Southwark Proactive Strategic Group 14th October 2014
9am – 11am
London South Bank University
London Road Building, Room A3
Actions
Present:
Angus Robertson (AR) - Partnership Director, London Sport (Chair)
Paul Stokes (PS) - Community Sport Manager, LBS (Lead)
Sarah Mortiboys (SM) – Network Manager, LPESSN
Phil Newman (PN) – Director of Sport, LSBU
Truly Johnston (TJ) - Community Action Southwark
Cllr Barrie Hargrove (BH) - Cabinet Member for Public Health, Parks and Leisure
Amy Murtagh (AM) - Sport Development Officer, LBS
Laura Spooner (LS)- Sport Development Officer, LBS
Sophie Joinson (SJ) - Sport Development Officer, LBS
Rosie Dalton-Lucas (RDL) - Health and Wellbeing Manager, Public Health
Andy Allford (AA) - Head of Sport and Active Lifestyles, Kings College London
Lauren Harris (LH) - Projects and Events Officer, Fusion Lifestyle
Julia Gamble (JG) - General Manger of Camberwell and GMH Leisure Centre
Eamon Doran (ED) -Group Manager - Road Safety & Community Projects, LBS
Gary Palmer (GP) - Primary PE and School Sport Manager, London Sport
Alastair Findlay (AF) - Burgess Park Contracts and Services Officer(sports)
Xander Beck (XB) – Funding Officer, London Sport
Apologies:
Rob Hardy - Deputy Chair of CAZ and Project Lead South for SSCN
Tara Quinn - Sport and Leisure Services Manager, LBS
Tim Clee - Sports Facilities Project Officer, LBS
Stephen Hopkins - Leisure Contract Officer, LBS
Pat Shelley - Head of Youth Services, LBS
Ann Middleton - Assistant Director of Nursing, SLaM
Rebecca Towers – Parks and Open Spaces Manager, LBS
2. Notes and actions from the last meeting, meeting 15th April 2014
Previous minutes agreed by group
Actions outstanding
 PS to distribute feedback from LW on bikeability project in minutes from October meeting.
National/Regional Updates
PHE - Everybody Active, Every day Consultation (RDL)
 Public Health England launched consultation for a new physical activity strategy called
Everybody Active, Every day:
 https://www.gov.uk/government/publications/everybody-active-every-day-a-frameworkto-embed-physical-activity-into-daily-life
 Two documents – One is a high level strategy and the other is the implementation and
evidence guide.
 Brings together a number of ideas and recommendations, including sport and recreation.
 Four main domains with a holistic approach.
PS
 Have PHE support as well as tool kits for government and council members.
 Launch is w/c 21st October.
 AR - Associated funding with launch from Sport England (Year 2, Get Healthy, Get
Active)
 http://www.sportengland.org/funding/our-different-funds/get-healthy,-get-active/
 Applications are invited from early December, with a deadline of 26th January.
 SM –Asked if the funding for specific projects?
 AR – responded its for those projects that encourage people to do physical activity that
leads to improvements in health.
National Primary PE and School Sport Premium (GP)
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Entering year 2 of Primary School Sport Premium - £150 million investment into
primary schools, each school receives £8000, plus £5 per student to invest in
health related activities.
London Sport commissioned to support schools around investment , 5 staff
members and three main roles:
- Monitor schools on what they are posting on website etc.. on offer
- What national partners are spending the money on
- Direct guidance to schools if accepted and to schools that are not using
funding appropriately
In Southwark 43/79 schools unlikely to need support
28 schools might need support and 8 likely to need support
35 schools have not posted on website what they plan to do with the money
Will appoint locally funded partner in every borough to monitor schools and be
main contact for school to be decided by 20th October.
Look to link in with CYYP group and community sport.
Southwark prioritised in phase 1 for schools to be supported by November funding is available and ready to go out, an individual is just needed. £5000
available for post each year for 2 years (22 days of support for schools each
year -10 schools in year 1 , 10 schools in year 2 )
3. Working group updates
Tackling Inactivity (RDL)
 GP referral programme – Developed a Kickstart option, several activities for GPs to sign
up people to walks, SilverFit activities in Burgess Park, group sessions in community
venues (adult learning) and seated exercise sessions.
 Supporting a reduced rate membership at Fusion gyms.
 Updating referral system for GPs to make it easier for them.
 Free gym /free swim offer - how Tackling Inactivity group can support alternative
response to people with health conditions.
 Southwark Council Plan – Drafting of Active Design Policy
 Drafting of new Southwark Cycling Strategy - Conversations with TFL and Cycling
campaigns possibility of cycle loan scheme.
