Technical Overview for
IT Professionals
Application Template: Lending Library
Microsoft® Windows® SharePoint® Services 3.0 is technology in Windows Server® that offers an integrated
portfolio of collaboration and communication services designed to connect people, information, processes and
systems both within and beyond the organizational firewall. Now available at no additional cost, Windows
SharePoint Services makes it simpler for IT professionals to implement and manage a team collaboration
infrastructure. Application Templates are tailored to address the needs and requirements for specific business
processes or sets of tasks for organizations of any size. The templates provide out-of-the-box, customizable
scenarios which solve business needs as well as providing a starting point for partners and developers looking to
build more sophisticated Windows SharePoint Services solutions.
Description of Template
The
Lending
template
for
Library
application
Windows
SharePoint
Services 3.0 helps people manage the
physical assets in an organization’s
library. The application template tracks
general properties about the physical
assets as well as which user has
currently checked out the asset. It also
provides a librarian dashboard to help
identify overdue items and manage automated
email notifications to borrowers of the overdue
item. Users can see the due dates of items that
have been checked out and request to be notified
when an item is checked back in to the Lending
Library.
A librarian dashboard helps teams track all the assets in their lending library, with information on overdue
assets, assets that are due today, assets that have been checked out the longest and a complete list of assets
checked out and to which user. The librarian dashboard can be used to set up automated notification to users
who have overdue items and can also be used to approve or reject pending Lending Library asset requests
made by team users.
© 2007 Microsoft Corporation. All rights reserved.
www.microsoft.com/sharepointapps
i
Activities Performed in this Application Template

Central tracking of team members’ Lending
Library asset requests, including description,
category, purchase price, manufacturer, model,
comments and proposed owner.

Workflow to approve or reject new asset
requests.

Creation of Lending Library asset categories to
help users locate relevant physical assets.

Centralized library browsing with ability to check
out assets that are currently avialable or be
notified if assets are currently checked out.

Librarian role dashboard when enables a designated team member to view pending asset requests, begin
the approval process and see relevant library asset information such as current borrower and due date.

Notification to borrowers who currently have overdue assets.

Notification to team users who request to be notified when an asset is checked back into the Lending
Library.
Site Lists and Libraries
Library: A list of all assets and their related properties.
Proposals: A list used to manage and track the team's proposals for new physical assets.
Categories: A list of categories used to enables teams to group assets in the library.
Customized Workflows and Forms
Approve / Reject new asset requests:
This workflow
enables approval or rejection of proposed new assets
requested by team members. The workflow initiates the
Approve / Reject process, enabling the user to add
comments and taking appropriate action to add the asset to
the Lending Library or remove it from the proposed assets list.
The example companies, organizations, products, domain names, e-mail addresses, logos, people, places, and events depicted herein are
fictitious. No association with any real company, organization, product, domain name, email address, logo, person, places, or events is intended
or should be inferred.
ii
This document is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS SUMMARY.
© 2007 Microsoft Corporation. All rights reserved.
www.microsoft.com/sharepointapps
Check In / Check Out:
Assets can be checked in or
checked out using the form provided within the
application template. The form updates the status of the
asset, tracks when and which user checked in the asset
and allows information to be input highlighting
condition checked in and notes.
Notification: Workflow has been created to enable
users to be notified when assets they wish to
check out are returned to the Lending Library.
Customizing SharePoint Sites and Templates
Microsoft Office SharePoint Designer 2007 is a Web site development and management program that provides
powerful tools to build, customize, and contribute to Windows SharePoint Services sites using the latest Web
design technologies and established standards in an IT-controlled environment.
Use Office SharePoint Designer 2007 to create and deploy interactive solutions without having to write code.
Automate business processes, such as document approval, custom event notification and other collaboration
tasks with the workflow designer. Create reporting and tracking applications using data views and forms to
easily gather and aggregate data from outside your site and from lists and document libraries on the Web.
Extend your solution by building advanced interactive Microsoft ASP.NET pages. Insert and edit controls with
the same powerful activity menus and control property grids previously found only in the Microsoft Visual
Studio® development system.
The example companies, organizations, products, domain names, e-mail addresses, logos, people, places, and events depicted herein are
fictitious. No association with any real company, organization, product, domain name, email address, logo, person, places, or events is intended
or should be inferred.
iii
This document is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS SUMMARY.
© 2007 Microsoft Corporation. All rights reserved.
www.microsoft.com/sharepointapps
Technical Dependencies
The Lending Library application template has the following technical requirements:

Microsoft Windows SharePoint Services 3.0*
*Review Windows SharePoint Services 3.0 system requirements for additional information:
http://www.microsoft.com/technet/windowsserver/sharepoint/techinfo/sysreqs.mspx
More Information
For more information on the technologies described in this article, please visit:
Microsoft Windows SharePoint Services 3.0:
http://www.microsoft.com/sharepoint
Microsoft Office SharePoint Designer 2007:
http://office.microsoft.com/sharepointdesigner
Application Templates for Windows SharePoint Services:
http://www.microsoft.com/sharepointapps
The example companies, organizations, products, domain names, e-mail addresses, logos, people, places, and events depicted herein are
fictitious. No association with any real company, organization, product, domain name, email address, logo, person, places, or events is intended
or should be inferred.
iv
This document is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS SUMMARY.
© 2007 Microsoft Corporation. All rights reserved.
www.microsoft.com/sharepointapps