EuropeAid/134614/IH/SUP/TR
“Supply of Equipment for Promoting Social Inclusion in Densely Roma Populated
Areas Operation Re-launch – LOT 3”
CLARIFICATIONS to TENDER DOSSIER
Question: 1
Period of implementation of tasks
The period of implementation of the tasks is 120 calendar days from the date of contract
started with an administrative order issued by the contract manager within the 3 (three)
Months after the signature of this contract by both parties.
Some of musical instruments requested are used by professional purpose. If we consider the
manufacturing of these instruments, delivery time will not be enough. For that reason delivery
time should be extended. Please advise.
Answer: 1
Please be informed that the conditions stated in Article 15 of the Contract Notice remains
unchanged.
Question: 2
Some of requested musical instruments are used by professional musicians. If we consider the
manufacturing of these instruments, delivery time will not be enough. For this reason,
delivery time should be extended.
Answer: 2
Please see Answer 1.
Question: 3
Is that possible to change the rule of average turnover in the last three (3) years with the
average turnover in the last five (5) years?
Answer: 3
Please be informed that the selection criterion in Article (16. 1. a) of the Contract Notice
remains unchanged.
Question: 4
The average annual turnover in the last 3 (three) financial years (2013, 2014 and 2015) of the
tenderer must exceed the financial proposal for the tender.
In case of joint venture, we would like to know that how will obtain average annual turnover ;
are we going to take the sum of average annual turnover of joint venture companies or only
pilot company’s turn over ?
Answer: 4
Please be reminded that participation is open to all legal persons who fulfil the eligibility
criteria, individually or in a grouping consortium of tenders. In the case of tenders submitted
1
EuropeAid/134614/IH/SUP/TR
“Supply of Equipment for Promoting Social Inclusion in Densely Roma Populated
Areas Operation Re-launch – LOT 3”
by a consortium, the subject criterion will be applied to the consortium as a whole unless
specified otherwise.
To comply with the selection criterion of the Contract Notice, i.e. economic and financial
criteria, the entities upon whose capacity the tenderer relies, become jointly and severally
liable for the performance of the contract.
For further details, please see Article 8 and 16 of the Contract Notice of the subject operation.
Question: 5
For administrative of the tender dossier:
At least 5 (five) staff can be changed as at least 3 (three) staff?
Answer: 5
Please be informed that the selection criterion in (Article 16. 2. a) of the Contract Notice
remains unchanged.
Question: 6
At least 5 (five) permanent staff currently work for the tenderer in fields related to this
contract.
In case of joint venture, we would like to know that how will calculate the currently
permanent staff, by sum of joint venture companies stuff or joint venture’s pilot company
staff?
Answer: 6
Please be reminded that participation is open to all legal persons who fulfil the eligibility
criteria, individually or in a grouping consortium of tenders. In the case of tenders submitted
by a consortium, the subject criterion will be applied to the consortium as a whole unless
specified otherwise. With regard to technical and professional criteria, a tenderer may only
rely on the capacities of other entities where the latter will perform the tasks for which these
capacities are required.
For further details, please see Article 8 and 16 of the Contract Notice of the subject operation.
Question: 7
To maintain a competitive environment and procure the good quality products in a reasonable
price we kindly would like to suggest the followings:
1- The similar work experience amount that is requested as 50 per cent of the financial
proposal of the tenderer should be reduced to 10% - 15%?
2- Content of similar work experience should be changed as musical instruments and/or
educational equipment.
2
EuropeAid/134614/IH/SUP/TR
“Supply of Equipment for Promoting Social Inclusion in Densely Roma Populated
Areas Operation Re-launch – LOT 3”
Answer: 7
Please be informed that the selection criterion in (Article 16. 3. a) of the Contract Notice
remains unchanged.
Please be reminded that participation is open to all legal persons who fulfil the eligibility
criteria, individually or in a grouping consortium of tenders. In the case of tenders submitted
by a consortium, the subject criterion will be applied to the consortium as a whole unless
specified otherwise.