 Next meeting in 11th December, theme is Early Years.
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CYYP (PS)
AM and AA unable to attend July CYYP meeting.
Presentation from LPESSN.
Themes that came out were around funding and whether a whole group project could be
looked at.
Agenda for meeting on 23/10/14 is funding with presentation from Xander Beck and
community sport on local funding updates.
Disability (LS)
 11 people attended, including new members GoalBall UK and a representative from
Docklands settlement.
 Natalie Coode (Fusion) presented on available facilities in the borough, from that a
partnership was formed with Metroblind (visually impaired charity) and they held
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multisport day at Camberwell LC in September.
Workshop held on what was working for the group and what could be done better :
- Well - Communication to group
- Better - More areas of partnership working
In response, put together a communication document of all members contacts and their
job role/what there organisation does.
For January meeting will look to hold discussion around funding and how group can work
together on a bid.
5. Physical Activity and Sport Strategy 2014-17
(Action 34)
Action Plan Quarter 2 performance monitor review (April - June 2014) (PS)
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PS to circulate
with minutes
Of 40 actions of strategy on track to initiate 36 actions.
Group are encouraged by positive actions achieved so far by strategy.
All actions achieved so far highlighted in green on document.
Unallocated Actions Group Challenge (PS)
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Action 11- Sportability grant – Looking to introduce another one this year
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Action – Women and Girls – Any additional partnership work:
SM - LSSPEN commissioned to do some work on Officiating – to encourage more
girls to become young officials. Community sport team have linked in, in regards to
exit routes and clubs.
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Action 18 - Emerging talent, no designated lead.
SM - LSPEEN runs two projects - One is helping primary schools identify Gifted &
Talented pupils and the second is running three primary and secondary G&T days
for talented pupils in partnership with NGB’s.
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AR – Suggested a link with Sports Aid?
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AA - Successful model in Hertfordshire in supporting young people and emerging
talent.
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AF - British Cycling have a good model involving club clusters.
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Action 40 - Apprenticeships
SM- Have an apprenticeship programme, level 2 and 3. In conversation with
Crossrail about developing a partnership for apprentices. Also in conversation with
schools about hosting apprentices.
AR - Camden and Kensington and Chelsea have strong working models of
apprentice programmes.
PS - May take longer than the year to get this last action point initiated.
6. Local updates
Communications Plan (Action 35) (PS)
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A communications strategy has been put forward for PRO-ACTIVE Southwark to
increase communication links and will sit alongside wider strategy.
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Three main points of direction –
- Communication from Strategic working
- Get Active Southwark campaign
- PRO-ACTIVE Southwark Newsletter
SM to report on
project
AA to feedback
on model
AF to send
contacts of
local
development
to PS
SM to update
on project
PS to circulate
and group
Group to read
and feedback
any comments
to PS
Get Active Southwark – Summer Campaign (Actions 6 & 36) (SJ)
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Aim - Focus on families getting more active
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One month online Facebook campaign - pilot
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Two images with messages appeared on face book newsfeeds to encourage visits
to Get Active Southwark.
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Positive results - Images seen over 800,000 times, total clicks over 2000 and 1000
website hits to get Active Southwark (62p/click).
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18-24yrs olds most active during campaign and females more engaged than
males.
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Get Active Website hits increased, on target for quarter.
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Autumn - Article in Southwark Housing news on indoor and outdoor floodlit
activities.
New Year Campaign – New Year, New You.
Spring - Women and Girls campaign, potential work with Mumsnet.
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All Fusion activities on Get Active Southwark
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800 opportunities in Southwark to get active
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AA –Sport England Marketing tool may be relevant.
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RDL –Experia Mosaic (marketing and segmentation tool).
AR –Possible National Women in Sport Campaign next year.
PRO-ACTIVE Southwark Newsletter (AM)
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Part of new communication strategy as a communication tool.
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To filter messages from strategic group and working groups down to local partner
organisations and clubs.
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Newsletter complete and draft to be circulated to a few local clubs for feedback.
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5 sections - Good news, Funding, Workforce development, Get Active,
Community News, Inclusive and Active.
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Bimonthly, first edition in December.
PS to circulate
summary with
minutes
SJ to contact
JG about using
Get Active
AA to send
notes on SE
marketing tool
RDL to send SJ
contact for tool
AM to circulate
draft to clubs
and strategic
group.
Capital Infrastructure (PS)
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Southwark Athletics Centre, planning permission has been approved. Work will
start late November 2014 and completion mid-year June/July 2015
Club Funding Workshops –(TJ)
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Community Action Southwark (CAS) is the umbrella organisation (or Council for
Voluntary Service) for the voluntary and community sector in Southwark. CAS
fulfils three key strategic functions for the voluntary and community sector in
Southwark: support, influence and providing connections.
