Safety Representative
Orientation Training
Environmental Health & Campus Safety
Training Outline
• Campus Health & Safety
• Importance of Safety Representatives
• Frequently Asked Questions
• Role of a Safety Rep
• Emergency Action Plan (EAP)
• Report Concerning Activities / Behavior
• Questions
Campus Health & Safety
EH&S
ECU Police
Prospective Health
(252) 328-6166
(252) 328-6787
(252) 744-2070
ecu.edu/oehs
ecu.edu/police
ecu.edu/prospectivehealth
Industrial Hygiene & Safety
Environmental Management
Workers’ Compensation
Emergency Management
Law Enforcement
Personal Safety
Alcohol & Drug Awareness
Active Shooter Response
Radiation Safety
Biological Safety
Infection Control
Employee Health
Campus Health & Safety
• Endorsed by University Administration.
• Protect / promote the health and safety of students,
employees, patients, visitors, and the environment .
• Success depends upon the conscientious and
cooperative efforts of all.
• Expectation that every employee actively promotes /
supports safety and environmental programs.
Campus Health & Safety
• Shared responsibility for safety and environmental
compliance.
• Chancellor / Administration has ultimate responsibility.
Program responsibilities are delegated to campus health
and safety groups.
• Faculty / staff responsible for complying with established
programs and policies.
• Safety Rep serves only as a coordinator.
Importance of Safety Reps
• Serves as the POC for department / building.
• Maintains general awareness of the health and
safety conditions within department / building.
• Serves a critical role in implementation of EH&S
programs.
• Additional set of eyes and ears for campus
safety.
Frequently Asked Questions
• How demanding is the
role of a Safety Rep?
– Safety Reps are
responsible for developing
and annually updating the
EAP.
– Safety Reps should attend
annual EH&S training.
– The role should require
minimal time.
• I’m not an emergency
responder, why should I
be a Safety Rep?
– Safety Reps are not
emergency responders.
– Safety Reps coordinate
with University officials and
emergency responders.
Role of a Building Captain
•
•
•
•
Point of contact for when officers check building.
Point of contact for emergencies.
Point of contact for inspections and fire drills.
Relay of safety information from ECU-PD/EH&S
to building occupants.
• Maintain a current list of safety reps in building.
Role of a Safety Rep
• Safety Reps have a defined role in campus safety
& preparedness:
– Coordinates the development and annual submission of a
department / building EAP and coordinates with building
occupants during emergencies.
– In addition, they serve as the communication liaison
between Environmental Health & Campus Safety and
building occupants.
Role of a Safety Rep
• Provides building occupants with emergency
planning information and distributes safetyrelated information.
– Emergency Management Preparedness
– Weather Preparations / Announcements
– Fume Hood / Power Outages
– Program / Policy Updates
– Evacuation Drills
Role of a Safety Rep
• Does not assume primary responsibility for
safety. Rather, requests and coordinates
assistance from EH&S.
• Completion of annual Safety Rep training and
meetings, as necessary.
• Conducts or facilitates self-inspections / hazard
assessments.
Role of a Safety Rep
During Emergencies
• In consultation with emergency personnel, as
available, make the determination to take
protective measures, such as: evacuation,
shelter-in-place, or Run. Hide. Fight.®
• Notify building occupants of the appropriate
protective action(s) to take.
• Coordinate with building occupants to ensure the
building is secured, as possible.
Role of a Safety Rep
During Emergencies
• Serve as a liaison between emergency response
personnel and building occupants:
– Coordinate use of any department / building emergency
supplies.
– Act as coordinator of the department / building at the
Evacuation Assembly Area.
– Implement accountability checks, when appropriate.
Safety Rep Job Sheet
Annual
• Inspect department /
building for clear exits,
safety hazards, etc.
• Revise building EAP.
• Participate in fire drill(s).
• Share EAP with department
/ building occupants.
• Attend annual training.
As-Needed
• Participate in University
exercises.
• Assist with actual incidents.
Emergency Action Plan (EAP)
The first step when developing an EAP is to
conduct a risk assessment to identify potential
hazards.
An understanding of what can happen will
enable you to develop plans and procedures to
prepare your department / building.
Emergency Action Plan
(EAP) Template
• Building Specific Information
• Fire Safety & Evacuation
• Shelter-in-Place
• Run. Hide. Fight.®
• Communication Plan
• Reference Material
Building Specific Information
• Building Name
• Department Name
• Department Head
• Building Captain
• Safety Rep(s)
Fire Safety & Evacuation
• Evacuation Assembly Points
– Away from traffic, fire lanes, fire hydrants, parking lots. At least
100 feet from the building.
• Building Specific Hazards
– Chemical storage, compressed gas, dangerous equipment, etc.
• Areas of Rescue Assistance
– Location where individuals who may require assistance during
evacuation can wait until rescue personnel arrive.
Fire Safety & Evacuation
• Defend-in-Place
– Last ditch effort if trapped by fire. Seal door / vents with towels,
signal for help from window, call 9-1-1 to report emergency and
location.
• Familiarization
– Building occupants should become familiar with the building floor
plan and know the general location of pull stations, fire
extinguishers, telephones, exit routes, and exit doors.