Furthermore, where necessary, to comply with the selection criterion of the Contract Notice,
an economic operator may, where appropriate and for a particular contract, rely on the
capacities of other entities, regardless of the legal nature of the links which it has with them.
With regard to technical and professional criteria, a tenderer may only rely on the capacities
of other entities where the latter will perform the tasks for which these capacities are required.
For further details, please see Article 8 and 16 of the Contract Notice of the subject operation.
Question: 8
For musical instruments, requested work experience quantity is too much for a one time
selling in this market. Is that possible to make lower bill amount for providing participation of
companies?
Answer: 8
Please see Answer 7.
Question: 9
3) Technical capacity of tenderer (based on i.a. items 5 and 6 of the Tender Form for a
Supply Contract). The reference period which will be taken into account will be the
last 5 years from submission deadline.
a) the tenderer has successfully completed at least 1 (one) supply contract (provisional
and/or final acceptance must be issued) at any time in the last 5 (five) years until
the deadline for submission of tenders (The start and end/completion dates of the
references should be specified as day/month/year information) with following
features:
 with a budget of at least 50 % of the financial proposal of the tenderer,
 including the supply of similar equipment related to the subject of the lot the
tenderer is bidding for,
For musical instruments, requested work experience quantity is too much for a one time
selling in this market. Is that possible to make lower bill amount for providing participation of
companies?
Answer: 9
Please see Answer 7
3
EuropeAid/134614/IH/SUP/TR
“Supply of Equipment for Promoting Social Inclusion in Densely Roma Populated
Areas Operation Re-launch – LOT 3”
Question: 10
Is that possible to change:
The tenderer has successfully completed at least 1 (one) supply contract (provisional and/or
final acceptance must be issued) at any time in last 5 (five) years
statement as
the tenderer has successfully completed 1 (one) and/or more supply contract(s) (provisional
and/or final acceptance must be issued) at any time in the last 5 (five) years?
We hereby declared that, because of many companies could not be carry out the terms, which
are partaking in the sufficiency clause, will be changed on behalf of the participants and the
delivery time, which is not enough for some products, should be doubled.
Answer: 10
Please see Answer 1 and 7.
Question: 11
3) Technical capacity of tenderer (based on i.a. items 5 and 6 of the Tender Form for
a Supply Contract). The reference period which will be taken into account will be
the last 5 years from submission deadline.
a) the tenderer has successfully completed at least 1 (one) supply contract
(provisional and/or final acceptance must be issued) at any time in the last 5
(five) years until the deadline for submission of tenders (The start and
end/completion dates of the references should be specified as
day/month/year information) with following features:
 with a budget of at least 50 % of the financial proposal of the tenderer,
 including the supply of similar equipment related to the subject of the
lot the tenderer is bidding for,
Supplied musical instruments will be used for training purpose so, training equipment
expression should be acceptable to “similar equipment” rule for to provide a competitive
environment?
Answer: 11
Please note that according to Article 4.3.4 of the Procurement and Grants for European Union
external actions - Practical Guide (PRAG), the Contracting Authority cannot give a prior
opinion on the assessment of the tender.
Question: 12
Is that possible to reduce requested work experience amount to a reasonable amount?
Answer: 12
Please see Answer 7.
4
EuropeAid/134614/IH/SUP/TR
“Supply of Equipment for Promoting Social Inclusion in Densely Roma Populated
Areas Operation Re-launch – LOT 3”
Question: 13
Is that possible assume some of musical instruments can be exceptional about origin?
Answer: 13
No derogation from the rule of origin can be granted.
Question: 14
Item 3.2. Violin
3.2.2. There is no any information about violin’s top side. In general, top side violin is made
of spruce. Please clarify?
Answer: 14
There are no restrictions about the material of the violin’s top side.
Question: 15
Item 3.2. Violin
3.2.4. Is it possible to offer synthetic horsehair?
Answer: 15
Please see Changes to Tender Dossier.
