DUMHC Suggested Committee Positions 2011/12
I thought that this year I would set out in more detail what each of the committee positions
involved. The plan is to change the shape of the club slightly, mainly by splitting the secretary role
in two. By having a club secretary and a fixture secretary some of the workload can be spread, and
also the transition from one year to the next should be smoother.
Another change to the structure of the club is the renaming of website role to ‘Communications
Officer’. This job will now also include contacting members via email and text on a routine basis
with reminders of fixtures and training as Coup did last year.
I’ve set out the basics of what is required and expected from team captains. Vice captains are there
to help but as captain it is your responsibility to make sure that all of these things are done, and
done promptly next year.
As always the committee positions overlap a lot, as well as a lot of the work extending to every club
member, not just those on the official committee. A big fault of mine this year was not having
enough committee meetings and communication between everyone on the committee, so that’s
something that we’ll need to work on next year.
The AGM will take place at some point in the next few weeks; I’ll let you know as soon as I’ve set a
time and a place. Apart from voting in a new committee for next year, this is the time of year where
everybody has a chance to suggest changes in the constitution and the running of the club. If you
have any motions you want brought up at the meeting then please email them to Sean and myself.
Jack
Club Captain
 Chair games
 SU Audits and forms (e.g. Scholarship, B&C)
 Feature event
 Write handbook info for SU
 Organise and take committee meetings
 Liaise with Sports Union and ISE
 Work with team captains to find coaches for the year
 Oversee all club activities
Treasurer
 Manage club accounts
 Apply for finance for equipment, BUCS expenses, etc
 Collect money for all that goes on during the year
 Collect receipts of any club expenditure
Club Secretary
 Other equipment (e.g. tracksuits etc)
 Events such as rules night
 SHU registrations and SHU point of contact
 Keep a register of members, and other such documentation
 Take minutes at committee meetings
 Any necessary health and safety documentation
Fixture Secretary
 Point of contact with ISE for riverside bookings (with Linda Kolacz)
 Book buses for away matches
 Inform Sports Union of results as soon as possible
Communications Officer
 Texting and emailing the club about fixtures, events, training etc.
 Maintain website and facebook group
 Press releases and other publicity
Tour Convenor
 Organise all elements of tour
Social Secretary
 Organise fundraiser, end of year dinner, Christmas dinner and any other social events that
take place
 Arrange sponsorship deals
Fresher’s Convenor
 Organise fresher’s fare
 In charge of recruitment
 ‘Welcome night’
 Give it a go
1st XI Captain
 Pick team
 Check pitch booking
 Arrange and confirm umpires
 Book match teas
 Look after kit
 Write match report
1st XI Vice Captain
 To assist team captain with any of the above duties whenever the captain is unable to fulfil
them all.
2nd XI Captain
2nd XI Vice Captain
As above.