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Working with Nicola Donnelly (LBS) and XB to organise special projects for sports
clubs in the borough.
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Deliver three workshops - Planning the future and exploring the income spectrum,
Writing grant applications.
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Also providing additional support, one-ones etc....
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External links with group that don’t do sport but interested in physical activity
aswell.
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PS - Additional workshops with Southwark volunteering centre for clubs around
maintaining volunteers and social media to aid long term sustainability.
7.Focus Partner Section: Road Safety and Community Projects (ED)
Presentation delivered
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AR - Asked if the project Council funded 
ED responded 1 million is Council funding.
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Looking for assistance from this group with the following–
TJ to update in
January
PS to circulate
slides with
minutes
- Numbers low for adult cycling training
- School travel plans - Secondary Schools
JG –Fusion can help advertise cycling in centres as links with schools and for adults they have
community boards available.
JG to contact
ED
SM – LPESSN have a half termly newsletter that they could advertise in and SM will help with
secondary schools.
SM to liaise
with ED
TJ –Requested dates for adult cycling and they could put out on their website.
ED to send
dates of
training to TJ
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Working with wheels for well being at Burgess park and looking to run group sessions
Working on cycle loan scheme
SM - Cycling enforcement for schools – Work closely with police, improving cycle routes
and children should only ride on roads where appropriate and if attended cycle training.
PS –news article to go in Newsletter about cycling
8. Funding
Community Sport Activation Fund Bid (XB)
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Southwark put in a bid in Round 3 in partnership with Creation Trust with a focus
on Aylesbury estate - not successful.
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New application for next round being looked at - late autumn 2015 deadline.
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Focus on opening up Burgess park to more residents -feedback from survey done
by Creation Trust.
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8 key projects - Football development programme, walking, running and cycling,
learn to swim programme at Camberwell, outdoors assets, multi club outreach
programme, dance and fitness, boys martial arts, after school gymnastics.
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Consultations still happening - looking for feedback.
Opportunities on the horizon
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Free Sport Deadline - Winter funding
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Sport England - Get Healthy, Get Active (2nd round, launch next week) –Looking
at how sport can contribute to wider health outcomes.
AR - Local projects (18 that were previously funded) Other councils e.g. Barkingham and
Dagenham to deliver a referral programme for inactive individuals 14+ with bmi of 28+
- Looking for evidence of behaviour change within projects
AA - Kings College would be a useful link in terms of research for future projects
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Inspired facilities fund - deadline 3rd November 2014 - no Southwark projects have
applied (small scale facilities improvements).
9. Individual Member Updates
AF 
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TJ 
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New Hockey club now based at Burgess Park.
BMX - Burgess Park will host London Youth Games 2015 competition.
Peckham BMX Club has two members on British Cycling Olympic Team on BMX
programme.
Conference on 20th November about “Making an Impact” helping organisations measure
the impact they are having and being able to communicate that to stakeholders etc:
http://casouthwark.org.uk/focus-southwark/cas-conference-making-impact-20-nov
RDL –
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Knee high design challenge - Design Council - Researching issues for under 5’s in terms
of health and well being in Lambeth and Southwark. Last year challenge of inviting people
to respond to several briefs with creative solutions. On 21st November at Coin Street
neighbourhood centre can meet the six teams who got through to the last round. Three
AM to add
cycling story to
newsletter
XB to send
consultation
dates to PN
are being funded to continue, their project. Related to physical activity is Pop up Parks
and craft explorers.
SM 
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BH –
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Visit from secretary of state looking at work Bacons College and the network are doing
around competition and network development. Thank you to the group for helping assist
them to that position.
Assisting Youth Sport Trust to make their membership programme more relevant to
schools.
Working with company based in Paris to develop an inclusive SEN piece of work with
schools around pupil’s perception of special needs.
Hoping to resurrect SEN Easter and Summer programme for next year.
SM - Cabinet
report in
January’s
meeting
Introduce free access to all residents for free gym and swim –Confident discussions on
how this might look proposals etc...
Aim to introduce in 2016 to ensure successful programme.
10. AOB
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Focus theme for January -Tackling Inactivity.
Focus partners - presentations for next meeting.
Looking for new chair from January onwards for group.
11. Dates of next meetings
 13th January 2015
 14th April 2015
 14th July 2015
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Group to
feedback to PS
or contact with
expression of
interest. Will
circulate
information with
minutes