Question: 16
Item 3.2. Violin
3.2.4. Synthetic horsehair is generally used for violin in this area, can we offer the synthetic
one?
Answer: 16
Please see Answer 15.
Question: 17
Item 3.2. Violin
3.2.4. Synthetic horsehair is more durable than natural horsehair, please advise.
Answer: 17
Please see Answer 15.
5
EuropeAid/134614/IH/SUP/TR
“Supply of Equipment for Promoting Social Inclusion in Densely Roma Populated
Areas Operation Re-launch – LOT 3”
Question: 18
Item 3.2. Violin
3.2.4. May we offer natural and synthetic horsehair?
Answer: 18
Please see Answer 15.
Question: 19
Item 3.2. Violin
3.2.4. Do you request natural or synthetic horsehair?
Answer: 19
Please see Answer 15.
Question: 20
Item 3.3. Bağlama
3.3.1. Carved bağlama production period is pretty longer than delivery time period related to
requested quantity. Is it possible to offer leaf bağlama instead of carved bağlama?
Answer: 20
Please see Changes to Tender Dossier.
Question: 21
Item 3.3. Bağlama
3.3.1. Carved bağlama and leaf bağlama have approx. the same specification and sound. Can
we offer also leaf bağlama?
Answer: 21
Please see Answer 20.
Question: 22
Item 3.3. Bağlama
3.3.1. Requested carved bağlama generally used by professional musicians, very sensitive and
more fragile than leaf bağlama. We kindly ask that if it is possible to offer leaf bağlama
instead of carved bağlama?
Answer: 22
Please see Answer 20.
6
EuropeAid/134614/IH/SUP/TR
“Supply of Equipment for Promoting Social Inclusion in Densely Roma Populated
Areas Operation Re-launch – LOT 3”
Question: 23
Item 3.3. Bağlama
3.3.1. Manufacturing period of carved bağlama will be longer than the declared delivery time.
Basic materials supplying will take a very long time either. May we offer leaf bağlama?
Answer: 23
Please see Answer 20.
Question: 24
Item 3.3. Bağlama
3.3.1. Manufacturing time of carved bağlama is longer than the delivery time given. How are
you planning to solve this problem? Is it possible to offer leaf bağlama which has shorter
manufacturing time?
Answer: 24
Please see Answer 20.
Question: 25
Item 3.4. Clarinet
3.4.4. In Turkey, sol and si-bemol clarinets both are used. Is it possible to offer sol clarinet?
Answer: 25
Please see Changes to Tender Dossier.
Question: 26
Item 3.4. Clarinet
3.4.4. Do you also accept sol clarinet?
Answer: 26
Please see Answer 25.
Question: 27
Item 3.4. Clarinet
3.4.4. We kindly ask that sol clarinet is also acceptable?
Answer: 27
Please see Answer 25.
7
EuropeAid/134614/IH/SUP/TR
“Supply of Equipment for Promoting Social Inclusion in Densely Roma Populated
Areas Operation Re-launch – LOT 3”
Question: 28
Item 3.4. Clarinet
3.4.4. Sol clarinet is mostly used by Roman population in Turkey. Can we offer sol clarinet?
Answer: 28
Please see Answer 25.
Question: 29
Item 3.5. Drum
3.5.1. Synthetic leather is mostly used in Turkey because of more sturdy. Is it possible to offer
synthetic one?
Answer: 29
Please see Changes to Tender Dossier.
Question: 30
Item 3.5. Drum
3.5.1. Natural leather is not durable in this case. Can we offer synthetic one?
Answer: 30
Please see Answer 29.
Question: 31
Item 3.5. Drum
3.5.1. May we offer synthetic one?
Answer: 31
Please see Answer 29.
Question: 32
Item 3.5. Drum
3.5.1. We kindly ask whether synthetic leather drum can be acceptable or not?
Answer: 32
Please see Answer 29.
8
EuropeAid/134614/IH/SUP/TR
“Supply of Equipment for Promoting Social Inclusion in Densely Roma Populated
Areas Operation Re-launch – LOT 3”
Question: 33
Item 3.5. Drum
3.5.1. Natural leather is more worn out than synthetic leather. Can we offer synthetic leather
drum?