Fire Safety & Evacuation
• Employee Responsibilities & Procedures
– Assist with and encourage building evacuation each time the fire
alarm is activated. At no time is any member of the community
required or expected to place themselves in a position that will
compromise his or her safety.
– Some department / building staff may be assigned specific
responsibilities during a fire (i.e. secure vital documents, cash
drawers, close doors, evacuate visitors).
Shelter-in-Place
• Shelter-in-place procedures are actions taken to
seek immediate shelter indoors when emergency
conditions do not warrant or allow evacuation,
such as for severe weather or environmental
hazard incident.
Shelter-in-Place
Storm Refuge
• Small interior rooms or hallways located in the
basement or lowest level(s) of a building.
• Occupants should avoid exterior doors, windows,
and walls.
• Occupants should also avoid hazardous
chemicals / equipment.
Shelter-in-Place
Environmental Hazard
• Seek shelter in the nearest secure building.
Select interior room(s) above ground floor, with
the fewest windows or vents.
• Provide for department / building occupant safety
by asking all to stay – not leave.
• Close all windows, exterior doors, and any other
openings to the outside.
• Shut down ventilation fans and air conditioning, if
possible.
Run. Hide. Fight.®
• If you are to ever find yourself in the middle of an
active shooter event, your survival may depend
on whether or not you have a plan. The plan
doesn't have to be complicated.
• There are three things you could do that make a
difference: Run. Hide. Fight.
Run. Hide. Fight.®
Run. Hide. Fight.®
Run
Hide
• When an active shooter is in your vicinity:
• If there is an escape path, attempt to evacuate, whether others agree to
or not. Leave your belongings behind.
• Help others escape, if possible. Prevent others from entering the area.
• Call 9-1-1 when you are safe.
• If an evacuation is not possible, find a place to hide.
• Lock and/or blockade the door.
• Silence your phone. Remain very quiet.
• Hide behind large objects. Hiding place should be:
• Out of view, provide protection, not trap or restrict your options for
movement.
Run. Hide. Fight.®
Fight
• As a last resort, and only if your life is in danger:
• Attempt to incapacitate the shooter.
• Act with physical aggression.
• Improvise weapons.
• Commit to your actions.
9-1-1
• When law enforcement arrives:
• Remain calm and follow instructions.
• Keep your hands visible at all times.
• Avoid pointing or yelling.
• Know that help for the injured is on its way.
Lockdown
• Identify exterior and interior locking mechanisms.
• Pre-identify “safe rooms” in your department /
building.
– Safe rooms are interior rooms without windows or hazardous
chemicals / equipment and can be locked from inside. If building
occupants cannot run or escape safely, safe rooms should be
used as hiding locations.
Communication Plan
• A plan should be developed to ensure all
employees are made aware of any hazards that
may endanger employees, students, and visitors.
All employees are encouraged to sign up for ECU
Alert SMS text messages at www.ecu.edu/alert.
Reference Material
• Fire Safety & Evacuation
• How to Survive an Active Shooter
• Shelter-in-Place Recommendations
– Severe Weather
– Environmental Hazard Incident
• ECU Alert
• Helpful Contacts & Resources
• General Safety Information
Reminders
• The EAP is a “living document.”
• While plans are beneficial resources, they are
ineffective unless you (the Safety Rep and
Building Captain) and occupants know how to
use the plans.
• Update the EAP annually.
• You may contact EH&S or ECU Police to schedule
a drill or training event.
Report Concerning
Activities / Behavior
Non-Emergency Tips
Emergency Options
• Assault / Abuse
• Call 9-1-1
• Concerning Behavior
• Call ECU Police
• Harassment / Bullying
• Message ECU Police
• Mental Health / Suicide
• Safety / Repair Issue
• Suspicious Activity
How to Report an Emergency
• Call 9-1-1
• Describe the nature of the
emergency
• Provide the following
information:
– Name of building
• Be clear and accurate
– Area located (room / floor)
• Stay on the line
– If outdoors, name of cross
streets, buildings,
landmarks
• Remain calm
• Send extra person to
meet emergency
personnel to guide them
to location
– Provide your name and
number
ECU Alert
• Emergency Notification
System
 www.ecu.edu/alert
 Email
– Collection of communication tools
used to distribute emergency
notification and information.
 VOIP Phones
– Used when there is a need to
push critical information to the
University population.
 Computer Pop-up Messages
 Indoor / Outdoor Speakers
 LCD Screen Messages
 Social Media
 Hotline(s)
 SMS Text Messages
For Additional Information
•
•
•
•
•
•
•
•
Business Continuity
Chemical Inventory Management
Hazardous Waste
Workers’ Compensation
Asbestos Awareness
Ergonomics
EH&S Training
Self-Inspection / Hazard Assessment
www.ecu.edu/oehs
Questions?
EH&S
ECU Police
Prospective Health
(252) 328-6166
(252) 328-6787
(252) 744-2070
ecu.edu/oehs
ecu.edu/police
ecu.edu/prospectivehealth
Verification of Completion
• Click the link below to verify your completion of
the Safety Representative Orientation Training.
If you have any questions or concerns contact
EH&S at 328-6166 or [email protected]
Verification Link