)
$12,679.54
$1,342.60
$13,871.79
$778.26
$894.56
$29,566.75
September 19, 2015 Mary Anne Pare
Presenter Fee
Venue
Certificate/Evaluations
Liability Insurance
Fruit
WORKSHOP TOTAL
$1,000.00
$603.75
$96.21
$285.00
$42.77
$2,027.73
October 24, 2015 Monica Bhatara
Presenter Fees
October 2015 Workshop venue
WORKSHOP TOTAL
$1,581.00
$1,392.17
$2,973.17
February 26-27, 2016 Jennifer Shaw
Venue Deposit
$1,000.00
February 2016 Workshop Supplies
CEU Exam Marking
$96.47
$75.00
Presenter Fee
WORKSHOP TOTAL (venue expenses pending)
$2,800.00
$3,971.47
April 2, 2016 Mary Anne Pare Isl.
Raffle Prizes
Board Expenses
Presenter Fee
WORKSHOP TOTAL (venue expenses pending)
$111.54
$288.68
$1,000.00
$1,400.22
May 27-28, 2016 AGM Lisa Dion
Venue (to date)
$643.13
WORKSHOP TOTAL (to date)
2015-2016 WORKSHOP TOTAL
BCPTA EVENTS
Mary Anne Pare Celebration Dinner
NUBA Reservation
Mary Anne Paré Celebration Dinner
Mary Anne Pare Flowers
EVENT TOTAL
$643.13
$11,015.72
$200.00
$1,208.46
$84.00
$1,492.46
OTHER EXPENSES
Website
BCPTA Diners/Snacks
Administration
BCPTA Supplies
Logo Redesign
Mailbox/Postage
Gifts
Cash Float Withdrawal
First Call Donation
VISA annual Fee
Membership Refund
Liability Insurance
CEU Refund
BC Registry Services
Misc.
OTHER EXPENSES TOTAL
$7,318.33
$2,318.43
$2,308.21
$2,275.88
$1,533.47
$1,255.80
$839.35
$620.00
$425.83
$370.50
$211.87
$129.13
$104.25
$100.00
$99.00
$80.00
$50.00
$30.00
$25.00
$6.60
$20,101.65
EXPENSES TOTAL
$62,176.58
Certification Legal Fees
Advertising
Workshop Reimbursements
Storage
October 2016 Workshop Venue Deposit
OVERALL TOTAL (INCOME-EXPENSES)
-$16,307.64
BCPTA BALANCE SHEET
May 18, 2015 - May 20, 2016
VANCITY CHEQUING
Balance Carried over from May 18, 2015
Income
TOTAL
$63,377.63
-16,307.64
$47,069.99
Account Balance as of May 20, 2016
PayPal
TOTAL
$38,921.53
$8,148.46
$47,069.99
Submitted by Kaela Blahey
Education Committee Report for the period of 2015 to 2016:
Committee members are Tanya Yakovchuk (Director), Rowena Au, Janet Waines
(Play Café Organizer), Brianna Cambell and Carly Watson.
This past educational year we have welcomed presenters from local British
Columbia and from the US. Our educational events covered variety of play therapy
topics and therapeutic frameworks in play therapy.
It has been a very successful year for the committee. The association is growing in
numbers and we are welcoming new participants at our workshops each time this
past year. Since we are members-driven organization, we are always trying our best
to offer our training events most accessible and affordable to our members.
This past year, we offered 5 (five) workshops and 2 (two) play café events.
Altogether, we offered 40 (forty) hours of play therapy training.
On September 19th 2015 we welcomed Mary Anne Paré who did a presentation on
“What happened?” Play Therapy for Traumatic Family Loss. The workshop took place
at the Italian Cultural Centre in Vancouver and it was very well attended.
On October 24th 2015 BCPTA invited Monica Bhatara to do a presentation titled
Working with Children, Youth and All My Relations Using Aboriginal FocusingOriented Therapy in the Play Therapy Room. The members’ feedback for this
workshop, especially the uniqueness of the therapeutic approach that was
presented was very positive. This workshop was also offered in Vancouver.
Following Monica Bhatara’s presentation, on November 20th we offered a play café
with Johanna Simmons. She did a presentation on Tips for Starting your Private
Practice.
On February 26th and 27th of 2016, we offered a 2-day presentation with Dr. Jennifer Shaw
from Dr. Eliana Gills Institute. Dr. Shaw did a presentation on Sexually Abused Children and
Youth: Understanding the Developmental Impact and Facilitating Recovery with Play Therapy.
The training was offered in the city of New Westminster. The participants were coming
from all around British Columbia just for this workshop.
With the great support from the BCPTA members who reside on Vancouver Island,
BCPTA was able to offer Mary Anne’s fall workshop in Nanaimo. She presented on
April 2nd 2016. The local volunteers planned the training day the way it had time in
the morning for local professionals to get together to socialize with each other, while
the afternoon they spent time in training with Mary Anne Paré.