Answer: 33
Please see Answer 29
Question: 34
Item 3.6. Note Stand
3.6.1. There are two different height ranges, please clarify which one you request. Also, is this
note stand for chief or for musicians? Please specify.
Answer: 34
Please see Changes to Tender Dossier.
Question: 35
Item 3.6. Note Stand
3.6.1. Which range (85-145 or 108-125) will be consider?
Answer: 35
Please see Answer 34.
Question: 36
Item 3.6. Note Stand
3.6.1. There are note stands; 85-145 cm and 108-125 cm range. These note stands for
musicians or chief?
Answer: 36
Please see Answer 34.
Question: 37
Item 3.6. Note Stand
3.6.1. 85-145 and 108-125 ranges you specified. Which range will be taken as reference?
Answer: 37
Please see Answer 34.
9
EuropeAid/134614/IH/SUP/TR
“Supply of Equipment for Promoting Social Inclusion in Densely Roma Populated
Areas Operation Re-launch – LOT 3”
Question: 38
Item 3.8. Tambourine
3.8.1. Natural leather for tambourine becomes deformed easily in time and therefore it cannot
be tuneable. But synthetic leather is more durable and can be tuned for a long time. May we
offer synthetic leather instead of natural one?
Answer: 38
Please see Changes to Tender Dossier.
Question: 39
Item 3.8. Tambourine
3.8.1. Environmental conditions effect natural leather deformed faster. Is it possible to offer
synthetic leather instead of natural leather?
Answer: 39
Please see Answer 38.
Question: 40
Item 3.8. Tambourine
3.8.1. Nowadays tambourines are made of synthetic leather because of synthetic leather is
more durable and can be tuneable. For that reason may we offer synthetic leather tambourine?
Answer: 40
Please see Answer 38.
Question: 41
Item 3.8. Tambourine
3.8.1. Natural leather may be deformed and cannot be tune in a short time. For that reason, we
would like to offer synthetic one. Please advise.
Answer: 41
Please see Answer 38.
Question: 42
Item 3.8. Tambourine
3.8.1. Synthetic leather tambourine is stronger and easy tuneable than natural leather. We
kindly ask whether synthetic leather tambourine can be acceptable or not?
Answer: 42
Please see Answer 38.
10
EuropeAid/134614/IH/SUP/TR
“Supply of Equipment for Promoting Social Inclusion in Densely Roma Populated
Areas Operation Re-launch – LOT 3”
Question: 43
Item 3.8. Tambourine
3.8.2. “Tuneable” terms is just used for the leather, please clarify.
Answer: 43
Please see Changes to Tender Dossier.
Question: 44
Item 3.8. Tambourine
3.8.3. In popular music area, mostly used type of tambourines have diameter is around 22 cm
and width is 6 cm and number of forging bells 20. Please advise.
Answer: 44
Specifications required for item 3.8.3 remains unchanged.
Question: 45
Item 3.9. Metronome
3.9.1. Digital metronome manufacturers are Far East origins. Only analogue metronomes are
produced in eligible origins. Please reconsider derogation for this item.
Answer: 45
Please see Changes to Tender Dossier.
Question: 46
Item 3.9. Metronome
3.9.1. Despite all our search, unfortunately there is no any factory located in Europe, we
would like to ask an exception about origin of this item.
Answer: 46
Please see Answer 45.
Question: 47
Item 3.9. Metronome
3.9.1. There should be a derogation for quartz metronom because all quart metronom factories
are located in far east.
Answer: 47
Please see Answer 45.
11
EuropeAid/134614/IH/SUP/TR
“Supply of Equipment for Promoting Social Inclusion in Densely Roma Populated
Areas Operation Re-launch – LOT 3”
Question: 48
Item 3.9. Metronome
3.9.1. All digital metronome manufacturers are from far east. Please advise.
Answer: 48
Please see Answer 45.
