Duties of Student Managers
GENERAL RULE
NCAA Bylaw 11.01.7: A manager is an individual who performs traditional managerial duties (e.g.,
equipment, laundry, hydration) and meets the following additional criteria:
a) The individual shall be a full-time undergraduate or graduate student, except that during his or
her final semester or quarter of a degree program, he or she may be enrolled in less than a fulltime program of studies, provided he or she is carrying (for credit) the courses necessary to
complete the degree requirements;
b) The individual may participate in limited on- court or on-field activities during practice (e.g.,
assist with drills, throw batting practice) or competition (e.g., assist with warm-up activities)
involving student-athletes on a regular basis;
c) The individual shall not provide instruction to student-athletes;
d) The individual shall not participate in countable athletically related activities (e.g., practice
player) except as permitted in Bylaw 11.01.6-(b); and
e) In baseball, the individual shall forfeit any remaining eligibility in the sport at the institution at
which the individual serves as a manager.
Permissible
Impermissible
Perform traditional managerial duties (i.e.
equipment, laundry, hydration, etc).
Cannot conduct or provide skill instruction directly to or
in the presence of student-athletes.
Participate in limited on-court or on-field activities
during practice (required and voluntary) involving
student athletes (i.e. assist with drills, throw batting
practice) or competition (assist with warm-up
activities) on a regular basis.
Cannot make or assist in making tactical decisions
related to the sport during on-court or on-field practice
or competition (e.g., determination related to strategy,
maneuver, play, scheme or the like).
Attend/observe voluntary athletically related
activities.
Cannot conduct or report back regarding voluntary
athletically related activities.
Observe or perform administrative duties during
practice or competition (e.g., track statistics, run
clock).
Cannot participate in recruiting activities on or offcampus.
Perform administrative duties outside practice or
competition (e.g., attend meetings involving coaching Cannot provide tactical instructions/strategy directly to
activities, analyze film).
or in the presence of student-athletes.
Sit on bench and/or sideline.
Attend Strength & Conditioning workouts.
Travel with team to away games.
Cannot scout opponents.
Additional FAQ
1) What, if any, responsibilities/interactions can a manager have when recruits are on campus?
a. Managers may receive a meal with a PSA on an official visit, provided the meal is within a 30 mile radius of campus.
b. May provide ground transportation to a PSA and PSA’s family between the campus and any
bus/train station/airport during an official visit. *Please remember that if a manager or another staff
member brings a recruit to campus the 48 hour period begins upon arrival to campus.*
2) What, if any, responsibilities can a manager have during summer required activities for football and M/W
basketball?
a. Managers can perform the same duties as during the regular academic year, provided he or she
was enrolled full-time at the conclusion of the spring quarter prior to and/or has been accepted for
enrollment as a regular full-time student for the following fall term.
3) Is it permissible to pay a manager?
a. Yes, unlike volunteer coaches or undergraduate student coaches, managers can be paid. Please
check with HR and your Sport Administrator to go through proper University procedures on
allowable wages.
4) Can managers receive per diem when traveling with our team?
a. Yes, managers can receive the same per diem that student-athletes receive. Please work with
your Sport Administrator/Accounting to ensure appropriate funds are available for this within your
programs budget.
5) Can managers receive pre-game and other meals incidental to participation with our team?
a. Yes.
How To Add a Manager for Your Program
1) Managers must complete a [paper] form which requires approval by Compliance, Sport
Administrator, and HR. Please contact Compliance Services if there is a student you wish to add
as a manager for your program or access the appropriate form via:
a. Fileshare on DAPER server U: (use the My Computer folder on your computer)
b. Public Folder -> Compliance Folder -> Forms Folder -> Student Manager/ Coach Form.
2) Like all other individuals who work directly with student-athletes, Stanford University requires a
LiveScan for managers despite their full time enrollment as Stanford students.
February 2016