On April 8th 2016 BCPTA invited an art therapist Josy Valero-Frias to do a play café
on Art Therapy Techniques and Process. The event was attended to its maximum
capacity of 30 participants. The feedback from those who attended the workshop
was such that BCPTA is planning on possibly offering similar presentation on
Vancouver Island within the next year.
We ended our educational year with Lisa Dion and her 2-day presentation on The
New Frontier: An Introduction to Synergetic Play Therapy. Her training took place on
May 27th and 28th of this year.
Currently, the committee has already pre-planned the educational events for the
upcoming year. The presenters for the next calendar year are: Marie-Jose Dhaese,
Joani Mortenson, John Allan, Mary Anne Pare, Brenda Weinberg and many more.
BCPTA along with CAST (Canadian Association for Sandplay Therapy) is organizing
our 2nd time around conference on Making Connections in Play and Therapy.
I also want to genuinely thank all my colleagues on the committee for all their time
and great work they do for the members.
Submitted by Tanya Yakovchuk
2015 – 2016 Play Cafés
In November 2015 Johanna Simmons presented helpful “Tips for Starting your
Private Practice”. We learned about Art Therapy techniques and process from Josy
Valero-Frias at the April 2016 Play Café. Each of these was fully attended, with
approximately 30 people.
On September 30, 2016 the first Play Café to be held south of the Fraser river will be
held in Surrey. Dr. Judith Bertoia is presenting a Sampling of Favourite Play Therapy
Techniques.
We welcome suggestions for future speakers and topics.
Submitted by Janet Waines
Membership 2015/16
The 2015/16 BCPTA membership had another successful year! We have a total of
207 members to close off of the year. We continue to encourage our members to
spread the word about our amazing organization and get friends and colleagues
involved!
There have been some changes to our website this year and we are hopeful that this
will make it easier to renew membership online and to register for upcoming events
in the 2016/2017 year. I appreciate your patience as we have been dealing with the
changes and I hope that everyone has had the opportunity to look at the new site. As
usual, membership will run June1, 2016-May31, 2017. Please renew your
membership in June so that you get to have the full benefit of receiving information
about upcoming events and other perks(such as being able to continue to have your
private practice information listed on the BCPTA website). Please remember to
renew your membership and encourage others to do the same. We again have great
offers for our members and a great student price. We look forward to increasing our
membership numbers this year and will continue to offer educational and
networking opportunities in our community. We do encourage members to renew
online but we do still offer manual renewal.
For more information on the upcoming education opportunities or to renew your
membership please visit us online.
Submitted by Jenna Gleeson
Recording Secretary’s Report 2015-2016
The 2015-16 Recording Secretary role involved recording minutes at Board
meetings, setting up a new Canada post mailbox, and retrieving and forwarding
BCPTA mail correspondence to various board members.
Board meetings
Since last year’s AGM, seven Board meetings have been held:
 2015: June 10, September 16, November 4, December 9
 2016: February 3, April 6, May 11
The board is grateful to Anna Aquila for hosting us in her building’s conference
room, and to Anna Bardi for graciously offering her home for the June and December
meetings.
In the position of Secretary, I attended five of the seven regularly scheduled Board
meetings, and recorded, distributed, and stored minutes of the meetings. Thank you
to Anna Bardi for taking the minutes when I was absent.
Mail correspondence:
Mail collected from our Canada Post mailbox was distributed to our President,
Treasurer, and Education committee members (Advertising).
Our new Canada Post mailbox seems to be providing our Association and members
with a more efficient delivery of non-electronic mail items. Our new address is PO
Box 19009 4th Avenue Post Office, Vancouver, BC, V6K 4R8
Submitted by Helen Ritchie
Corresponding Secretary Report 2015/16
My role is to reply directly to general inquiries and forward other emails to the
appropriate BCPTA board member. We have received a lot of emails since the
beginning of the 2015/2016 membership year in following areas:
 Website issues
 Membership
 Play Therapy
 Advertising
 Certification
 BCPTA workshops
 BCPTA Newsletter
 Receipts
 Hotel accommodations
 Private practice directory
 Syrian support
 Miscellaneous
As a board, we decided to eliminate our cell phone as a method of communication,
as it was often quicker to respond to inquiries by email or through the website.
Submitted by Jessica Willis
Communication Report 2015/16
This year the BCPTA, E-Newsletter, “Imprints of Play” was published three times.
“Feature Playroom” has been popular; several members have submitted write ups
and pictures of their play therapy space.
In the Spring edition, we added a new segment called “Favorite Playroom Item” and
would like to continue to add various toys and items in this section and how they
are used in your practice. If you have a favorite item, please feel free to submit it to
us for publication.
Our Facebook page grew significantly this year. We have approximately 258 people
following the BCPTA Facebook page. Play therapy related articles and BCPTA
events were regularly shared throughout the year.
Advertising continued to be a popular way for the therapeutic community to
promote events. E-Blasts were sent out throughout the year from a variety of
individuals and agencies.
All BCPTA members are encouraged to get involved and to submit to the enewsletter. Please share your thoughts and feedback to help us make the next issue
more relevant and interesting.
Submitted by Anna Bardi