Question: 49
Item 3.9. Metronome
3.9.1. We would like ask and exception about origin for this item. Because European
manufacturers stopped quarts metronome in Europe.
Answer: 49
Please see Answer 45.
Question: 50
Item 3.9 Metronome
Kindly be informed that there is no metronome in the market that is of EU origin even
through trademarks are registered in EU. Therefore, we kindly ask derogation for this item.
Answer: 50
Please see Answer 45.
Question: 51
Item 3.11 Drum Set
There should be a derogation drum because all factories are located in far east.
Answer: 51
Please see Changes to Tender Dossier.
Question: 52
Item 3.11 Drum Set
Requested drums are made in far east. Please advise.
Answer: 52
Please see Answer 51.
12
EuropeAid/134614/IH/SUP/TR
“Supply of Equipment for Promoting Social Inclusion in Densely Roma Populated
Areas Operation Re-launch – LOT 3”
Question: 53
Item 3.11 Drum Set
Despite all our search, unfortunately there is no any drum factory located in Europe, we
would like to ask an exception about origin of this item.
Answer: 53
Please see Answer 51.
Question: 54
Item 3.11 Drum Set
Drum manufacturers have Far East origin. We kindly ask a derogation for this item.
Answer: 54
Please see Answer 51.
Question: 55
Item 3.11 Drum Set
We would like to ask an exception of origin for this item. Because there is no European
manufacturer.
Answer: 55
Please see Answer 51.
Question: 56
Item 3.11 Drum Set
Sizes of the drums are given in the technical specification. However, 2 rings (1 Hitat and 1
right), and ring legs should be added to the technical specifications for proper usage.
Please add these items to the technical specifications.
Answer: 56
Please see Changes to Tender Dossier.
Question: 57
Item 3.13. Cura
3.13.6. Can we also offer brilliant polyester?
Answer: 57
Please see Changes to Tender Dossier.
13
EuropeAid/134614/IH/SUP/TR
“Supply of Equipment for Promoting Social Inclusion in Densely Roma Populated
Areas Operation Re-launch – LOT 3”
Question: 58
Item 3.13. Cura
3.13.6. In general, shiny polyester is used for curas. Matte polyester is almost not used. Please
advise.
Answer: 58
Please see Answer 57.
Question: 59
Item 3.13. Cura
3.13.6. Is it possible to offer brilliant polyester?
Answer: 59
Please see Answer 57
Question: 60
Item 3.13. Cura
3.13.6. According to musician, glossy polyester is better for cura. May we offer glossy
polyester cura?
Answer: 60
Please see Answer 57.
Question: 61
Item 3.14 Classical Guitar
3.14.1. Top is requested oregon pine or basswood type wood. These type of woods are not
used by the manufacturers. Spruce or cedar is commonly used instead. Please revise this
specifications as “Top: Spruce or Cedar”
Answer: 61
Specifications required for item 3.14 remains unchanged.
Question: 62
Item 3.15 Kabak Kemane
3.15.4. What do you mean by this feature? Do you mean “fine tuner” or something else?
Please clarify.
Answer: 62
Please see Changes to Tender Dossier.
14
EuropeAid/134614/IH/SUP/TR
“Supply of Equipment for Promoting Social Inclusion in Densely Roma Populated
Areas Operation Re-launch – LOT 3”
Question: 63
Item 3.15 Kabak Kemane
3.15.4. There is no any part such as fixed finger board. Please give us more detail for this
item.
Answer: 63
Please see Answer 62.
Question: 64
Item 3.15 Kabak Kemane
3.15.4. This specification cannot be understood. The mentioned thing here is fine tuning?
Answer: 64
Please see Answer 62.
Question: 65
Item 3.15 Kabak Kemane
3.15.4. We could not find what fixed finger board was. Please extend the explaination.
Answer: 65
Please see Answer 62.
Question: 66
Item 3.15 Kabak Kemane
3.15.4. Finger board is not understood. Please explain what is request.
Answer: 66
Please see Answer 62.
15