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INTERNATIONAL ADMISSIONS PROCEDURES – This is your mission should you
choose to accept it. This message will self destruct in 60 minutes
Special Agent in Charge: Toni R. Perez
Assistant Special Agent in Charge: Shelby L. Cearley
Texas Tech University
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Do you ever feel that international admissions is detective work?
• Constantly updating admission procedures, & searching for policies,
regulations, and rules
• Keeping up with sponsored student program relations, tracking down
exchange agreements
• Determine whether a degree is acceptable or not, investigate whether a
school is accredited
International Admissions can sometimes feel like an IMPOSSIBLE MISSION but
by teaming up a network of agents, together we can make our mission of
admissions successful.
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International Departments, staff, job duties:
Office of International Affairs –
Lori Romero, Special Projects Coordinator
Bob Crosier, PDSO
Mike Murphy, DSO, Immigration Counselor
Sharon Hale, DSO, Immigration Counselor
Leslie Gardner, DSO, Immigration Counselor
Graduate Admissions –
Toni Rocha Perez, DSO, Senior International Admissions Advisor (process admissions
decisions, initial attendance I-20s, reviews, evaluates/recommends University policy updates for
international student)
Shelby L. Cearley, DSO, International Admissions Advisor (evaluates credentials, process
admission decision worksheets for departments, initial attendance I-20s, reviews,
evaluates/recommends University policy updates for international student)
Undergraduate Admissions –
Jessie Rangel, International Admissions & Residency Assistant Director
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The international application process
Student Applies:
• Paper application
• TTU online
application
• Texas Common
Application
Worksheet sent to
Depart.:
• Department
(individual or
committee) reviews
credentials
• Sends decision to GA
and financial Assist.
Info.
Department Requirements
(Requirements vary from
department to department:
• Letters of recommendation
•Statement of purpose
•Resume/Vitae
Graduate Admission
Requirements:
•GRE/GMAT
• TOEFL
• Transcripts/Diplomas
Credentials Evaluated:
• Determine if credentials
meet the Graduate Schools
minimum requirements
If so…
Rejection Process:
• Rejection code is entered
in the database and status is
viewable on the Online
Application Status Check
• Rejection letter sent
Acceptance Process:
• Verify that there is
enough financial support
from either the
depart/student/family or
sponsor to issue the I-20
• If there is not enough
$$, code the application
status “FI” and email
student …cont.
Cont. Acceptance Process:
• Nothing else is done with
the I-20 until the financial
information is provided
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The international application process
I-20 Process:
• Notify student via
email that the I-20 is
ready to be prepared.
• In the email include
two forms that request:
Cont...
I-20 Process cont.:
• Name as it will appear on
passport
• Address in which the I-20
should be sent
• Express mail option of
$30
• Dependent info. (if
needed)
I-20 Process cont.:
• Once forms are received,
update information
• Process I-20 and the
admission letter
• Send I-20
or
Reasons for a new I-20:
• Students visa appoint. is
close to or later than report
date (student will need to
get approval to come later
than report date from the
depart.
• Lost/stolen I-20
Visa Rejected:
• If visa is rejected
student may request a
letter to the Consulate
• A letter is sent via
email or fax
This as worked in
getting it approved in
some cases
Visa Rejected cont.:
Reasons for Late Letter:
Late Letter cont.:
If visa is rejected again
students request to defer
admission to next term
• Student has received visa
but was not able to get a
flight out in time to arrive
by the report date on I-20
• Late letter is scanned and
emailed to student
• And/or express mailed to
student
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Know your international
sections of the OP Manual
Stay in the
“Know” Zone
Know state education
codes
Know your immigration
rules
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Map out your procedures
2 ways to map out your procedures
Flow Chart and Procedures List
Flowcharts can be easily done in most
Microsoft Office programs such as:
PowerPoint, Excel and Word but the ideal program is
Visio.
Procedures lists can also be easily produced
In most Microsoft Office programs.
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Mapping out your office procedures are beneficial to:
• You and your Co-Workers
• Advisors and Advisors assistants
• Other Departments who assist international students
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Workshops are also beneficial
Types suggested of workshops:
• Advisor Roundtable
• International Admissions Procedures Presentation
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Periodic Meetings are also beneficial
Types of suggested meetings:
• DSO meetings
• Departmental meetings (ITA staff, sponsored student staff)
• Staff meetings
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Join an organization or listserv:
• Texas International Education Specialists
• NAFSA (network with Recruitment, Admission, Preparation)
Subscribe to Credential Evaluation Newsletters:
• WES- www.wes.org
• ECE- www.ece.org
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This concludes the briefing of your Admission Mission.
This message will self destruct in 5 seconds.
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